Project Information

Bid Title

FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

Jan 9, 2026

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

EBMUD is soliciting proposals for Portable Generator Rentals (Public Safety Power Shutoff), Request for Proposal (RFP) No. FMC736-26-01.

Completed proposals must be submitted by electronic mail (email). Please submit your proposal packet for this RFP no later than 2:00 p.m. on Thursday, January 22, 2026.

The RFP packet shall be emailed to:

Tracy Barrow

tracy.barrow@ebmud.com

Questions

If you have questions regarding this RFP, please send an email to Tracy Barrow , Construction & Maintenance Scheduler. To ensure a response prior to the proposal packet due date, questions must be received no later than 12:00 p.m. (noon) on Tuesday, January 20, 2026.

RFP document(s)

Document	Type	Size
FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)	PDF	4.1 MB

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REQUEST FOR PROPOSAL (RFP)

For FMC736-26-01 Portable

Generator Rentals (Public

Safety Power Shutoff)

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Tracy Barrow, Construction & Maintenance Scheduler

(510) 287-0627

tracy.barrow@ebmud.com

RESPONSE DUE

January 22, 2026

2:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

Tracy Barrow, EBMUD

tracy.barrow@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for FMC736-26-01 Portable Generator Rentals (Public Safety

Power Shutoff)

I. STATEMENT OF WORK

TABLE OF CONTENTS

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

D. DELIVERABLES / REPORTS

II. CALENDAR OF EVENTS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. EVALUATION CRITERIA/SELECTION COMMITTEE

C. PRICING

D. NOTICE OF INTENT TO AWARD AND PROTESTS

E. WARRANTY

F. INVOICING

H. BONDS

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

Appendix A

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

EXHIBIT E – BOND FORMS

EXHIBIT F – PUBLIC WORKS FORMS

EXHIBIT G – CONTRACT EQUITY FORMS

REV 3/26/25

FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe stand-by

generator rentals during potential PSPS events during the summer and fall, typically

between August – November.

East Bay Municipal Utility District (District) intends to award a three (3)-year contract

with two (2) options to renew for one-year terms to the Proposer(s) who best meets the

District’s requirements.

The District has identified the need for portable stand-by generators for up to 31 of our

distribution system pumping plants. In the event power is de-energized by PG&E during

a Public Safety Power Shutoff (PSPS) event, we would lose our pumping ability at

affected pumping plants. By utilizing stand-by generators, we will be able to continue

operations and delivering water to our customers. The District will supply the winning

Proposer a confirmed list of locations and sizes of generators no later than June 7th of

each year.

B. PROPOSER QUALIFICATIONS

1. Proposer Minimum Qualifications

a. Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing portable generator rental

services for at least three (3) years.

b. Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP.

C. SPECIFIC REQUIREMENTS

TASK

1. Generator sizing and requirement: The contractor shall confirm generator type

and size using the sample location list found in Appendix A of the RFP. This list is

an example of what will be provided to the vendor in June of each contract year

outlining the portable generator rental needs for that contract year.

a. The pumping plant motor horsepower, number of pumps that will

operate, electrical phase and voltage will be supplied each year, and a

sample list is provided on Appendix A. Vendor shall use this information to

guide the generator sizes needed for each pumping plant. A finalized list

will be provided no later than June 7th each year of the contract.

RFP NO. FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff) Page 3

FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)

b. Generators shall meet the US Forest Service spark arrester requirements,

or have an approved alternative protection utilizing the correct emissions

equipment to serve as the spark arrester function. Additional information

can be found on their website at https://www.fs.usda.gov/

c. Each generator unit shall meet or exceed the latest EPA emissions tier

requirements for the engine horsepower for non-road compression

ignition engines.

d. Each portable generator shall have valid permits to operate from

California Air Resources Board Statewide Portable Equipment Registration

Program (PERP). Each portable generator shall meet the requirements of

the PERP Final/Regulation/Airborne Toxic Control Measure for Diesel

Particulate Matter from Portable Engines Rated 50 Horsepower and

Greater Final Regulation.

e. Ensure compliance with all local, state, and federal regulations, including

environmental and air quality requirements (e.g. CARB-certified).

2. Fuel tank size and usage. The contractor shall supply the following information

for each size generator:

a. Year and brand of portable generator

b. Fuel usage at 25%, 50%, 75%, 100% load in Gallons per Hour (GPH)

c. Fuel Tank Size

d. Tier

3. Contractor is responsible for maintaining Property/Equipment coverage on all

generators supplied to the District on a replacement cost basis while they are in

transit, at District sites, and during installation, testing, maintenance, and

removal.

DELIVERABLES/REPORTS

4. Limited/Standby Rental Option: Option to rent up to 31 generators of various sizes (see

Appendix A for sample list) up to 4 months, August through November, for

limited/standby use rental of all generators. Limited/standby rental is defined as a

generator being on site and ready to run, if needed. The only planned run usage would

be for exercise/maintenance purposes.

a. Provide option for limited/standby use alternatives where the vendor will set

generator in the location specified by staff at the designated location. Vendors to

make all connections, with the exception of District equipment, which will be

connected by District staff. The generators will be deployed to District locations,

but only run during PSPS events. Options shall include number of run-hours

allowed for testing/exercising.

RFP NO. FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)

Page 4

FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)

b. Vendor will conduct periodic maintenance and testing as required to

ensure that generators will be operable when needed.

4. Connection cable option. The Vendor will supply all the connection cables and

pigtails needed for each site (assume 100 feet from generator to the connection

point), full tank of fuel, and all necessary accessories to ensure readiness and

reliability.

5. District staff will make all connections to District equipment, lay the cables, and

test start the generators while vendor stands-by.

6. Additional run hours. Additional run hours shall be defined as additional hours

used outside of quoted rates.

7. Coordinate delivery, installation, and any required testing with District personnel.

II. CALENDAR OF EVENTS

EVENT

RFP Issued

Addendum to Announce

Pre-Approved Equivalents

(if necessary)

Response Due

Anticipated Contract Start

Date

DATE/LOCATION

January 9, 2026

January 22, 2026 by 2:00 p.m.

April/May 2026

Note: All dates are subject to change by District.

Proposers are responsible for reviewing https://www.ebmud.com/business-

center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda

will not be mailed out.

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

1. RFP responses will be evaluated by the Selection Committee and will be scored

and ranked in accordance with the RFP section entitled “Evaluation

Criteria/Selection Committee.”

2. The Selection Committee will recommend award to the Proposer who, in its

opinion, has submitted the RFP response that best serves the overall interests of

RFP NO. FMC736-26-01 Portable Generator Rentals (Public Safety Power Shutoff)

Page 5

Commodity Codes

• NAICS 335312Motor and Generator Manufacturing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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