Project Information

Bid Title

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: SS26-68 PLAYMORE RECREATIONAL PRODUCTS

Issuing Agency

City of North Port

Location

Florida

Published Date

Mar 26, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT: SS26-68 PLAYMORE RECREATIONAL PRODUCTS City of North Port, Florida sent this bulletin at 03/26/2026 04:30 PM EDT

City of North Port FINANCE DEPARTMENT/PURCHASING DIVISION 4970 CITY HALL BLVD NORTH PORT, FLORIDA 34286 Office:  941.429.7170 Fax:  941.429.7173 Email:  purchasing@northportfl.gov NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT Sole/Single Source No:  SS NO. 26-68 Date Posted: March 26, 2026 Written Response Due Date: APRIL 2, 2026 This is not a formal solicitation and there are no submissions required.  The proposed contract action is for product or services for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement.  Responses will not be considered as proposals, bids, or quotes. DESCRIPTION OF SERVICE/PRODUCT: REPAIR AND PARTS FOR PLAY STRUCTURE AMOUNT (This is an acquisition with an estimated value of): $1111.93 VENDOR: PLAYMORE RECREATIONAL PRODUCTS Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein.  All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City.  A determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is solely within the discretion and approval of the Procurement Manager and City Manager. All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require Commission Approval. All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard, Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov .  Note the number of the Sole Source Information inquiry on documentation. Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com . Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174.  Request for additional information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to purchasing@northportfl.gov . No verbal requests will be honored. SS26-68 Notice of Intent- PLAYMORE RECREATIONAL PRODUCTS INC COMPLETE PACKET.PDF .

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City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office: 941.429.7170

Fax: 941.429.7173

Email: purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT

Sole/Single Source No: SS NO. 26-68

Date Posted: March 26, 2026

Written Response Due Date: APRIL 2, 2026

This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services

for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance

with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely

for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as

proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: REPAIR AND PARTS FOR PLAY STRUCTURE

• AMOUNT (This is an acquisition with an estimated value of): $1111.93

• VENDOR: PLAYMORE RECREATIONAL PRODUCTS

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in

writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the

specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and

convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses

received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A

determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is

solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require

Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,

Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number

of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.

Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste

d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this

request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional

information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to

purchasing@northportfl.gov. No verbal requests will be honored.

SS NO. 26-68

Page 1

Request

Request Type *

Sole/Single Source/Standardization

Preparer

LeAnn Turner

Department *

PARKS & RECREATION

Commission Meeting? *

Yes No

Procurement Request

City of North Port

Capital? (?)

No Yes

PRR-EX (?)

Yes

FY *

2026

Commission Override (?)

Yes No

Division(s)

MAINTENANCE

Type code *

Purchase

Payment Method *

Purchase Type *

Purchase SubType *

Visa Purchase Purchase Order

Single Purchase (current FY)

None Change Order

Blanket Purchase (current FY)

Amendment

Description *

This purchase is for a replacement stair tread on the play structure at Hope Park. It must be replaced with a direct replacement part

from the original company to ensure a proper fit. This park is set to be replaced soon. In order to ensure safety for users, this part

needs to be replaced before that.

Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All

Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) calendar days.

Exemption Explanation (?) *

It must be replaced with a direct replacement part from the original company to ensure a proper fit.

Steps taken to verify these goods and/or services are not available elsewhere (?) *

It must be replaced with a direct replacement part from the original company to ensure a proper fit. Parks staff checked with the

vendor to see if the part was replaceable under warranty but it is not.

Other vendors that were contacted (?) *

n/a

Grant? *

Yes No

Technology Related? (?) *

Yes Renewal No

Exemption

Reason *

Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the

production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):

Patent, copyright or unique design restrictions. (Sole Source)

Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through

extensive laboratory analysis and examination. (Sole Source)

Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.

(Sole Source)

Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment

manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or

distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)

When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other

characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)

Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as

pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)

Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original

equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)

The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available

thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be

obtained. (Standardization)

Other: None or some of the above apply. Provide detailed justification below.

Explanation *

The stair tread must be replaced with a direct replacement part from the original company to ensure a proper fit.

Supporting backup *

Click the Preview icon or right click link and select open in new tab or window to avoid downloading.

3167 Hope Park Stairs.pdf

432.51KB

DemandStar

For Purchasing Division

Date Posted

Sole/Single Source Number

Purchase Details

Effective Date

Expiration Date

Line Items

Item #

Description *

1

purchase of replacement

playground part

Unit of

Measure

$$

Quantity *

561.93

Unit Price *

$1.00

Subtotal

$561.93

Shipping (?) *

$550.00

Total Charges

$1,111.93

Accounts (?)

Dept *

Account # (?) *

1

001-3038-572.46-03

Project #

Total Payments

$1,111.93

Comments to Budget (?)

This playground is set to be replaced however this part is needed for safety until that time.

Amount *

$1,111.93

Backup Attachments

Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.

Additional Backup

Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.

3167 Hope Park Stairs.pdf

900.2 Insurance Requirements No Risk approval 7-13-21.pdf

Vendor Details

432.51KB

243.73KB

Vendor Information (?)

Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.

Vendor Name *

PLAYMORE RECREATIONAL PRODUCTS

Vendor Name CST

Contact

Vendor Email

info@playmoreonline.com

Remittance Address

PLAYMORE WEST INC, 6300 METRO PLANTATION ROAD, FORT MYERS, FL 33966

Phone

239-791-2400

Vendor Documentation Current (?) *

Yes No

Risk Documentation Current (?) *

Yes No Waiver Attached

YTD Expenses (?)

Department Inclusive (?) *

$215,439.43

Highest Approver (?) *

FD and CM will be skipped on the back end, as needed.

City Inclusive (?) *

Vendor Number *

3681

Proposal

#EST3167

Bill To

City of North Port

4970 City Hall Blvd

North Port FL 34286

Ship To

City of North Port

5929 Sam Shapos Way

North Port FL 34287

Title: City of North Port - Hope Park - Stairs

Memo: Original SO# 1508959

Quantity

1

12

30

8

10

2

2

1

Description

PLAYWORLD BPM0132

24" Stair - RCL

Playworld BAE0666

BOLT-3/8in-16 X 1-1/4in BUTTON

Playworld BAE0600

WASHER - 1in O.D. FLAT -

Playworld BAE0665

BOLT - 3/8in-16 X 1-3/4in

Playworld BAE0620

NUT - 3/8in-16 LOCK W/ NYLON

Playworld BAE06645

BOLT- 3/8in-16x 1-1/2in BUTTON

Playworld BAE0595

WASHER - 3/8in SAE FLAT -

Freight

**INSTALLATION BY OTHERS

3% CONVENIENCE FEE ADDED TO ALL CREDIT CARD ORDERS

THIS PROPOSAL IS SUBJECT TO THE ATTACHED TERMS AND CONDITIONS

Accepted By

Printed Name:

Signature:

Proposal Date Project Manager

3/25/2026

Mary Cyr

Unit Price

$502.21

$1.41

$0.24

$3.12

$0.73

$1.55

$0.12

$550.00

Terms

Net 30

Total Extended

$502.21

$16.92

$7.20

$24.96

$7.30

$3.10

$0.24

$550.00

Subtotal

Tax

Total

$1,111.93

$0.00

$1,111.93

Date:

PLEASE SIGN AND RETURN ONE COPY WHEN ORDERING.

PO/Reference #:

THANK YOU!

6300 Metro Plantation Rd., Fort Myers, FL 33966

playmoreonline.com

1 of 2

888.886.3757

FL CBC1252224

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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