Project Information

Bid Title

RFP: Records Management Review

Issuing Agency

City of Rochester

Location

New York

Published Date

Mar 25, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP: Records Management Review

The City of Rochester is seeking proposals from qualified Consultants to support a citywide Records Management Modernization and Eventual Digitization Initiative. This project is intended to establish a standardized, compliant, and sustainable records management framework aligned with the New York State Archives Local Government Records Retention Schedule (LGS-1) and best practices in public sector records governance.

The City’s current records environment consists of a combination of paper-based, decentralized, and inconsistently managed records systems, with limited centralized oversight. Since 2020, the City has operated without a designated Records Management Coordinator, resulting in increased compliance risk, inefficiencies in records retrieval, and limited visibility into records inventory and retention status.

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Proposals due 5 p.m. 3/30/26

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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