Project Information

Bid Title

East Alley Wall Replacement - ITB

Issuing Agency

Village of North Palm Beach

Location

Florida

Published Date

Nov 12, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

ITB 2026-PW-04

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB 2026-PW-04
Bid Title:	East Alley Wall Replacement - ITB
Category:	North Palm Beach Bids
Status:	Open

Description: The Village of North Palm Beach is seeking Bids from qualified firms to reconstruct the existing wall located along the Village-owned alleyway on the east side of U.S. Highway One known as the East Alley Wall Replacement project. Bid documents are available on the Village of North Palm Beach website at http://www.village-npb.org/bids.aspx , www.demandstar.com , or by contacting the Village Public Works Department at (561) 691-3440. Sealed Bids must be clearly marked “ITB 2026-PW-04, East Alley Wall Replacement” and delivered to the Village Clerk at 501 US Highway One, North Palm Beach, Florida, 33408. The deadline for submission of bids is Thursday, December 18, 2025 at 2:00 p.m. EST. Bids submitted after the established deadline will not be accepted and will be returned to the sender unopened. A pre-bid meeting is scheduled for Tuesday, December 2, 2025 at 10:30 a.m. EST.  The meeting will be held in the main conference room of the North Palm Beach Village Hall, located at 501 US Highway 1, North Palm Beach, FL. It is the responsibility of the Bidder to ensure all pages are included in the submission. All Bidders are advised to closely examine the Bid documents. Any questions regarding the substance of the Invitation to Bid documents or the scope of services must be submitted in writing via email to Jamie Mount, Public Works, For security reasons, you must enable JavaScript to view this E-mail address. .  The last day/time to submit questions will be Thursday, December 11, 2025 at 2:00 p.m. EST. The Village reserves the right to accept or reject any or all Bids, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to select the Bidder that it deems will best serve the interests of the Village. Publication Date/Time: 11/12/2025 12:00 PM Closing Date/Time: 12/18/2025 2:00 PM Pre-bid Meeting: 12/2/2025 at 10:30 am Contact Person: Jamie Mount Public Works jmount@village-npb.org Related Documents: ITB 2026-PW-04_East Alley Wall Replacement

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INVITATION TO BID

ITB 2026-PW-04

East Alley Wall Replacement

Village of North Palm Beach

501 US Highway One

North Palm Beach, Florida 33408-4906

Village of North Palm Beach

ITB 2026-PW-04

Advertisement Date – November 12, 2025

Village of North Palm Beach

INVITATION TO BID

ITB 2026-PW-04

East Alley Wall Replacement

The Village of North Palm Beach is seeking Bids from qualified firms to reconstruct the existing

wall located along the Village-owned alleyway on the east side of U.S. Highway One known as

the East Alley Wall Replacement project.

Bid documents are available on the Village of North Palm Beach website at http://www.village-

npb.org/bids.aspx, www.demandstar.com, or by contacting the Village Public Works

Department at (561) 691-3440.

Sealed Bids must be clearly marked “ITB 2026-PW-04, East Alley Wall Replacement” and

delivered to the Village Clerk at 501 US Highway One, North Palm Beach, Florida, 33408. The

deadline for submission of bids is Thursday, December 18, 2025 at 2:00 p.m. EST. Bids

submitted after the established deadline will not be accepted and will be returned to the sender

unopened

A pre-bid meeting is scheduled for Tuesday, December 2, 2025 at 10:30 a.m. EST. The meeting

will be held in the main conference room of the North Palm Beach Village Hall, located at 501

US Highway 1, North Palm Beach, FL.

It is the responsibility of the Bidder to ensure all pages are included in the submission. All

Bidders are advised to closely examine the Bid documents. Any questions regarding the

substance of the Invitation to Bid documents or the scope of services must be submitted in

writing via email to Jamie Mount, Public Works, jmount@village-npb.org. The last day/time

to submit questions will be Thursday, December 11, 2025 at 2:00 p.m. EST.

The Village reserves the right to accept or reject any or all Bids, in whole or in part, with or

without cause, to waive any irregularities and/or technicalities, and to select the Bidder that it

deems will best serve the interests of the Village.

VILLAGE OF NORTH PALM BEACH, FLORIDA

Chuck Huff, Village Manager

Publish:

Date:

Palm Beach County Legal Notices Website

November 12, 2025

Publish:

Date:

DemandStar

November 12, 2025

Publish:

Date:

Village of NPB Website

November 12, 2025

Village of North Palm Beach

ITB 2026-PW-04

Advertisement Date – November 12, 2025

TABLE OF CONTENTS

SECTION

1. General Terms and Conditions

2. Special Terms and Conditions

3. Technical Specifications, Statement of Work, or Scope of Services

4. Company Summary Information and Pricing Schedule

5. Bid Form

6 Acknowledgement of Addenda

7. Signature Page

8. Affidavits

9. Exhibits

10. Solicitation Summary

(MUST BE INCLUDED AS A HARD-COPY IN THE BID PACKAGE)

PAGE

4

12

19

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40

41

Village of North Palm Beach

ITB 2026-PW-04

Advertisement Date – November 12, 2025

SECTION 1

GENERAL TERMS AND CONDITIONS

and any accompanying documentation. The vendor is

required to submit with its Bid a signed “Acknowledgment of

Addenda” form when any addenda have been issued.

1.1

DEFINITIONS

1.4

LEGAL REQUIREMENTS

Bid: any offer(s) submitted in response to an Invitation to Bid.

This Solicitation is subject to all legal requirements contained

in the applicable Village Ordinances and Resolutions, as well

Bidder: person or firm submitting a Bid in response to an

as all applicable local, State, and Federal laws and

Invitation to Bid.

regulations.

Bid Solicitation, Solicitation, or Invitation to Bid: this 1.5

Solicitation documentation, including any and all addenda.

Bid Submittal Form: describes the goods or services to be

purchased and must be completed and submitted with the

Bid.

Village: shall refer to the Village of North Palm Beach, Florida.

Contract or Agreement: The Invitation to Bid, all addenda

issued thereto, all affidavits, the signed agreement, and all 1.6

related documents which comprise the totality of the Contract

or agreement between the Village and the Bidder.

Contractor: successful Bidder or Bidder who is awarded a

Contract to provide goods or services to the Village.

1.7

Public Works Department: The Public Works Department of

the Village of North Palm Beach, Florida.

Responsible Bidder: A Bidder which has the capability in all

respects to perform in full the Contract requirements, as

stated in the Invitation to Bid, and the integrity and reliability

that will assure good-faith performance.

CHANGE OF BID

Prior to the scheduled Bid opening, a Bidder may change its

Bid by submitting a new Bid (as indicated on the cover page)

with a letter on the firm’s letterhead, signed by an authorized

agent stating that the new submittal replaces the original

submittal. The new submittal shall contain the letter and all

information as required for submitting the original Bid. No

changes to a Bid will be accepted after the Bid has been

opened.

WITHDRAWAL OF BID

A Bid shall be irrevocable unless the Bid is withdrawn as

provided herein. Only a written letter received by the Public

Works Department prior to the Bid opening date may

withdraw a Bid.

CONFLICTS WITHIN THE BID SOLICITATION

Where there appears to be a conflict between the General

Terms and Conditions, Special Conditions, the Technical

Specifications, the Bid Submittal Form, or any addendum

issued, the order of precedence shall be: the last addendum

issued, the Bid Submittal Form, the Technical Specifications,

the Special Conditions, and then the General Terms and

Conditions.

Responsive Bidder: A Bidder whose Bid conforms in all 1.8

PROMPT PAYMENT TERMS

material respects to the terms and conditions included in the

It is the policy of the Village of North Palm Beach that payment

Invitation to Bid.

for all purchases by Village departments shall be made in a

timely manner. The Village will pay the awarded Bidder upon

1.2

CONE OF SILENCE

This Invitation to Bid is subject to the “Cone of Silence”

receipt and acceptance of the goods or services by a duly

authorized representative of the Village. In accordance with

provisions of Section 2-355 of the Palm Beach County Code of

Section 218.74, Florida Statutes, the time at which payment

Ordinances. This limits and requires documentation of

shall be due from the Village shall be forty-five (45) days from

communications between potential Bidders and/or Bidders on

receipt of a proper invoice. Proceedings to resolve disputes

Village Solicitations, the Village’s professional staff, and the

Village Council members.

for payment of obligations shall be concluded by final written

decision of the Village Manager or designee, not later than

sixty (60) days after the date on which the proper invoice was

1.3

ADDENDUM

received by the Village.

The Public Works Department may issue an addendum in

response to any inquiry received, prior to the close of the 1.9

DISCOUNTS (PROMPT PAYMENTS)

Solicitation period, which changes, adds, or clarifies the terms,

provisions, or requirements of the Solicitation. The Bidder

should not rely on any representation, statement, or

Discounts will not be applicable to this contract.

explanation, whether written or verbal, other than those 1.10 PREPARATION OF BIDS

made in the Solicitation document or in the addenda issued.

The Bid forms define requirements of items to be purchased,

Where there appears to be a conflict between the Solicitation

and must be completed and submitted with the Bid. Use of

and any addenda, the last addendum issued shall prevail. It is

any other forms may result in the rejection of the Bidder’s

the vendor’s responsibility to ensure receipt of all addenda,

offer. The Bid submittal forms must be legible. Bidders shall

Page | 4

use typewriter, computer, or ink. All changes must be crossed

out and initialed in ink. Failure to comply with these

requirements may cause the Bid to be rejected.

An authorized agent of the Bidder’s firm must sign the Bid

submittal form. Failure to sign the Signature Page of the Bid

shall render the Bid non-responsive.

Village of North Palm Beach

ITB 2026-PW-04

Advertisement Date – November 12, 2025

The Bid Solicitation, any addenda and/or properly executed

modifications, the signed Agreement, the awarded Bid, the

purchase order, and any change order(s) shall constitute the

Contract.

The Public Works Director will decide all tie Bids.

The Bidder may be considered non-responsive if Bids are

conditioned upon modifications, changes, or revisions to the

terms and conditions of this Solicitation.

Award of this Bid may be predicated on compliance with and

submittal of all required documents as stipulated in the Bid

Solicitation.

The Bidder may submit alternate Bid(s) for the same

The Village reserves the right to request and evaluate

Solicitation provided that such offer is allowable under the

additional information from any Bidder after the submission

terms and conditions. The alternate Bid must meet or exceed

deadline as the Village deems necessary.

the minimum requirements and be submitted as a separate

Bid submittal marked “Alternate Bid”.

1.13 CONTRACT EXTENSION

Contract extensions will not be applicable to this contract.

When there is a discrepancy between the unit prices and any

extended prices, the unit prices will prevail.

1.14 WARRANTY

All warranties express and implied shall be made available to

Late Bids will not be accepted and will be returned to the

the Village for goods and services covered by this Bid

sender unopened. It is the Bidder’s responsibility to ensure

Solicitation. All goods furnished shall be fully guaranteed by

timely delivery by the due date and time, and at the place

the awarded Bidder against factory defects and

stated in this Solicitation. No exceptions will be made due to

workmanship. At no expense to the Village, the awarded

weather, carrier, traffic, illness, or other issues.

Bidder shall correct any and all apparent and latent defects

that may occur within the manufacturer’s standard warranty.

1.11 CANCELLATION OF BID SOLICITATION

The Village of North Palm Beach reserves the right to cancel, 1.15 ESTIMATED QUANTITIES

in whole or in part, any Invitation to Bid when, at the sole

Estimated quantities or dollars are for Bidder’s guidance only:

discretion of the Village, it is in the best interest of the Village.

(a) estimates are based on the Village’s anticipated needs

and/or usage; and (b) the Village may use these estimates to

1.12 AWARD OF CONTRACT

determine the low Bidder. No guarantee is expressed or

The Contract may be awarded to the responsive and

implied as to quantities or dollars that will be used during the

responsible Bidder meeting all requirements as set forth in the

Contract period. The Village is not obligated to place any

Solicitation. The Village reserves the right to reject any and all

order for the given amount subsequent to the award of this

Bids, to waive irregularities or technicalities, and to re-

Bid Solicitation.

advertise for all or any part of this Bid Solicitation as deemed

in its best interest. The Village shall be the sole judge of its 1.16 NON-EXCLUSIVITY

best interest.

It is the intent of the Village to enter into an agreement with

the awarded Bidder that will satisfy its needs as described

The Village reserves the right to reject any and all Bids if it is

herein. However, the Village reserves the right as deemed in

determined that prices are excessive, best offers are

its best interest to perform, or cause to be performed, the

determined to be unreasonable, or it is otherwise determined

work and services, or any portion thereof, herein described in

by the Village, at the sole discretion of the Village, to be in the

any manner it sees fit, including but not limited to, award of

Village’s best interest to do so.

other Contracts, use of any Contractor, or perform the work

with its own employees.

The Village reserves the right to negotiate prices with the

responsive and responsible low Bidder, provided that the 1.17 CONTINUATION OF WORK

scope of work of this Solicitation remains the same.

Any work that commences prior to and will extend beyond the

expiration date of the current Contract period shall, unless

The Bidder’s performance as a prime Contractor or

terminated by mutual written agreement between the Village

subcontractor on previous Village Contracts may be taken into

and the successful Bidder, continue until completion at the

account in evaluating the Bid received for this Bid Solicitation.

same prices, terms, and conditions.

The Village will provide a copy of the Bid Tabulation to all

Bidders responding to this Solicitation.

1.18 LAWS AND REGULATIONS

The awarded Bidder shall comply with all laws and regulations

applicable to provide the goods or services specified in this Bid

Solicitation. The Bidder shall be familiar with all federal, state,

Page | 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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