Project Information

Bid Title

Lawn Services

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 21, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

40021-ALEX270001

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
40021-ALEX270001	Lawn Services Original: 40021-ALEX270001	04/21/2026	05/19/2026 10:00:00 AM CT

Contact Information for Bid # 40021-ALEX270001

Department	+- Comm/Tech College - LTC/Region 6
Section	Purchsing
Dept Code	40021
Contact	Elizabeth Bynog
Address	P O Box 5698 Alexandria, LA 71307-5698
Phone	318-487-5524
Fax	318-487-5970
Email	ebynog@ltc.edu

Attachment Preview

INVITATION TO BID No.

ALEX 27001

FURNISH

LAWN SERVICES FOR CLTCC FACILITIES

ISSUING AGENCY:

Central Louisiana Technical Community College

516 Murray Street

Alexandria, LA 71301

Attention: Feleisha Wilson

CHIEF PROCUREMENT OFFICER:

Feleisha Wilson

Email: feleishawilson@cltcc.edu

Office: (318) 487-5443 extension 1148

CONTRACT COORDINATOR: Joseph Borne, Vice Chancellor of Finance & Administration

Email: josephborne@cltcc.edu

Office: (318) 487-5443 extension 1161

ITB RELEASE DATE:

MANDATORY ONSITE VISIT:

ONSITE VISIT DATE & TIMES:

April 21, 2026

May 4-8, 2026

See attached campus schedule

As scheduled per campus See attached campus schedule

DEADLINE FOR BIDS:

BID OPENING DATE:

BID OPENING TIME:

BID OPENING LOCATION:

3:00 p.m., Central Time, Monday, May 18, 2026

Tuesday, May 19, 2026

10:00 a.m. Central Time

Central Louisiana Technical Community College

Alexandria Campus

516 Murray Street

Alexandria, LA 71301

UNSIGNED OR LATE PROPOSALS WILL BE REJECTED

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DEFINITIONS & INSTRUCTIONS TO BIDDERS

PURPOSE

This Invitation to Bid (ITB) sets forth the requirements and specifications of Central Louisiana Technical Community College. The

contents of this ITB and the Bidder/Vendor/Contractor’s bid response shall become contractual obligations if a contract ensues. The bid

and any resulting contract shall be governed under the laws of the State of Louisiana.

Issuance of this Invitation to Bid does not ensure that CLTCC will make an award.

GOVERNING BID REGULATIONS

All bids shall be subject to the Louisiana Purchasing Rules and Regulations, and Louisiana Revised Statutes

39:1551-1738. In accordance with L.S.A.-R.S. 39:1594 purchases where the estimated cost is greater than $30,000 all solicitations

must be advertised on the State Purchasing website, http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp

http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp

BID RESPONSE FORM

All bids shall include the bid response forms provided in the ITB. The bid response form for signature must be properly signed in ink by

an officer of the bidding entity authorized to sign the bid. Bid prices MUST be either typewritten or printed in ink (no pencil). Any

alterations of the bid response form or foreign conditions attached thereto may cause rejection of the bid. The F.O.B. point shall be the

College unless specified otherwise in the solicitation.

CORRECTION OF MISTAKES

Any erasure, strike – through, correction or other change(s) in the bid MUST be initialed by the Bidder. Failure to do so may result in

rejection of the bid without further consideration.

NUMBER OF COPIES

THE ENTIRE ITB SHALL NOT BE REQUIRED TO BE RETURNED WITH THE BID RESPONSE. Bidders must submit one (1)

originally signed bid response form with any required information. The Bidder shall be responsible for duplicating and retaining any bid

forms and responses for personal record.

REJECTION OF BIDS

The College reserves the right to reject any and all bids, and to waive any informality. The right is reserved to award contracts separately,

grouped, or an all-or-none basis. Incomplete, illegible, partial or informal bids shall be rejected.

SEALED BID

The entire bid shall be sealed. All bids must be submitted in a sealed bid envelope with the bid number and opening date listed on the

envelope. The name and address of the Bidder MUST appear on the outside of the bid envelope. In the event the bid contains bulky

subject material, the special bid envelope or other form identifying the solicitation should be firmly affixed to the mailing envelope or

container.

BIDS BINDING

All formal bids shall be binding for a minimum of ninety (90) calendar days and shall not be withdrawn after the specified return date.

BID CONFIDENTIALITY

In accordance with the provisions of L.S.A-R.S. 44:1 all proposals shall become a matter of public record. Any information considered

confidential shall not be included in the proposal response. Except as otherwise permitted under the contract, the College will use at least

the same standard of care to maintain the confidentiality of the Proposer’s Confidential Information that it uses to maintain the

confidentiality of its own Confidential Information.

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BID DUE DATE

Bidders shall be responsible for the timely delivery of the bid by the ITB return deadline. Bids received after the specified time and date

will not be considered, whether delayed in the mail or for any other causes whatsoever.

Bid response may be withdrawn by the Bidder upon written or fax request PRIOR TO the designated time for return of bids. Withdrawal

notification must be by signature and received by the CLTCC Purchasing Department prior to the designated deadline for return of bids.

DELIVERY OF BIDS

Each bid response shall be time recorded by Purchasing Department personnel upon its delivery. The Bidder, or the Bidder’s agent, may

hand deliver the bid to the CLTCC Purchasing Department, or the Bidder may cause the bid to be delivered by an express carrier.

Responsibility for ensuring that a receipt of delivery for their proposal remains with the bidder. The Bidder may elect to mail the bid by

registered or certified mail return receipt requested.

The address for delivery of bids is: Central Louisiana Technical Community College

516 Murray Street

Alexandria, LA 71301

Attention : Feleisha Wilson

BIDDER INQUIRIES

No negotiations, decisions or actions shall be executed by any Bidder as a result of any oral discussion with any state employee. Only

those transactions which are in writing, signed by the Chief Procurement Officer in addendum form, shall be considered as valid.

Telephone inquiries are not allowed. Inquiries concerning the administrative requirements of the ITB shall be submitted in writing and

may be faxed to the Purchasing Department at 318-487-5977. Bidders may submit inquiries via email to the Chief Procurement Officer

at: feleishawilson@cltcc.edu. Bidders shall not construe any verbal conversations as binding.

Inquiries concerning the performance requirements of the ITB shall be submitted in writing and may be faxed to the Chief Procurement

Officer. Bidders may submit inquiries via email to the Chief Procurement Officer at: feleishawilson@cltcc.edu. Bidders shall not construe

any verbal conversations as binding.

Inquiries shall be received no later than the time and date designated herein. Answers to inquiries that change or substantially clarify the

ITB shall be issued in the form of addendum to all known to have received a complete set of documents, or to all in attendance at the

pre-bid meeting if inquiries are after that date.

AVAILABILITY OF FUNDS

Contract award shall be contingent upon the availability of funds to fulfill the requirements of the solicitation. The

College shall not be responsible for any costs incurred by any Bidder in the preparation of any bid response.

BID COST INCURRED

This solicitation does not commit the College to award a contract and the College shall not be responsible for any costs incurred by any

Bidder in the preparation of any bid.

QUALIFICATION OF BIDDER

The College reserves the right to make inquiries and investigations, as it deems necessary to determine the responsibility of any Bidder

to perform the services to bid. The Bidder shall provide all information and data for this purpose as the College may request. The

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unreasonable failure of any Bidder to promptly supply information in connection with an inquiry may be grounds for non-responsibility.

SPECIFICATIONS

Whenever specifications indicate a specific brand, make or manufacturer, such specifications are used to denote the quality standard of

product desired and DO NOT restrict the Bidder to the specific brand, make or manufacturer named. They are used only to set

forth and convey to the Bidder, the general style, type, character and quality of product desired. Equivalent products shall be acceptable

if requested by the Bidder no later than the bid inquiry deadline and written approval has been granted for the alternative(s) from the

Chief Procurement Officer prior to bid opening.

TAXES

The Bidder shall include in the bid price all federal, state and local taxes of all kinds applicable to the performance of the contract. The

College is currently exempt from State Sales and Use Tax and from city, parish and state sales and use taxes.

BID AWARD

The contract, if an award is made, will be awarded with reasonable promptness by written notice to the lowest responsible and responsive

Bidder whose bid meets the requirements and criteria set forth in the Invitation to Bid.

The lowest responsible and responsive Bidder will be determined by the BID PRICE TOTAL and any additives selected by the College

at time of bid award. The Bidder should be relatively competitive in relation to other Bidder prices for Additional Clean-up.

Bids may be awarded by individual campuses and not as one award. Chancellor of CLTCC or designee will determine how awards will

be handled.

BUILDING SQUARE FOOTAGE

Bidders shall be responsible for the measurement of the exact square footage of the building. The measurements stated herein are

approximate and Bidders shall be responsible for obtaining exact measurements if needed for calculating bid prices.

BID PRICES

The prices bid shall be firm to cover all labor, equipment, materials, cleaning supplies, services, supervision, bonds, insurance,

transportation and any other costs necessary to execute the designated janitorial housekeeping services in full conformity with the

Invitation to Bid. Prices shall include any applicable Federal, State, Parish, Municipal or other taxes AND delivery charges.

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STANDARD TERMS & CONDITIONS

ACCESS TO RECORDS

The CONTRACTOR agrees that the College and the Legislative Auditor of the State of Louisiana shall have access to, and the right to

audit and examine, any pertinent books, documents, papers, and records of the CONTRACTOR related to this solicitation and any

resulting contract.

ACCIDENTS

The CONTRACTOR agrees that in the event of any accident of any kind and degree, the CONTRACTOR will immediately notify the

College’s Campus Dean or designee at the specific site of the accident and thereafter furnish a full written report of such accident.

ASSIGNMENT

The contract, or any portion thereof or any interest therein, shall not be assigned, transferred, conveyed, sublet or disposed of without the

previous consent, in writing, of the College. Any attempted assignment under the contract shall be void and shall have no effect.

CONTRACT AGREEMENT

The Contract, and any properly executed amendment thereto, the Invitation to Bid, the CONTRACTOR’S bid response and the

CONTRACTOR’S performance guarantees shall constitute the entire agreement between the parties and shall supersede all prior oral or

written agreements or understandings.

The College and CONTRACTOR shall execute contract for a period not exceeding thirty six (36) months, in the form prescribed herein

by the College, no later than the expiration period for furnishing verification of insurance coverage.

The Contract shall not be modified, altered, or changed except by mutual agreement amended in writing by the authorized representative

of each party to the Contract.

CONTRACT EXTENSION

Based upon the mutual agreement of the successful Bidder and Central Louisiana Technical Community College, this contract may be

extended for two (2) additional twelve (12) month periods at the same prices, terms and conditions.

The full term of the contract including the possible two (2) extensions shall not exceed a period of sixty (60) months in total.

CONTRACT CANCELLATION

Central Louisiana Technical Community College has the right to cancel any contract, in accordance with Purchasing Rules and

Regulations, for cause, including but not limited to, the following: (1) Failure to deliver within the time specified in the contract; (2)

Failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; (3)

Misrepresentation by the contractor; (4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the state;

(5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract. First

instance of failure to provide contractual components will result in a letter of notification to contractor with five (5) days in which to

comply. Second offense will result in immediate termination of contract. The College may terminate the contract at its convenience upon

thirty (30) calendar days written notice at any time during the term of the contract. Any contract cancellation shall be served by registered

or certified mail.

The CONTRACTOR may terminate the contract at its convenience upon sixty (60) calendar days written notice prior to the end of an

academic semester. Any contract cancellation shall be served by registered or certified mail.

In the event of a possible termination for cause, if either party breaches any terms or conditions of the contract, the aggrieved party shall

give the other party at least ten (10) calendar days written notification of the alleged breach. The aggrieved party shall set forth the alleged

breach and demand compliance with the contract. Unless within thirty (30) calendar days after receiving such notice, the notified party

has not contested such alleged breach or such breach has ceased or the notified party has made arrangements to correct the alleged breach,

then the aggrieved party may terminate the contract, without prejudice to any right or remedy the aggrieved party may have, by giving

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Commodity Codes

• NAICS 561730Landscaping Services

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