Project Information

Bid Title

2026 Sedan or Midsize SUV

Issuing Agency

City of Dodge City

Location

Kansas

Published Date

Jan 16, 2026

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 Sedan or Midsize SUV
Category:	Vehicle Bids
Status:	Open

Description: GENERAL PROVISIONS:  Sealed bids for one (1) New Sedan or Mid-Sized SUV are invited and will be received until 10:00 a.m. Friday, January 30th, at the office of the Municipal Services Building, 100 Chaffin Road,  Dodge City, Kansas 67801-0880.  All bids will be opened  immediately thereafter. Publication Date/Time: 1/16/2026 8:00 AM Publication Information: City Website Closing Date/Time: 1/30/2026 10:00 AM Contact Person: Ryan T. Reid Director of Administration rtreid@dodgecity.org Download Available: Y Fee: N Plan & Spec Available: See bid doc Business Hours: varies Fax Number: 620 225 8144 Related Documents: 2026 01 specs new vehicles ver 1.0

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CITY OF DODGE CITY, KANSAS

Standard Specifications

For

One (1) New Sedan or Mid-Sized SUV

GENERAL PROVISIONS: Sealed bids for one (1) New Sedan or Mid-Sized SUV are invited

and will be received until 10:00 a.m. Friday, January 30th, at the office of the Municipal

Services Building, 100 Chaffin Road, Dodge City, Kansas 67801-0880. All bids will be opened

immediately thereafter.

This bid form shall be submitted, together with complete specifications for the equipment being

proposed, in a sealed envelope clearly marked “SEALED BID: One (1) New Sedan or Mid-

Sized SUV ” Failure to use said bid form may be grounds for rejecting any such bid.

Bids submitted by mail shall be sealed in an envelope marked as indicated above and mailed in a

second envelope to the City Clerk at the address indicated. Bids may also be emailed to

bids@dodgecity.org. Note that vendors emailing bids should verify with Ryan Reid that they

were received. Vendor also assumes any risks associated with electronic transmission, security

or otherwise.

The equipment regardless of source deemed to furnish the best service for the City will be

recommended to the City Commission. The City is exempt from State and Federal taxes.

SCOPE: This specification describes a new vehicle. All federal and state safety regulations

pertaining to motor vehicle construction and compulsory equipment shall be part of this

specification.

ADHERENCE TO SPECIFICATIONS: Deviation from any of the requirements below shall

be stated on the bid form or attached to said form unless so stated by the bidder. The City of

Dodge City shall assume that requirements have been met and shall hold the bidder to each part

of the specifications.

Bid Deadline: Friday, January 30th at 10:00 am.. Send questions to Ryan Reid, Director of Administration, City

of Dodge City: rtreid@dodgecity.org

“Approved equal” shall mean equipment and/or components, which will furnish the level of

service required. The equal product shall be the same or better than that described. The City

shall be the sole judge of suitability.

HEAVY DUTY: If used in this specification, heavy duty shall mean the item to which the term

is applied shall exceed the usual quality, quantity or capacity supplied with standard production

equipment and shall be able to withstand unusual strain, exposure, temperature, wear and use.

WARRANTY: The vehicle shall be for a new model car and shall be completely prepared for

customer delivery through service by a factory franchise dealer prior to delivery. Each unit shall

include all inspections coupons, certicards or warranty identification cards normally furnished in

the trade in accordance with standard warranty policy. Said warranty maintenance required,

when performed by the City of Dodge City shop shall be acceptable to the dealer when it meets

or exceeds the dealer’s certification requirements. Evidence of such preventative maintenance

shall be furnished by the City at no cost.

IMPLEMENTATION OF WARRANTY: The bidder shall furnish an outline of the method of

implementation of the manufacturer’s standard warranty.

DELIVERY: Each unit shall be completely serviced, including packing of front wheels and

lubricated, at the time of delivery in accordance with factory service specifications. The vehicle

shall be properly cleaned, windows washed inside and outside and all stickers, markings and

protective coatings removed from the glass. The vehicle shall be delivered with separate

invoices, registration warranty papers, pre delivery inspection sheets and required manuals.

Vehicle shall have a full tank of gas upon delivery. In any case where a vehicle is delivered

minus any detail, including parts, items or accessories issued as standard manufacturer’s

equipment and/or as specified by the City, the Dealer will be notified immediately and he shall

furnish the missing detail within 72 hours, otherwise the City reserves the right to purchase such

detail from another source and bill the Dealer for the cost including installation.

The use of Dealer identifying items such as license plate frames, bumper stamps, dealer tags or

any type of Dealer advertising shall not be permitted. The City will not accept delivery of any

vehicle if such material is attached and should it be necessary for the City to require the removal

of any such items, any damaged caused to the vehicle shall be repaired by the Dealer in a like-

new condition.

Bid Deadline: Friday, January 30th at 10:00 am.. Send questions to Ryan Reid, Director of Administration, City

of Dodge City: rtreid@dodgecity.org

INFORMALITY: The City of Dodge City reserves the right to reject any or all bid, waive any

informality or to select any bid deemed to be in the best interest of the City of Dodge City. If

desired, the City may purchase more or less vehicles than indicated.

TRADE IN: No trade-ins are offered. Price bid shall be full price FOB Dodge City.

Bid Deadline: Friday, January 30th at 10:00 am.. Send questions to Ryan Reid, Director of Administration, City

of Dodge City: rtreid@dodgecity.org

DETAILED MINIMUM SPECIFICATIONS:

Example vehicles that the City considers ideal include: certain, Accords, Camrys, Trailblazers,

Terrains, Rav4, HR-V, Sorento, K5. Questions on type of vehicles can be directed to the Director

of Administration, Ryan Reid, at rtreid@dodgecity.org or 620-225-8100.

Manufacturer’s Warranty: Warranty period shall begin when the vehicle is placed into

service by the City. The minimum warranty requirements are as follows:

Warranty should be at least three years/36,000 miles, 100% labor and parts on entire vehicle, no

deductible including battery, with exception for tires, service adjustments, and consumable

items.

Comply_____ Exceptions_____

Warranty should cover Emission System (5 years/100,000 miles), powertrain control module,

and catalytic converter.

Comply_____ Exceptions_____

Vehicles, warranty should cover Corrosion (minimum 0-60 months/100,000 miles).

Comply_____ Exceptions____

Service Facilities: The vender shall operate a service facility capable of performing most repairs

associated with the equipment they represent. This facility shall be stocked with common

replacement and high wear parts, as may be designated by the equipment manufacturer, and

approved by the City.

Comply_____ Exceptions_____

Technical Requirements: The following are minimum specifications for the units described.

All features below shall be incorporated in the equipment and all items furnished and installed

into a complete unit ready for operation.

Bid Deadline: Friday, January 30th at 10:00 am.. Send questions to Ryan Reid, Director of Administration, City

of Dodge City: rtreid@dodgecity.org

ELECTRICAL EQUIPMENT:

Two (2) power outlets with covers mounted in the dash.

Comply_____ Exception_____

Power mirrors

Comply_____ Exception_____

AM/ FM radio with usb inputs

Comply_____ Exception_____

Power windows (preferably tinted) and door locks.

Comply_____ Exception_____

Vehicle shall be provided with cruise control for highway driving. Comply_____ Exception_____

Vehicle shall have remote start

Comply_____ Exception_____

FUEL TANK:

Capacity as regularly furnished, containing a FULL AMOUNT of fuel at the time of delivery to

the City.

Comply_____ Exception_____

KEYS:

Three keys/fobs shall be provided

Comply_____ Exception_____

SPECIAL:

Vehicles must have floor mats for both front and rear seating of the vehicle

Comply_____ Exception_____

Vehicle should be AWD

Comply_____ Exception_____

Vehicle should be at least 2.5L-or larger V4 or V4 Turbo

Comply_____ Exception_____

Back hatch area, with cargo cover, large enough to store 21”x16”x28” portable toolbox or larger,

along with over equipment

Comply_____ Exception_____

Bluetooth and aux input connectivity required for using equipment through vehicle speaker.

Comply_____ Exception_____

Bid Deadline: Friday, January 30th at 10:00 am.. Send questions to Ryan Reid, Director of Administration, City

of Dodge City: rtreid@dodgecity.org

Commodity Codes

• NAICS 485320Limousine Service
• NAICS 485999All Other Transit and Ground Passenger Transportation

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