Project Information

Bid Title

6802 RFP - 2026 Ford F-350

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Dec 5, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6802 RFP - 2026 Ford F-350

6802 RFP - Instructions & Specifications 180.51 KB 12/05/2025

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6802: 2026 Ford F-350

RFP Due Date: December 12, 2025, 2:00pm EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

FAX: (734)-677-5414

WASHTENAW COMMUNITY COLLEGE

Request for Proposal # 6802

2026 Ford F-350

RFP Release Date: Friday, December 5th, 2025.

Proposal Responses Due Date: Friday, December 12th, 2025, by 2:00pm EST.

Submit proposals electronically via email to:

Steven Hoekstra

Washtenaw Community College

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6802: 2026 Ford F-350

RFP Due Date: December 12, 2025, 2:00pm EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

FAX: (734)-677-5414

1.0 Proposal Invitation

Washtenaw Community College (“College” and/or “WCC”) seeks proposals from vehicle dealerships that

can fulfill the deliverables as outlined in this RFP. The major goal of this project is to supply a new 2026

Model year Ford F-350 vehicle that will later be equipped with a slide-in towing system for the College’s

automotive & transportation programs.

The purpose of this RFP is to assess the current availability of the selections outlined herein. The College,

at its sole discretion, may consider the closest comparable substitution for award. The selected supplier

will be able to provide all deliverables outlined in the RFP.

Response to this RFP confirms an understanding that this is not a contract or offer of business by the

College. This request for proposal in no manner obligates the College to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement,

and may be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials

associated with, attached to, or referenced by the submitted proposal will become the property of the

College and may be incorporated into a subsequent contractual agreement between the successful

Supplier and the College.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier

in the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or

not to the Supplier.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Supplier. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for Product Purchase and Installation, located at

https://www.wccnet.edu/about/purchasing/purchasing-terms-products.php, as a condition of award,

and are hereby incorporated herein as a substantive part of the solicitation documents. In the event

there is any conflict or inconsistency between the Terms & Conditions referenced in the RFP documents

and those included in a Supplier’s Proposal response, Supplier’s quote, or listed on the Supplier’s

website, the Terms & Conditions of the RFB documents shall govern. Proposal submissions must include

all exceptions to the College’s terms and conditions of purchase. A purchase order signed by an

authorized agent of the College is required to constitute acceptance of Proposal offer and offer terms

and conditions of service. This RFP and any subsequently offered contracts will be governed by the laws

of the State of Michigan. Any and all applicable valid executive orders, Federal, State or local laws,

ordinances or rules or regulations shall apply to any contract if and when offered and are deemed

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6802: 2026 Ford F-350

RFP Due Date: December 12, 2025, 2:00pm EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

FAX: (734)-677-5414

incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Suppliers responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent Suppliers

retained by the College now or in the future.

Timing is critical. The College is looking to take possession of this vehicle no later than January 31st,

2026.

Preference will be given to the suppliers who can meet the specifications provided or closest substitutes

as determined by the College. Award of a contract will be based on the proposal whose offering best

meets the needs of the College. Criteria for award of a contract include, but are not limited to: make,

model, color, options, ability to provide required equipment, price, and deliverable timeline. The College

reserves the right to request follow-up information such as questions, presentations, and demos prior to

contract award.

2.0 Planned RFP Schedule

RFP Timeline:

RFP Issued: Friday, December 05, 2025.

Submission of Written Questions from Prospective Bidders: Tuesday, December 9th, 2025, by 2:00pm

EST.

College will post Responses to Written Questions: Wednesday, December 10th, 2025, by 2:00pm EST.

RFP Due Date: Friday, December 12th, 2025, by 2:00pm EST.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6802: 2026 Ford F-350

RFP Due Date: December 12, 2025, 2:00pm EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

FAX: (734)-677-5414

3.0 Specifications/Requirements

1. It is expected that the vehicle requested is in new condition.

2. Please specify the manufacturer’s vehicle trim level in your submission, including vehicle interior

package; condition & features; engine model; transmission; and drivetrain specifications.

3. Please include in cost proposal a total of at least three (3) keys per vehicle.

4. Please indicate the date when the vehicle will be available for final delivery to WCC’s Campus in Ann

Arbor, Michigan.

5. At its sole discretion, the College reserves the right to make an award based on any individual

specification or a combination of the desired specifications outlined below.

Item description:

Features:

Specifications:

Make: Ford

Model: F-350

Model year: 2026

Trim Package: Super Duty XL

Body style: Crew Cab

6.8L 2V DEVCT NA PFI V8 Gasoline Engine

4x4

TorqShift-G Ten-Speed Automatic Transmission w/

Selectable Drive Modes

4.30 Electronic Locking Axle Ratio

XL Driver Assist Package

360-Degree Camera Pkg.

Snowplow/Camper Pkg.

LT275/65Rx20E BSW A/T, 4X4 tires

Manually Telescoping and Folding w/ power heated glass

mirrors

Spare Tire, Wheel, Carrier & Jack.

SecuriCode Wireless Keyless Entry Keypad (driver’s side),

Exterior Backup Alarm

410 AMP Dual Alternator

Interior:

Medium Dark Slate

Cloth 40/20/40 Split Bench with Center Armrest,

Cupholders, and Storage Seats.

Dual Battery

Upfitter Switches

AM/FM Stereo w/ MP3 Player

SYNC 4

(continued)

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6802: 2026 Ford F-350

RFP Due Date: December 12, 2025, 2:00pm EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-3603

FAX: (734)-677-5414

Qty/Unit:

Shipping point:

Delivery:

4 sets of keys

Exterior paint color:

Oxford White

1/ea

FOB WCC, Pre-paid

WCC’s Campus in Ann Arbor, MI on or before January

31st, 2026.

4.0 RFP Requirements - General

The following requirements must be met when responding to this RFP. Dealer quote will be sufficient

provided:

 license fees, maintenance fees, delivery & destination fees, additional professional service fees,

consultation fees, all hardware, software, and training costs required to meet the primary

objectives as stated in this RFP have been included.

 A copy of the signed Signature Page is included

*Washtenaw Community College holds a tax-exempt status and shall not be charged any Federal or

State taxes where allowed. Tax-exempt documentation shall be presented when required.

5.0 Submission Directions

A. Proposals following the guidelines outlined in this document are due on or before Friday,

December 12th, 2025, by 2:00pm EST.

Submit proposals electronically via email to:

Steven Hoekstra

Washtenaw Community College

pur@wccnet.edu

RFP # 6802 - 2026 Ford F-350

Proposals submitted by methods other than those specified above will NOT be accepted.

B. Submit one (1) official distributor quote and one (1) signed copy of the Signature Page in a single

PDF format. Faxed and mailed replies are not acceptable and will be rejected. It is the responsibility

of the vendor to ensure that proposals are received at the location stated above on or before the

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