Project Information

Bid Title

Winter Holiday Decorations

Issuing Agency

Tampa International Airport

Location

Florida

Published Date

Mar 9, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Winter Holiday Decorations

Addenda: 0

Release Date: 3/9/2026

Due Date: 4/16/2026

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Winter Holiday Decorations

Request for Proposals

Marketing

03734 , 96248 , 96260

Release Date: Monday, March 9, 2026

· Due Date: Thursday, April 16, 2026 2:00pm

Posted Monday, March 9, 2026 8:00am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid37 days, 16 hours, 49 minutes

Post Information

Posted At:Mon, Mar 9, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The Authority is seeking Responses from qualified Respondents to provide Winter Holiday Decorations .

Background

The Authority was created in 1945 and is an independent special district governed by the Hillsborough County Aviation Authority Act, Chapter 2022-252, Laws of Florida (Act). This Act provides that the Authority will have exclusive jurisdiction, control, supervision and management over all publicly-owned airports in Hillsborough County.

The Airport is a major economic driver for the Tampa Bay region and is the gateway to the west coast of Florida. The Airport is consistently ranked among the world’s most beloved airports, serving more than 25 million annual passengers with routes to more than 90 nonstop destinations. The Airport has received top awards at the state, national and international level, including being ranked the #1 Large Airport in North America by J.D. Power in 2022 and 2023, as well as the #1 Large Airport in USA Today’s 10Best Readers’ Choice Awards in 2024. The Airport has now completed several projects in the largest construction program in its history with a major Main Terminal renovation, 66 shops and restaurants, a 1.4-mile automated people mover extending to a multi-level rental car facility, award-winning Blue Express Curbsides for faster passenger drop-off and pick-up, a nine-story office complex and numerous new public art installations including a world-famous 21-foot pink flamingo sculpture in the Main Terminal. In late 2024, the Airport broke ground on a new 16-gate terminal, Airside D which is expected to be completed in 2028.

The Airport is served by more than twenty (20) commercial airlines operating from four (4) Airside Terminals: Airside Terminal A with sixteen (16) gates; Airside Terminal C with sixteen (16) gates; Airside Terminal E with thirteen (13) gates; and Airside Terminal F with thirteen (13) gates. During the Authority Fiscal Year ending September 30, 2025, the Airport served over twenty-five (25) million passengers and generated revenues totaling $483.1 million. The Authority expects to handle 24.5 million passengers in Fiscal Year 2026.

The Authority has rented Winter Holiday Decorations from Greenery Productions, Inc. since 2021. Greenery Productions, Inc. has been responsible for providing the Winter Holiday Decorations, for holidays including, but not limited to, Christmas, Hanukah and Kwanzaa. Greenery Productions, Inc. has delivered the Winter Holiday Decorations to the Airport, hung or placed the Winter Holiday Decorations throughout the Airport at the direction of the Authority the week prior to the Thanksgiving holiday, and removed the Winter Holiday Decorations immediately following New Year’s Day.

The Authority is a self-supporting organization and generates revenues from Airport users to fund operating expenses and debt service requirements. Capital projects are funded through the use of bonds, short-term financing, passenger facility charges, State and Federal grants and internally generated funds. Although empowered to levy ad valorem property taxes, the Authority has not collected any tax funds since the early 1970s.

The background information provided in this Section is intended only to give prospective Respondents a brief familiarization with the Authority and the Airport. All Airport data provided as part of this Solicitation is for informational purposes only and should not be construed as a guarantee of business. The information shown herein has been obtained from sources considered to be reliable. However, the Authority and its Board, officers, employees, agents, and contractors are not liable for the accuracy of the information or for its use by Respondent. Respondent must examine and inspect this Solicitation and all its appendices, attachments, and exhibits to be knowledgeable of the requirements and terms and conditions. Respondent must independently evaluate circumstances and conditions that may affect its Response and its ability to provide the required Work.

The Authority mission and vision statements, found on the Authority website at www.TampaAirport.com > Business & Careers > Business Opportunities > Supplier Resources > Working with Procurement, will serve as the platform to guide the Awarded Respondent in providing Work.

Timeline

Solicitation Documents Posted:

March 9, 2026

Non-Mandatory Pre-Solicitation Conference (Non-Mandatory):

March 17, 2026, 10:00am

In Person: Conference Room RCC - Rental Car Center

or

Microsoft Teams meeting

Join:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWQxZDFhNTctZmFjYS00YjFmLWFlYjItYjJjMzY4MGE2NWZi%40thread.v2/0?context=%7b%22Tid%22%3a%22a167a14b-a6cc-4d14-802d-3de615710e8b%22%2c%22Oid%22%3a%22fde04b24-ac47-4343-bc68-dbcce07ca550%22%7d

Meeting ID: 296 439 325 502 42
Passcode: oP6nr9he

Question and Clarification Deadline:

March 20, 2026, 5:00pm

Final Addendum posted:

March 27, 2026, 5:00pm

Notice of minimum qualifications, technical evaluation meetings and interviews posted:

March 30, 2026

Response Deadline:

April 16, 2026, 2:00pm

Minimum qualifications evaluation meeting (Non-Mandatory):

April 29, 2026, 10:00am

In Person: RCC Conference Room - Rental Car Center

or

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/24152127976746?p=wUnT78F5jE4zLekJz4

Meeting ID: 241 521 279 767 46
Passcode: EG7Lg9Tk

Technical evaluation meeting (Non-Mandatory):

May 13, 2026, 8:30am

In Person: RCC Conference Room - Rental Car Center

or

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/29567601828393?p=bEdB5fI2BwyK9xhENU

Meeting ID: 295 676 018 283 93
Passcode: DY6AE7qa

Short listing determined, if used:

May 14, 2026

Interviews:

May 15, 2026

Technical evaluation meeting (Non-Mandatory):

May 19, 2026, 9:00am

In Person: RCC Conference Room - Rental Car Center

or

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/29492804865825?p=wihtsKDgT1VEVJkpf6

Meeting ID: 294 928 048 658 25
Passcode: Kd3iT3Pr

Best and Final Offer Form Sent to Respondents, if used:

May 20, 2026

Best and Final Offer Responses Due, if used:

May 21, 2026

Final technical evaluation meeting (Non-Mandatory):

May 28, 2026, 9:00am

In Person: RCC Conference Room - Rental Car Center

or

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/28191533851062?p=6ihTriQkQrvVehUKFv

Meeting ID: 281 915 338 510 62
Passcode: ak9CF3Yx

Notification of Intent to Select/Award posted:

June 19, 2026

Selection and Award by the Authority Board (Non-Mandatory):

August 6, 2026, 9:00am

Authority Boardroom - SkyCenter

Commodity Codes

• NAICS 561730Landscaping Services

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