Project Information

Bid Title

PROVIDE AUDIT SERVICES

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 14, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

320-320-120526FD

Original Source

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Bid Documents

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Project Description

Solicitation Number:	320-320-120526FD
Project Title:	PROVIDE AUDIT SERVICES
Description:	The City of Rocky Mount is seeking proposals for a single audit of the entity’s governmental and business-type activities, each major fund, the remaining fund information, and the compliance audit of the City’s federal and state award programs for the period ending 6/30/2027. The audit services include related notes to the financial statements collectively comprising the City’s basic financial statements.
Opening Date:	6/2/2026 2:00 PM
Posted Date:	5/14/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT

Solicitation Number * 320-320-120526FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-06-02T14:00:00.0000000	Posted Date * 2026-05-14T13:02:13.0000000Z	Primary Commodity Code Audit services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Tracy Winfield
Description The City of Rocky Mount is seeking proposals for a single audit of the entity’s governmental and business-type activities, each major fund, the remaining fund information, and the compliance audit of the City’s federal and state award programs for the period ending 6/30/2027. The audit services include related notes to the financial statements collectively comprising the City’s basic financial statements.

Attachment Preview

CITY OF ROCKY MOUNT

FINANCE

Request for Proposal: 320-120526FD

To Provide Audit Services

July 1, 2026, to June 30, 2027

July 1, 2027, to June 30, 2028

July 1, 2028, to June 30, 2029

Date of Issue: 05/13/2026

Proposal Opening Date: 06/02/2026

At 2:00 PM ET

Direct all inquiries concerning this RFP to:

Fantashia Dickens

Email: Fantashia.Dickens@rockymountnc.gov

Phone: 252-972-1352

Request for Proposal # 320-120526FD

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification Number

or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute

132-1.10(b) this identification number shall not be released to the public. This page will be removed and

shredded, or otherwise kept confidential, before the procurement file is made available for public

inspection.

This page is to be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All bidders are hereby notified that they must have the proper

license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying with

state law and local ordinances.”

City of Rocky Mount

Finance

Refer ALL Inquiries regarding this RFP to:

Fantashia Dickens

Purchasing Associate III

Request for Proposal # 320-120526FD

Proposals due date: 06/02/2026 2:00 PM

Contract Type: Professional Services

EXECUTION

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified

herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion

(G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-

59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by

executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by

any Federal or State department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and

each of its sub-contractors for any Contract awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter

64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to

verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009)

prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public

Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from

anyone with a Contract with the City , or from any person seeking to do business with the City . By execution of any response in

this quote, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been

offered, accepted, or promised by any employees of your organization. Do you have a financial interest or tangible personal

benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or

agent;

department;

and

the

perceived

or

actual

conflict

of

interest.

_______________________________________________________________

Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late

quotes cannot be accepted.

VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

EMAIL:

Offer valid for at least 60 days from date of quote opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount

shall affix his/her signature hereto and this document and all provisions of this Request for Proposal along with the Vendor

response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of

this acceptance will be forwarded to the successful Vendor(s).

Proposal Number: 320-120526FD

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................6

2.0 GENERAL INFORMATION.......................................................................................................6

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6

2.3 RFP SCHEDULE .....................................................................................................................6

2.4 PROPOSAL QUESTIONS .......................................................................................................7

2.5 EMAILING OR MAILING INSTRUCTIONS..............................................................................7

2.6 AUTHORIZED SIGNATURE REQUIREMENT.........................................................................8

2.7 PROPOSAL CONTENTS ........................................................................................................8

2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................9

3.1 METHOD OF AWARD.............................................................................................................9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........9

3.3 INTERPRETATION OF TERMS AND PHRASES..................................................................10

4.0 REQUIREMENTS ...................................................................................................................10

4.1 PRICING................................................................................................................................10

4.2 INVOICES .................................................................................................................................10

4.3 MINORITY BUSINESS PARTICIPATION..............................................................................10

4.4 PROFILE OF THE FIRM........................................................................................................11

4.5 AUDIT APPROACH...............................................................................................................11

4.6 VENDOR’S REPRESENTATIONS ........................................................................................11

5.0 SCOPE OF WORK .................................................................................................................12

5.1 DRAFT FINANCIAL STATEMENTS......................................................................................12

5.2 GENERAL .............................................................................................................................12

5.3 VENDOR’S REPRESENTATION...........................................................................................15

ATTACHMENT A: PRICING.............................................................................................................16

ATTACHMENT B: ACCEPTANCE OF TERMS & CONDITIONS .......................................................17

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION......................................................17

ATTACHMENT D: DESCRIPTION OF THE GOVERNMENTAL ENTITY AND ITS ACCOUNTING

SYSTEM .................................................................................................................................18

5

Proposal Number: 320-120526FD

Vendor: __________________________________________

1.0 PURPOSE AND BACKGROUND

The City of Rocky Mount is seeking proposals for a single audit of the entity’s governmental and business-type

activities, each major fund, the remaining fund information, and the compliance audit of the City’s federal and state

award programs for the period ending 6/30/2027. The audit services include related notes to the financial statements

collectively comprising the City’s basic financial statements.

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award.

All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by

reference. Vendor may attach its proposal to this RFP for submission; however, any and all additional, modified or

conflicting terms and conditions submitted on or with Vendor’s proposal shall be disregarded and shall not be considered

a part of any contract arising from this RFP. Any attempt to delete or avoid the force of the previous sentence shall

render Vendor’s proposal invalid, and it shall not be considered.

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, the Cities terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFP and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be

issued in connection with this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP,

those must be submitted as questions in accordance with the instructions in Section 2.4 PROPOSAL QUESTIONS. If

the City determines that any changes will be made as a result of the questions asked, then such decisions will be

communicated in the form of an RFP addendum. The City may also elect to leave open the possibility for later negotiation

and amendment of specific provisions of the Contract that have been addressed during the question-and-answer period.

Other than through this process, the City rejects and will not be required to evaluate or consider any additional or modified

terms and conditions submitted with Vendor’s proposal. This applies to any language appearing in or attached to the

document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’ instructions herein

or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall constitute a firm offer.

By execution and delivery of this RFP Response, the Vendor agrees that any additional or modified terms and

conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded.

Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject

Vendor’s proposal as nonresponsive.

Contact with anyone working for or with the City regarding this RFP other than the City Contract Specialist named on

the face page of this RFP in the manner specified by this RFP shall constitute grounds for rejection of said Vendor’s

offer, at the City’s election.

2.3 RFP SCHEDULE

The table below shows the intended schedule for this RFP. The city will make every effort to adhere to this schedule.

Event

Responsibility Date and Time

Issue RFP

City

May 13, 2026

Submit Written Questions

Vendor

May 20, 2026, 5:00 p.m.

Provide Response to Questions

City

May 26, 2026, 5:00 p.m.

6

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants

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