Project Information

Bid Title

On-Call Event Production Services – South San Francisco Concert in the Park and other City Special Events

Issuing Agency

City of South San Francisco

Location

California

Published Date

Apr 16, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

PR-ADMIN-2026-01

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Project Description

Project ID: PR-ADMIN-2026-01

Title: On-Call Event Production Services – South San Francisco Concert in the Park and other City Special Events

Addenda: 0

Release Date: 4/16/2026

Due Date: 4/30/2026

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On-Call Event Production Services – South San Francisco Concert in the Park and other City Special Events

Request for Proposals

Parks & Recreation

Project ID: PR-ADMIN-2026-01

Release Date: Thursday, April 16, 2026

· Due Date: Thursday, April 30, 2026 5:00pm

Posted Thursday, April 16, 2026 9:00am

All dates & times in Pacific Time

Draft Response No Bid13 days, 22 hours, 50 minutes

Post Information

Posted At:Thu, Apr 16, 2026 9:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of South San Francisco Parks and Recreation Department (“City”) is seeking proposals from qualified event production consultants/vendors to provide full-service event production for the Concert in the Park event as well as other special events that may be hosted by the City throughout the year. This is intended to be an on-call agreement with one or more vendors to assist with the successful delivery of the Concert in the Park event and other high-quality events on an as-needed basis.

Concert in the Park is the City’s single largest event. The goal of this event is to create a single large community building event. Festivities typically include one to two stages and professional quality sound and production equipment.

The consultant may also be used to support other City special events throughout the year, including Halloween Extravaganza, grand openings and ground breakings, an America250 celebration, etc.

The term of the on-call agreements is intended to be for the next three years, and may be extended for two additional one-year increments for a total term of five years. Proposals will be scored based on demonstrated competence, experience and fee, and will be selected based on which proposal best serve the City’s interests and needs. No individual factors, including price, will be the determining point for selecting a proposal.

Timeline

Release Project Date:

April 16, 2026

Question Submission Deadline:

April 24, 2026, 5:00pm

Question Response Deadline:

April 27, 2026, 5:00pm

Proposal Submission Deadline:

April 30, 2026, 5:00pm

Contractor Selection Date:

May 27, 2026

Commodity Codes

• NAICS 512110Motion Picture and Video Production
• NAICS 561920Convention and Trade Show Organizers
• NAICS 711320Promoters of Performing Arts, Sports, and Similar Events without Facilities

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