Project Information

Bid Title

Printing and Signage, Promotional Items and Awards

Issuing Agency

Osceola County School Board

Location

Florida

Published Date

Apr 28, 2025

Closing Date

May 28, 2025

Government Level

State & Local

Status

Closed

Ref. #

SDOC-26-B-003-GC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Osceola County School Board

Status
Active

Fiscal Year
2025

Primary Contact
Gladinnette Cabrera Vazquez

Title
Printing and Signage, Promotional Items and Awards

Secondary Contact
Cheryl Hood

Number
SDOC-26-B-003-GC

Tertiary Contact

Type
Invitation to Bid

Department
Purchasing, Contracts, Property Records and Warehouse

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.

The intent of this bid is to secure firm fixed pricing and percentage discount for the item(s) awarded to him as specified in this bid.

This bid consists of three (3) lots that the School Board can award on a per lot basis, all or none, whichever is in the best interest of the School Board.

Apparel items (t-shirts, polos, shorts, outwear, etc.) are NOT to be provided/obtain under this bid.

The School Board prefers bidders to provide an online/web-based system but if a bidder does not have a web-based system printed catalogs or price sheets will be accepted.

If the order is estimated to be under five thousand dollars [$5,000.00], the schools and/or departments may use any of the awarded bidders; unless funding source mandates additional procurement regulations.

If the order is estimated to be over five thousand dollars [$5,000.00], the schools and/or departments must obtain a minimum of three (3) written quotes from the awarded bidders, and the order will be awarded to the bidder with the lowest responsive and responsible quote.

If installation is requested, the cost must be included in the total turnkey price when providing quotes.

Awarded bidder(s) must return quotes to the schools and/or departments within three (3) business days or less from the date requested to be consider responsive and responsible. There may be times deemed time sensitive, which may require quotes returned to the schools and/or departments in less time in such cases, it is the schools and/or department responsibility to expressly request an exact due day. Awarded bidder(s) must also respond to emails and/or phone messages inquires within three (3) business days or less. Failure to comply will be considered in default of contract.

Bidder(s) must disclose in their submittal their price structure including but not limited to prep fee, artwork design, express order, etc; see Attachment D- Price Sheet. Failure to disclose all applicable fees that might be involved in an order will be consider that such fees are not applicable to orders submitted by the schools/departments.

A. LOT 1: PRINTING AND SIGNAGE

The School Board operates a Print Shop which is self-funded. The intent at this time is to provide additional printing capacity to the School Board’s Print Shop when needed. Schools and/or departments must first contact the Print Shop, if the Print Shop is unable to assist the requestor (by way of written notice), the schools and/or departments may reach out to the awarded bidder(s).

Since each order could be different, it would be difficult to include everything that the School Board could request on Attachment D - Price Sheet Lot 1. For this reason, the pricing for Lot

Page 3 of 20

1 will be a Sample Comparison Price Sheet. However, the School Board would like to lock in the prices for two (2) standard products for one (1) year. Locked price products will be awarded to the lowest, responsive and responsible bidder.

1) Printing Services/Products may include, but are not limited to standard, color, digital copies, multipart forms, labels, tabs, covers, envelops, chipboard, binding, hole punching, stapling, lamination, and dimensional signs.

2) All orders will be packed, i.e. shrink-wrapped, boxed, or similar type packaging. Using a single band, wrapped around the items is not acceptable.

3) Orders shall be filled to quantities listed on the Purchase Order. There will be no overrun charges.

4) The awarded bidder(s) must be able to process computer files, full-color printing, die cutting and embossing, envelops, carbonless, labels, large and odd sizes, folding, numbering, and perforating.

5) There may be instances when the awarded bidder(s) will be asked to provide services regarding documents and records containing confidential information including, but not limited to, student academic and health records and/or personnel information. For that reason, the vendor must familiarize its employees with the law and School Board policies and practices governing the handling of such information.

B. LOT 2: PROMOTIONAL ITEMS

Bids are being requested and will be evaluated based on a minimum fixed discount from Bidder’s most current catalog(s), electronic catalog(s) or printed price sheet(s) in order to produce the lowest net cost for the District. Unless a change is deemed in the best interest of the School Board, there will not be any discount adjustments during the term of this bid. Discounts provided on the Attachment D- Price Sheet Lot 2 will remain firm throughout the term of the bid, Bidders are encouraged to consider this requirement when offering discounts.

Promotional Items (swag, giveaways, promos, logo gift, which are imprinted) may include, but are not limited to:

1) Bags, including Duffel Bags

2) Backpacks

3) Magnets

4) Stress Balls

5) Drinkware

6) Buttons, Stickers and Patches

7) Keychains

8) Written Instruments

9) Lanyards

C. LOT 3: AWARDS

Bids are being requested and will be evaluated based on a minimum fixed discount from Bidder’s most current catalog(s), electronic catalog(s) or printed price sheet(s) in order to produce the lowest net cost for the District. Unless a change is deemed in the best interest of the School Board, there will not be any discount adjustments during the term of this bid. Discounts provided on the Attachment D- Price Sheet Lot 3 will remain firm throughout the term of the bid, Bidders are encouraged to consider this requirement when offering discounts.

Awards may include, but are not limited to:

1) Trophies/Cup trophies

2) Medals

3) Dog Tags

4) Acrylic/crystal Awards

5) Customized Awards

6) Ribbons

7) Lapel Pins

8) Sculptures

9) Plaques

Dates(All times are listed as EST )

Broadcast Date
4/28/2025 8:00 AM EST

Question End Date
5/19/2025 12:00 PM EST

Due Date
5/28/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
5/14/2025	9:00 AM	No

Documents

Total: 9

Type	Name	Description	File Type
Invitation to Bid	SDOC-26-B-003-GC Printing and Signage Promotinal Items and Awards.pdf	SDOC-26-B-003-GC, Printing and Signage, Promotional Items and Awards	PDF
Attachment	Attachment A - General Terms & Conditions Revised 4-23-25.pdf	Attachment A - General Terms & Conditions	PDF
Attachment	Attachment B - ITB Bidders Acknowledgement and Required Forms.pdf	Attachment B - ITB Bidders Acknowledgment and Required Forms	PDF
Attachment	Attachment C - References Form.pdf	Attachment C - References Form	PDF
Attachment	Attachment D- Price Sheet Protected.xlsx	Attachment D - Price Sheet Protected - Keep in excel	Excel
Attachment	Attachment E - Bidders Statement of Principal Place of Business.pdf	Attachment E - Bidders Statement of Principal Place of Business	PDF
Attachment	Attachment F - SBE VBE Program Participation Form.pdf	Attachment F - SBE VBE Program Participation Form	PDF
Attachment	Attachment G - Unsatisfactory Report Example.pdf	Attachment G - Unsatisfactory Report Example	PDF
Attachment	Attachment H - Federal Terms and Conditions.pdf	Attachment H - Federal Terms and Conditions	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 42

Code	Description
[915-48]	Graphic Arts Services (Not Printing)
[962-33]	Engraving Services; Awards, Trophies, Etc. (See 966-28 for Printing Type)
[965-10]	Alterations, Printing
[965-46]	Graphic Design Services for Printing
[966-11]	Card Printing: Tab, Post, Form, etc.
[966-13]	Check Printing
[966-16]	Continuous Form Printing
[966-22]	Decal Printing
[966-25]	Digital Printing from an Ink Jet Plotter
[966-27]	Electrostatic Printing Services
[966-3]	Bar Code Printing
[966-31]	Envelope Printing
[966-36]	Forms Printing (Not Continuous)
[966-42]	Imprinting Services
[966-46]	Intaglio Printing (e.g., The Process by Which U.S. Currency is Printed): Birth Certificates, Car Titles, etc.
[966-52]	Licenses and Back Tags Printing Services (Hunting, Fishing, etc.)
[966-55]	Numbering Services, Printing
[801-58]	Signs: Billboard, Advertising, etc.
[801-59]	Signs: Braille (Including Markers and Plaques)
[801-62]	Signs, Door Knob: Meeting in Progress, Do Not Disturb, etc.
[801-71]	Signs, Fiberglass (Including Blanks)
[801-76]	Signs and Posters, Informational (No Smoking, Fire Extinguisher, etc.)
[801-78]	Signs, Janitorial (Wet Floor, Hazardous Spill, etc.)
[801-84]	Signs, Message, Computerized
[801-86]	Signs, Miscellaneous (Not Otherwise Classified)
[801-89]	Signs, Plastic and Polyethylene (Including Blanks)
[801-97]	Signs, Wood (Including Blanks)
[936-74]	Signs, Message Centers, Scoreboards, etc. (Including Sign Making Equipment), Maintenance and Repair (See 968-81 for Traffic Sign Maintenance)
[985-73]	Signs, Message Boards and Centers, etc., Rental or Lease
[037-78]	Souvenirs: Promotional, Advertising, etc.
[715-30]	Display, Exhibit, and Promotional Materials
[620-80]	Pens (General Writing Types): Ball Point, Nylon Tip, Plastic Tip, Roller Ball, etc.
[201-67]	Robes, Caps, and Gowns (Choir and Graduation Types)
[983-64]	Robes, Caps, and Gowns (Choir and Graduation), Rental or Lease
[936-6]	Awards, Trophies, Collectibles, etc. Maintenance and Repair
[080-15]	Badges, Emblems, and Patches, Metal: Cap, Game Wardens', Officers', Service Awards, Uniform, etc.
[080-57]	Ribbons and Rosettes (Awards)
[080-60]	Recycled Awards, Convention Items, Trophies, etc.
[080-78]	Trophies, Plaques, Awards, Certificates, etc. (Not Otherwise Classified)
[805-15]	Athletic Awards (For Service Type See Class 080): Medals, Plaques, Trophies, etc.
[962-33]	Engraving Services; Awards, Trophies, Etc. (See 966-28 for Printing Type)
[966-28]	Engraved and Embossed Awards, Bonds, Certificates, Diplomas, Stationery, etc.

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)
• NAICS 323113Commercial Screen Printing
• NAICS 541890Other Services Related to Advertising

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