Project Information

Bid Title

Grounds Maintenance & Snow/Ice Removal

Issuing Agency

WSU Campus of Applied Sciences and Technology

Location

Kansas

Published Date

Nov 19, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-03

Original Source

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Bid Documents

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Project Description

Open Date	Close Date	RFP Number	Description	Department	Attachments and/or Amendments
11/20/25	12/12/25	2026-03	Grounds Maintenance & Snow/Ice Removal	Physical Plant	Attachment 1 Attachment 2 Attachment 3 Attachment 4

Attachment Preview

RFP# 2026-03

Page |1

Request for Proposal/Quote

“Notice to Proposers”

Grounds Maintenance & Snow/Ice Removal

RFP Number:

Date Posted:

Closing Date:

Email Address:

Website:

RFP 2026-03

11/20/2025

12/12/2025

purchasing@wsutech.edu

https://wsutech.edu/purchasing/

Project Name:

Grounds Maintenance & snow/ice removal for NCAT & City Center campuses

Purpose of Purchase: To provide grounds maintenance & snow/ice removal for NCAT & City Center

campuses

Agency:

Guarantee:

Scope Summary:

WSU Campus of Applied Sciences and Technology (WSU Tech)

4004 North Webb Road, Gateway Bldg., Wichita, KS 67226

No Monetary Guarantee Required

WSU Tech is seeking proposals to furnish all materials, equipment, parts and labor for

grounds maintenance to include snow/ice removal at WSU Tech’s NCAT & City Center

campus locations.

READ THIS REQUEST CAREFULLY

From this point forward, all Contractors and Vendors shall be referred to as “Contractor”. Failure to abide by all the

conditions of this Request may result in the rejection of your proposal/quote. Inquiries about this Request should

indicate the RFP number and title and be directed to the Purchasing Coordinator via email address above.

This notice to Contractors is intended to be used in conjunction with the Request for Proposal and all terms and

conditions.

Solicitation Reference Number: The above number has been assigned to this Solicitation and MUST be shown on all

correspondence or other documents associated with this Solicitation and MUST be referred to in all verbal

communications. All inquiries, written or verbal, shall be directed to the Purchasing Coordinator via email address

above.

RFP# 2026-03

Page |2

Failure to notify the Purchasing Coordinator of any conflicts or ambiguities in this Solicitation for Proposal may result in

items being resolved in the best interest of WSU Tech. Any modification to this Request shall be made in writing by

addendum and mailed to all bidders who received the original request. Only written communications are binding.

Sales Tax Determination: This Project has been determined by the Kansas Department of Revenue to be exempt from

Kansas Sales Tax(es). The cost of said tax must be EXCLUDED FROM all Proposals and Contract prices. Sales tax includes

all applicable state, county and city sales tax. If needed, WSU Tech will provide the Contractor with a tax exemption

number for their use.

Contact: All communications and for technical information regarding the RFP specified in this solicitation and to arrange

for a site visit, contact:

purchasing@wsutech.edu

Any correspondence by potential bidders, with WSU Tech, must be documented in writing and submitted to the

Purchasing Coordinator, to be considered for any possible addenda, and/or in the evaluation of the proposal/quote.

Any change in specifications shall be documented by the Purchasing Coordinator and will be issued by written

addendum.

This Request for Proposal (RFP) does not obligate WSU Tech to award a contract or complete the proposed project and

each reserves the right to cancel this RFP if it is in its best interest. Proposals must be clear and concise. Proposals that

are difficult to follow or that do not conform to the RFP format or binding specifications may be rejected. Responding

Vendors must include the required information called for in this RFP. WSU Tech reserves the right to reject a proposal if

required information is not provided or is not organized as directed.

WSU Tech also reserves the right to waive minor informalities and reserves the right to:

1. Reject any and all proposals received in response to this RFP.

2. Select a proposal for contract negotiation other than the one with the lowest cost.

3. Negotiate any aspect of the proposal with any Vendor.

4. Terminate negotiations and select the next most responsive Vendor for contract negotiations.

5. Terminate negotiations and prepare and release a new RFP.

6. Terminate negotiations and take such action as deemed appropriate.

Any decision to cancel or reject any and all proposals is in WSU Tech’s sole discretion. WSU Tech also reserves the right

to change the evaluation criteria or any other provision in this RFP by posting notice of the change(s) on the Purchasing

section of WSU Tech’s webpage. Vendors should check the site daily for updates (e.g. amendments, responses to

questions) and are expected to review information on the site carefully before submitting a final proposal. Such changes

or updates above constitutes written notice to each Vendor.

Proposal Content and Specifications

RFP# 2026-03

Page |3

Please see attachments for specific information regarding maintenance and snow/ice

removal at each location.

A site visit for the NCAT campus at 4004 N Webb Road will be held on Wednesday

December 3, 2025 at 10:00 a.m. Please meet in the lobby of the Gateway Building (2 story

building closest to Webb Road). City Center campus will be reviewed at that time.

RFP# 2026-03

Page |4

Duration of Offer

All proposal responses must indicate they are valid for a minimum of one hundred eighty (180) calendar days

from the date of the proposal closing unless extended by mutual written agreement of both parties. Prices

and terms of the proposal as stated must be valid for the length of the resulting contract.

RFP Terms and Conditions

This RFP includes and incorporates the Contract Provisions form. Contractors should be aware that these

terms and conditions in preparing responses to this RFP. Much of the language reflected in any resulting

contract with WSU Tech is required by statute. If you take exception to any of the language in the terms and

conditions, you must indicate those exceptions in your response to the RFP; certain exceptions may result in

your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your

response to the RFP will be available for discussion or negotiation.

Proposal / Delivery Form

Lump Sum Contract Proposal for: $ _________________________ DATE: ________________

Proposer: ________________________________

ADDRESS: __________________________________________

Base Bid: In compliance with the Instructions to Proposers and subject to all conditions thereof, the

undersigned hereby proposes to furnish all material and equipment and to perform all labor for and incidental

to the entire Work for the Project, all in accordance with the Drawings, Specifications and Contract

Documents.

WSU TECH IS TAX EXEMPT BY STATE STATUTE. THE SUCCESSFUL CCONTRACTOR WILL BE RESPONSIBLE FOR

ANY AND ALL STATE AND LOCAL TAXES AND WILL NOT PASS SUCH ONTO WSU TECH.

Proposed Timeline of Project

RFP# 2026-03

Page |5

The undersigned agrees to complete all Work within agreed upon date of written Notice to Proceed.

Liquidated damages may be assessed at the rate of $100 per day if the Contractor exceeds the contracted number of

days for completion.

Proposed Timeline for project completion:

Subcontractors:

The undersigned proposes to use the following Subcontractors for this Project if applicable:

Mechanical Work: ______________________________________________________________

Electrical Work: ______________________________________________________________

Other:

_______________________________________________________________

References:

1)

2)

3)

Commodity Codes

• NAICS 561730Landscaping Services

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