Project Information

Bid Title

General Services HVAC Controls Replacement

Issuing Agency

City of Durham

Location

North Carolina

Published Date

Jan 27, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-1015

Original Source

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Bid Documents

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Project Description

Bid Number:	26-1015
Bid Title:	General Services HVAC Controls Replacement
Category:	Construction Bids
Status:	Open

Description: **** Pre-bid conference date, time and location: (New Date) Thursday December 18, 2025, at 11:00 AM City of Durham General Services Building 2011 Fay Street – Room 136, Durham, NC 27704 **** **** SEAL Bid, date, time and location: (New Date) Thursday February 5, 2026, by 2:00 PM City of Durham General Service Department Attention: Anthony Phillips 2011 Fay Street Durham, NC 27704 **** **** Addendum 1 (New Dates) **** **** Addendum 2 **** **** Addendum 3 NEW DATE **** Publication Date/Time: 12/8/2025 8:00 AM Closing Date/Time: 2/5/2026 2:00 PM Contact Person: Anthony Phillips [email protected] Related Documents: GSD HVAC Controls Replacement Project Manual General Services Building AEM Addendum 1-General Services HVAC Controls Addendum 2 - General Services HVAC Controls Replacement GSD - Pre-bid Sign In Sheet GSD HVAC Controls Replacement Insurance Requirements GSB OM Data -HVAC Electrical GSD 2015 HVAC Renovation Combined GSD Building Controls Standard 1-20-2026 GSD-Radiant Heating Pilot Installation v4 GSD Combined Drawing 2000u Addendum 3 - General Services HVAC Controls Replacement

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Project Manual

CITY OF DURHAM

General Services HVAC Controls Replacement

DURHAM, NORTH CAROLINA

December 3, 2025

OWNER: CITY OF DURHAM

101 CITY HALL PLAZA

DURHAM, NORTH CAROLINA 27701

General Services Department

2011 Fay Street

Durham, NC 27704

(919) 560-4197

City of Durham

General Services HVAC Controls Replacement

CONTRACT AND SPECIFICATIONS

CITY OF DURHAM, NORTH CAROLINA

MAYOR: LEONARDO WILLIAMS

COUNCIL MEMBERS:

Javiera Caballero, Mayor Pro-Tempore

Nate Baker

Shanetta Burris

Chelsea Cook

Matt Kopac

Carl Rist

CITY MANAGER: W. BOWMAN FERGUSON

CITY ATTORNEY: KIMBERLY REHBERG

CITY CLERK: DIANA SCHREIBER

City of Durham

General Services HVAC Controls Replacement

TABLE OF CONTENTS

DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS

Invitation to Bidders

Instructions to Bidders

Bid Proposal Form

Non-Collusion Affidavit

Bidder Safety Evaluation Questionnaire

Underutilized Business Enterprise (UBE) Construction Forms

Underutilized Business Enterprise (UBE) Listing

Insurance Requirements

Payment & Performance Bond

Request for Approval of Substitution

Example documents for use during construction:

Standard Form of Agreement between Owner and Contractor

Subcontractor Monthly Record of Payment Report

Equal Business Opportunity Program (EBOP) Final Subcontracting Report

Reimbursable Sales Tax Forms

Contract Change Order Form

Claim for Additional Time on the Basis of Adverse Weather Conditions

TABLE OF CONTENTS

City of Durham

General Services HVAC Controls Replacement

INVITATION TO BIDDERS

The City of Durham will receive bids for the

General Services HVAC Controls Replacement

by:

Wednesday, January 21, 2026, at 2:00 PM at

The City of Durham – General Services Department

2011 Fay Street, Durham, NC 27704

Attention: Anthony Phillips

Bids may also be emailed to the attention of Anthony Phillips, Senior Construction Project

Manager, General Services Department at Anthony.Phillips@DurhamNC.gov. This is a formal

bid, and the bid opening will be formal and public.

Summary of Work:

The City of Durham plans to retrofit the obsolete building controls at the General Services

Building, as the building’s controls are failing and are no longer being manufactured or

supported.

The Controls Contractor selected for the job will be required to perform the following activities

as part of their contract.

• Back Up the old system and configuration

• Replace older PUP Network controls with modern BACnet controls. Provide old

controllers to the City for use as spares.

• Replicate any programming, trends, and settings that are active in the current system.

Reestablish any connections between devices, as well as to schedules and systems

outside of General Services.

• Integrate the new controls to the Jace and provide necessary information to Brady

Services, who will update the Enterprise Web Supervisor

• Update the Jace to Niagara version 4.10

• Commission the new controls to ensure full functionality in the present system is

working properly in the new system

• Remove old PUP devices from the system to free up device licenses

• Update controls schematics and sequences of operation or create them if old

schematics and sequences are unavailable

• Provide any software necessary to update controller-level settings if they are not able to

be updated via the City’s Tridium Niagara System

The Building Controls in Scope are:

• All 39 VAVs and associated temperature sensors/controllers

INVITATION TO BIDDERS

City of Durham

General Services HVAC Controls Replacement

• All 9 Unit Heater Controllers and associated temperature sensors/controllers

• All 8 Exhaust Fans

Additional Notes:

• The three (3) RTUs have been converted to BACnet and do not need to changed. Links

between these RTUs and the items being converted may be necessary

• The Modbus connections to the main building meter and solar inverter also do not need

to be modified.

The Underutilized Business Enterprise (UBE) goals for this project are MBE 0% and WBE 0%.

Bidders are responsible for filling out the required UBE Construction forms and including them

in their bid package to be considered responsive. Contact the Finance Department –

Underutilized Business Compliance Division at (919) 560-4180, ext. 17245 with questions

regarding the UBE forms.

Bidders are strongly encouraged to attend a Pre-Bid Conference at The City of Durham General

Services Building, 2011 Fay Street-Room 136, Durham, NC 27703 on Thursday, December 11,

2025 at 11:00 AM

Plans and specifications are available for download or viewing at:

The City of Durham Finance Department Website

under Purchasing: http://durhamnc.gov/bids.aspx

Or by contacting:

Anthony Phillips

Sr. Construction Project Manager

City of Durham General

Services Department

919.560.4197 x 21225

(fax) 919.560.4970

Anthony.Phillips@durhamnc.gov

All inquiries, questions, requests for substitution, and/or clarifications must be submitted in

writing via the email below according to the directions given in the Request for Approval of

Substitution and in the Instructions to Bidders prior to 2:00 on Thursday, December 18, 2025.

Drawing and technical specification inquiries should be directed to:

Anthony Phillips, Senior Construction Project Manager

Telephone: 919-703-5058

Email: Anthony.Phillips@DurhamNC.gov

Bid Forms and Other Requirements:

INVITATION TO BIDDERS

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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