Project Information

Bid Title

West Bloomfield Township Lawn Cutting / Grounds Maintenance Project - 02192026-LC

Issuing Agency

West Bloomfield charter township

Location

Michigan

Published Date

Feb 19, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

West Bloomfield Township Projects West Bloomfield Township Lawn Cutting / Grounds Maintenance Project - 02192026-LC Posted: February 19, 2026 Pre-bid Meeting: March 2, 2026 @ 10:00 a.m. Due: March 11, 2026 @ 2:00 p.m.

Attachment Preview

REQUEST FOR PROPOSALS

CHARTER TOWNSHIP OF WEST BLOOMFIELD

LAWN CUTTING/ GROUNDS MAINTENANCE

BID #:

DEADLINE:

PRE-BID MEETING:

02192026-LC

March 11, 2026 @ 2:00 PM

March 2, 2026 @ 10:00 AM

The Charter Township of West Bloomfield is requesting proposals from qualified contractors for

Lawn Cutting/Ground Maintenance services at various township locations. Sealed proposals will be

accepted by the West Bloomfield Clerk’s Department at 4550 Walnut Lake Road, West Bloomfield,

Michigan 48323 until Wednesday, March 11 at 2pm, at which time the name of submitting proposers

will be read. One (1) original and three (3) copies of a proposal must be submitted.

Bid packages can be obtained at the Township Clerk’s office during normal working hours 8:00 am –

4:30 pm, on the Township’s website www.wbtownship.org, or through the Michigan

Intergovernmental Trade Network (MITN) www.bidnet.com.

The Township will be holding a pre – bid Meeting on Monday, March 2 @ 10:00 AM at Town

Hall, 4550 Walnut Lake Road, West Bloomfield Township, MI 48323

WEST BLOOMFIELD TOWNSHIP RESERVES THE RIGHT TO ACCEPT OR REJECT

ANY OR ALL BIDS AND TO WAIVE ANY IRREGULARITIES

GENERAL CONDITIONS

1. SUBMITTAL

All proposals must be submitted in a sealed envelope or package, and must include the

following information on the exterior of the package:

• Bidder’s Business Name and Address

• Bid number and Proposal Name

• Send proposals to the attention of the Clerk’s office, Charter Township of West

Bloomfield Clerk’s Department and address as directed below:

For delivery directly to the Town Hall, 4550 Walnut Lake Road, West Bloomfield,

Michigan 48323

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West Bloomfield Township

Lawn Cutting/Grounds Maintenance

Bid #: 02192026

DO NOT PUT YOUR BIDS IN THE TOWNSHIP DROP BOX.

It is the responsibility of the Bidder to ensure that the proposal arrives on time and at the right

place. Any proposals received after the above date and time will be disqualified.

2. PUBLIC INFORMATION

All submitted proposals and information included therein or attached thereto shall become

public record upon delivery to the Township

3. CLARIFICATION OF RFP

Any request(s) for clarification of this RFP shall be made in writing. For questions regarding

the bid specifications contact Simon Parker, Facilities & Maintenance Supervisor,

sparker@wbtownship.org or 248.704.0006. For general procurement questions contact

Catherine Ellerson, Purchasing Agent, cellerson@wbtownship.org or 248.451.4801.

In the event it becomes necessary to revise any part of the RFP, an Addendum will be posted

on the township website and the MITN website.

4. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The Township reserves the right to reject any or all proposals, to award the contract, not

award the contract, split the award after review of the proposals, and award more than one

contract. The Township reserves the right to reject low proposals or to accept a higher

proposal, to negotiate terms and conditions, to waive any irregularities and/or informalities,

and to accept or reject any item or combination of items. The Township reserves the right to

award the project to the Bidder it deems to best serve the overall interests of the Township

and reserves the right to accept or reject any or all proposals received in response to the

Request for Proposals.

Any acceptance of a bid shall not be binding on the Township until the Township Board has

approved the award of contract, and until the Bidder has submitted the signed Contract, proof

of insurance, and satisfied all acceptance conditions. The Township reserves the right to

continue to review, evaluate and investigate all bids and Bidders until there is a binding

contract between the parties.

5. RESPONSIVE PROPOSALS

Bidders are expected to examine the RFP requirements and all instructions. Failure to do so

shall be at the company’s risk. The proposal shall substantially conform to the terms,

conditions, and specifications of this Request for Proposal; otherwise, it may be declared

non-responsive and rejected. Bidder shall provide a straight forward, concise description of

the capabilities to satisfy the requirements of the Request for Proposals. The person signing

the proposal must initial all erasures or other changes. If any person contemplating

submitting a proposal is in doubt of the true meaning of any part of the specifications or other

conditions with the RFP, they are advised to call and have the portion in question clarified.

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West Bloomfield Township

Lawn Cutting/Grounds Maintenance

Bid #: 02192026

6. CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addendum issued in relation to the RFP will be on file in the Purchasing

Office. In addition, all changes and addenda will be posted on the township website and

MITN website. It shall be the contractor’s responsibility to make inquiry as to the changes or

addenda issued. All such changes or addenda shall become part of the contract and all

bidders shall be bound by such changes or addenda.

7. INTERVIEWS/PRESENTATIONS

The Township reserves the right to interview qualifying bidders as part of the evaluation

process.

8. PROPOSED PRICE

The prices proposed shall be held firm for 120 days or final award of contract, whichever

comes first, except the successful proposal prices shall be held firm for the entire contract

period. The terms and provisions of this RFP and the Bidder’s response shall become

contractual obligations if a contract ensues. Failure of the successful Bidder to accept these

obligations may result in cancellation of the award.

9. WITHDRAWAL OF PROPOSAL

Proposals may be withdrawn in person by a bidder, or authorized representative, provided

their identity is known and a receipt is signed for the bid, but only if the withdrawal is made

prior to the stated bid deadline. No proposal may be withdrawn for at least 90 days after

opening except the successful bidder whose prices shall remain firm for the entire contract

period.

10. EXECUTION OF CONTRACT

Each proposal is received with the understanding that an acceptance in writing by the

Township of the offer, to furnish any or all of the services and materials described, shall be

implemented by a written contract to be approved by the Township between the bidder, as the

independent contractor, and the Township. This contract shall bind the bidder to furnish and

deliver the services quoted, at the prices stated, and in accordance with the condition of said

accepted proposal. It is agreed that the successful bidder will not assign, transfer, convey, or

otherwise dispose of the contract or its right, title, or interest in or to the same, or any part

thereof, without previous consent of the Township and any sureties.

If a bidder does not execute a Contract acceptable to the Township within 10 days after being

notified of selection, the Township may give notice to the bidder of the Township’s intent to

select the next most qualified firm or call for new proposals, whichever the Township deems

most appropriate.

No contract with the Charter Township of West Bloomfield can be assigned, transferred, or

subcontracted without approval in writing from the Township.

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11. LIABILITY FOR COSTS

West Bloomfield Township

Lawn Cutting/Grounds Maintenance

Bid #: 02192026

The Township is not liable for any costs incurred by firms with regard to this RFP.

12. TAX EXEMPTION

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not

include such taxes in the proposal figure. The Township will furnish the successful bidder

with tax exemption certificates when requested.

13. INDEMNIFICATION AND HOLD HARMLESS

The selected bidder shall, at its own expense, protect, defend, indemnify and hold harmless

the Charter Township of West Bloomfield, its elected and appointed officials, employees and

volunteers and others working on behalf of the Charter Township of West Bloomfield,

against any and all claims, damages (including but not limited to direct, indirect, incidental,

consequential, special and punitive damages), costs, lawsuits and expenses including, but not

limited to, all costs from administrative proceedings, court costs, and actual and/or

reasonable attorney fees, that may incur as a result of any acts, omissions or negligence of the

selected bidder, its employees or agents or its subcontractors of sub-subcontractors, or any of

their officers, employees or agents which may arise out of the contract.

The Contractor’s indemnification responsibilities shall include the sum of damages, costs and

expenses which are in excess of the sum paid out on behalf of or reimbursed to West

Bloomfield Township or its elected and appointed officials, employees and volunteers, or by

the insurance coverage obtained and/or maintained by the selected firm pursuant to the

requirements of this RFP and the contract entered into.

14. INSURANCE REQUIREMENTS

The Contractor shall secure and maintain during the term of this contract insurance in the

types and amounts specified in Attachment A, from an insurance agency authorized to do

business in the State of Michigan, whose rating is satisfactory to the Township’s Risk

Management Advisor. The Contractor shall be required to provide a certificate of insurance

evidencing the required coverage prior to execution of the contract and the policies shall

include the additional insured language. See Attachment A.

A copy of your current insurance coverage should be attached to this bid.

15. IRAN LINKED BUSINESS

In accordance with Michigan Public Act 517 of 2012, the Iran Economic Sanctions Act,

MCL 129.311, et seq., effective date 4/1/13, all vendors must certify that they are not an

“Iran Linked Business” in order to submit a proposal. The act prohibits individuals who have

economic relations with Iran from submitting bids on RFP’s with the state or any other public

entities. The act also includes penalty provisions for submittal of false certifications. See

Attachment “B”.

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16. MATERIAL SAFETY DATA SHEETS

West Bloomfield Township

Lawn Cutting/Grounds Maintenance

Bid #: 02192026

Safety Data Sheets (SDS) (previously known as Material Safety Data Sheets (MSDS)) must

be supplied when chemicals are part of any order.

17. NON-COLLUSION

Bidder declares that the proposal is not made in connection with any other bidder submitting

a proposal for the same commodity or commodities, and that the proposal is bona fide and is

in all respects fair and without collusion or fraud.

18. FEDERAL, STATE, LOCAL LAWS

All bidders will comply with all Federal, State, and Local laws, ordinances, rules, and

regulations. Ignorance on the part of the bidder shall not, in any way, relieve the bidder from

responsibility for compliance with said laws and regulations, or any of the provisions of these

documents.

CONTRACT

1. CONTRACT PERIOD

The contract period shall be for one (1) year from the effective date, with two (2), one (1)

year renewal periods, at the Township’s option.

2. CANCELLATION OF CONTRACT

The Township reserves the right to cancel any Contract at any time upon thirty (30) days

prior written notice of its intent to terminate agreement. The selected firm shall provide the

Township at least ninety (90) days prior written notice of its intent to terminate any Contract.

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Commodity Codes

• NAICS 561730Landscaping Services

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