Project Information

Bid Title

SR60 at Old Candler Road Intersection Improvements

Issuing Agency

City of Gainesville

Location

Georgia

Published Date

Feb 25, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

25010

Original Source

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Bid Documents

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Project Description

Bid Number:	25010
Bid Title:	SR60 at Old Candler Road Intersection Improvements
Category:	Financial Services
Status:	Open

Description: SR60 @ Old Candler Road Intersection Improvements Bid No. 25010 City of Gainesville, Georgia The City of Gainesville is requesting individual sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary to construct the SR60 @ Old Candler Road Intersection Improvements project. Beginning on February 25, 2026, a copy of the contract documents can be obtained, via the City of Gainesville website, www.gainesville.org.  Bids are to be submitted to the Financial Services Department Attn: Mr. Kevin Hutcheson, 300 Henry Ward Way, Suite 201, Gainesville, GA 30501, until 2:00 p.m., local time, on Thursday, March 26, 2026.  For more information visit www.gainesville.org “current bid opportunities”. The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status. CITY OF GAINESVILLE Bryan Lackey, City Manager Publication Date/Time: 2/25/2026 8:00 AM Closing Date/Time: 3/26/2026 2:00 PM Related Documents: Bid #25010- SR60 at Old Candler Road Intersection Improvements

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CITY OF GAINESVILLE

INVITATION TO BID

Bid No. 25010

SR60 @ Old Candler Road Intersection Improvements

Bid Release:

Bid Questions Deadline:

Bid Due Date:

February 25, 2026

March 18, 2026

March 26, 2026

Postal Return Address:

City of Gainesville

Purchasing Office

P.O. Box 2496

Gainesville, GA 30503

Courier Delivery Address:

City of Gainesville

Purchasing Office

300 Henry Ward Way, Suite 201

Gainesville, GA 30501

City of Gainesville

Invitation to Bid

BID No. 25010

SR60 @ Old Candler Road Intersection Improvements

OVERVIEW

The City of Gainesville (hereafter referred to as “City”) is seeking bids to perform work required for the

SR60 @ Old Candler Road Intersection Improvements for the Public Works Department.

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the

Administrative Services Department correspondent listed below:

Kevin Hutcheson

300 Henry Ward Way

Suite 201

Gainesville, GA. 30501

kevin.hutcheson@gainesville.org

Unauthorized contact regarding the Bid with other City employees may result in disqualification. Any oral

communications will be considered unofficial and non-binding on the City of Gainesville. Vendor should

rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above. Questions must be

received by 10:00 AM March 18, 2026. A list of questions and answers will be provided to all know Bidders

and by request. Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Administrative Services department must receive the vendors’ Bid in a sealed envelope, in its entirety,

not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on March 26, 2026. Bids arriving

after the deadline will be returned unopened to their senders. All Bids and accompanying documentation

will become the property of the City of Gainesville and may not be returned. One (1) original and (1) copy

of this Bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the

package:

SR60 @ Old Candler Road Intersection Improvements, Bid #25010

Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no

responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for

actual Bid receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids

may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:

February 25, 2026

Bid Questions Deadline: March 18, 2026

Bid Due Date:

March 26, 2026

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville

reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any

portion thereof if it is determined that either method results in lower costs, better service, final satisfaction

or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item

number or in total. Determination of best response to Bid will be the sole judgment of the City of

Gainesville. Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their

own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of

unethical or immoral business practices. Any vendor associated with this practice may be banned from

doing business with the City of Gainesville for up to three years.

MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described

below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial

omission in a Bid may be corrected if the Administrative Service Department determines that correction to

be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed

material and shall not be corrected after Bid opening:

(1) Price Information; and

(2) Any required Insurance

WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the Bid opening. After Bids have been publicly opened,

withdrawal of a Bid shall be based upon the following:

The Bidders shall give notice in writing of his claim of right to withdraw his Bid due to an error within two

business days after the conclusion of the Bid opening procedure. Bids may be withdrawn from

consideration if the price is substantially lower than the other Bids due solely to a mistake therein, provided

the Bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment

mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a

quantity of work, labor or material made directly in the compilation of the Bid, which unintentional

arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from

inspection of original work papers, documents and materials used in the preparation of the Bid sought to

be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake

if he elects to withdraw his Bid. If a Bid is withdrawn under the authority of this provision, the lowest

remaining responsive Bid shall be deemed to be the low Bid.

BIDDERS RESPONSIBILITY

When determining whether a Bidder is responsible, or when evaluating a Bid, the following factors may be

considered, any one of which will suffice to determine whether a Bidders is responsible or the Bid is the

most advantageous to the City:

• The ability, capacity and skill of the Bidders to perform the contract or provide the equipment

and/or service required.

• The character, integrity, reputation, judgment, experience and efficiency of the Bidders.

• Bidders shall be authorized to perform paving work on GDOT Roadways.

• Whether the Bidders can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not

limited to, the Bidder’s failure to perform satisfactorily or complete any written contract. The City’s

termination for default of a previous contract with a Bidder, within the past three years, shall be

deemed to be such a failure.

• The previous and existing compliance by the Bidders with laws relating to the contract or service.

• Evidence of collusion with any other Bidders, in which case colluding Bidders will be restricted from

submitting further Bids on the subject project or future Bids, for a period not less than three years.

• The Bidders has been convicted of a crime of moral turpitude or any felony, excepting convictions

that have been pardoned, expunged or annulled, whether in this state, in any other state, by the

United States, or in a foreign country, province or municipality. Bidders shall affirmatively disclose

to the City all such convictions, especially of management personnel or the Bidders as an entity,

prior to notice of award or execution of a contract, whichever comes first. Failure to make such

affirmative disclosure shall be grounds, in the City’s sole option and discretion, for termination for

default subsequent to award or execution of the contract.

• If the Bidders will be unable, financially or otherwise, to perform the work.

• At the time of the Bid opening, the Bidder is not authorized to do business in the Georgia, or

otherwise lacks a necessary license, registration or permit.

• Any other reason deemed proper by the City.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City

of Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The

vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,

brochures, sales presentation or the like without the express written consent of the City of Gainesville.

PROPRIETARY BID MATERIAL

Any information contained in the Bid that is proprietary will be neither accepted nor honored. All

information contained in this Bid is subject to public disclosure.

RESPONSE PROPERTY OF THE CITY OF GAINESVILLE

All material submitted in response to this request become the property of the City of Gainesville. Selection

or rejection of a response does not affect his right.

NO OBLIGATION TO BUY

The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor.

The release of this Bid does not compel the City of Gainesville to purchase.

COST OF PREPARING BIDS

The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of

Bids and demonstrations submitted in response to this Bid.

NUMBER OF BID COPIES REQUIRED

Vendors are to submit (1) original Bid and (1) copy.

ADDENDA

Bidders are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to

submitting a Bid. The address is http://www.gainesville.org/purchasing

BID AWARD AND EXECUTION

The City will select the Bid that, in its sole discretion, is the most responsive and responsible Bid to the City.

The City reserves the right to make any award without further discussion of the Bid submitted; there may

be no best and final offer procedure. Therefore, the Bid should be initially submitted on the most favorable

terms the vendor can offer.

Should the owner require additional time to award the Contract, the time may be extended by the mutual

agreement between the Owner and the successful Bidder. If an award of Contract has not been made

within ninety days from the Bid date or within the extension mutually agreed upon, the Bidder may

withdraw the Bid without further liability on the part of either party.

The Contract may be extended yearly, for up to three (3) additional years, by mutual agreement of both the

City and successful Bidder. The unit prices may be adjusted accordingly based on current material and

labor rates at the time of extension. Any adjustment in price shall be agreed upon by both parties. All

other contract requirements shall remain in effect during any extension period, including, but not limited to

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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