Project Information

Bid Title

Invitation for Bids for Lawn Care Services

Issuing Agency

City of Bismarck

Location

North Dakota

Published Date

Feb 24, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Invitation for Bids for Lawn Care Services
Category:	Public Works
Status:	Open

Description: The City of Bismarck is requesting bids for Lawn Care Service for the mowing and cleanup for sites in the city limits of Bismarck ND.  The City of Bismarck Public Works Service Operations is requesting Bids for lawn care services, for a one (1) year agreement with automatic renewal of two (2) additional one-year terms (total of up to 3 years) with the City.  Bids will be received in the offices of the City Administrator until 3:00 PM CT. on Monday, March 16, 2026.  Bids will be publicly opened and reviewed at 4:00 PM CT on Monday, March 16, 2026. The award will be made on the lowest overall bid.  The successful bidder must furnish copies of insurance certificates for such coverage upon signing the contract.  Insurance companies listed must be licensed in the State of North Dakota.  The City of Bismarck shall be named as an additional insured with a Waiver of Subrogation written or checked on the policy. Limits of the policy: Commercial General Liability: $2,000,000 each occurrence and Automobile Liability: $2,000,000 each occurrence and $500,000 per person. The right is reserved to hold all Bids for a period of forty-five (45) days, to reject any and all Bids, to waive technicalities or to accept such as may be determined to be in the best interest of the City of Bismarck. Invitation for Bids R & S Lawn Care Services (PDF) Publication Date/Time: 2/24/2026 5:20 PM Publication Information: Ads published in the Bismarck Tribune on 2/25, 3/4 Closing Date/Time: 3/16/2026 3:00 PM Submittal Information: Office of City Administrator, 221 N 5th St (4th Floor), PO Box 5503, Bismarck ND 58506-5503 Bid Opening Information: 4:00 PM CT on 3/16/2026 Pre-bid Meeting: 1:00 PM CT on Mon 3/9/2026 Contact Person: Chad Schiermeister, 701-355-1700, Option 3 Download Available: Yes - Download from Website Business Hours: 8:00 AM - 5:00 PM CT MON-FRI Special Requirements: Bids must be submitted on forms furnished by the City of Bismarck and in accordance with description of work therein contained. Specifications may be obtained by downloading from the City of Bismarck Website and may be an be furnished from the Bismarck Public Works Department by contacting Gale Nicholson at pwservice@bismarcknd.gov, or 701-355-1700, option 3. Related Documents: 2026 IFB RS Lawn Care_3.16.2026 (PDF)

Attachment Preview

2026

INVITATION FOR BIDS

LAWN CARE SERVICES

ROADS & STREETS DIVISION

PRE-BID MEETING

1:00 PM CT, MONDAY, MARCH 9, 2026

PUBLIC WORKS DEPARTMENT

LARGE MEETING ROOM – LANDFILL EAST

601 SOUTH 26TH STREET

BISMARCK ND 58504

BIDS RECEIVED BY 3:00 PM CT

BIDS OPENED AT 4:00 PM CT

MONDAY, MARCH 16, 2026

OFFICE OF THE CITY ADMINISTRATOR

221 N 5TH STREET, 4TH FLOOR

PO BOX 5503

BISMARCK, ND 58506-5503

PUBLIC WORKS SERVICE OPERATIONS

601 South 26th Street

PO BOX 5503

BISMARCK, ND 58506-5503

(701) 355-1700, OPTION 3

1

ADVERTISEMENT

The City of Bismarck is requesting bids for Lawn Care Service for the mowing and cleanup for sites in the

city limits of Bismarck ND. The City of Bismarck Public Works Service Operations is requesting Bids for

lawn care services, for a one (1) year agreement with automatic renewal of two (2) additional one-year

terms (total of up to 3 years) with the City. Bids will be received in the offices of the City Administrator until

3:00 PM CT. on Monday, March 16, 2026. Bids will be publicly opened and reviewed at 4:00 PM CT on

Monday, March 16, 2026.

Bids must be submitted on forms furnished by the City of Bismarck and in accordance with description of

work therein contained. Specifications may be obtained by downloading from the City of Bismarck Website

and may be an be furnished from the Bismarck Public Works Department by contacting Gale Nicholson at

pwservice@bismarcknd.gov, or 701-355-1700, option 3.

The Bids must be mailed to the City Administrator (PO Box 5503, Bismarck ND 58506-5503) or otherwise

deposited with the City Administrator (221 North Fifth Street, 4th Floor, Bismarck ND 58501) and shall be

sealed and endorsed “Bids for Lawn Care Services”.

The award will be made on the lowest overall bid. The successful bidder must furnish copies of insurance

certificates for such coverage upon signing the contract. Insurance companies listed must be licensed in

the State of North Dakota. The City of Bismarck shall be named as an additional insured with a Waiver of

Subrogation written or checked on the policy. Limits of the policy: Commercial General Liability: $2,000,000

each occurrence and Automobile Liability: $2,000,000 each occurrence and $500,000 per person.

The right is reserved to hold all Bids for a period of forty-five (45) days, to reject any and all Bids, to waive

technicalities or to accept such as may be determined to be in the best interest of the City of Bismarck.

2

GENERAL SPECIFICATIONS

SUMMARY OF WORK

Lawn Mowing services for 2026 include mowing and cleanup (as requested) as specified. There are nine

(9) sites designated on associated maps. Work is defined by task and by site.

BIDDING REQUIREMENTS

1. Each bidder is required to bid on all sites and tasks within. Bid price is per event. The City reserves

the right to waive any and all formalities and accept or reject any or all bids.

2. Bids will be awarded based on the lowest overall bid. Bid prices will remain in effect for the duration

of the agreement. The City reserves the right to reject any or all bids, to waive technicalities or

to accept such as may be determined to be in the best interest of the City of Bismarck.

3. Due to timing and funding, additional areas could be added or removed. The term of the agreement

shall be for one (1) year and shall automatically renew for two (2) additional one-year periods unless

either party shall have cancelled the agreement by giving the other party 30 days’ written notice of

cancellation.

BID ITEMS

See Description of Work and Contract Reporting for detailed information and requirements.

1. MOWING: Mowing and trimming required. Removal of clippings as described per Site. Frequency

is either once Weekly (W) or Upon Request (R) and is site specific.

2. CLEANUP: Upon Request (R)

ADMINISTRATIVE REQUIREMENTS

1. Contract: The successful bidder(s) shall enter into an agreement with the City subject to the

following conditions:

A. The successful bidder(s) shall furnish a signed agreement with appropriate certificates of

insurance evidencing liability and property damage coverage affected and to be maintained for

the term of this Agreement. The agreement must be signed by the person with delegation of

authority and may be asked for documentation of that status. The Contractor must provide a

Certificate of Workers Compensation Coverage, as warranted. The Contractor must provide

a certificate of liability insurance and automobile insurance, prior to starting work, covering all

activities within the scope of the contract performed by the Contractor.

B. Insurance. The City shall be named as an additional insured with waiver of subrogation

written or marked on the policy (general & auto liability) for the duration of this contract.

Insurance companies listed must be licensed in the State of North Dakota. The City shall be

immediately notified of any cancellation or cessation of insurance coverage. Contractor shall

provide a certificate of insurance upon signing this contract.

• Contractor's License

• Certificate of Workers Compensation Coverage – State: Statutory

• Certificate of Insurance: Commercial General Liability & Automobile Liability

Coverage Amounts:

o Commercial General Liability: Each Occurrence $2,000,000

o Automobile Liability: Each Occurrence $2,000,000 and Per Person $500,000

3

C. The Contractor is solely responsible for all supervision of the work including choices of method

and materials, personnel, and subcontractors insofar that these items are in conformance with

the provisions issued by the City. The City shall have no responsibility with regard to these

matters. The Contractor shall coordinate the work activities to minimize disruptions to the

public.

2. Agreement: The term of the agreement with the successful bidder(s) shall be a one (1) year

agreement with automatic renewal of two (2) additional one-year terms (total of up to 3 years) with

the City of Bismarck and commence on bid award date and terminate December 31, 2028.

Insurance certificate shall be provided for each subsequent year in advance of start of contract.

3. Termination: If the City deems work by the Contractor unsatisfactory, a written notice will be sent

to the Contractor advising of the deficiency. If corrective action is not taken within 48 hours of the

date of notice, the City will terminate the service agreement immediately by written notice. In the

event of termination, the City reserves the right to seek additional or other assistance as necessary.

4. Damages: Any damages to City facilities, including but not limited to curbs, pavements, structures,

fences, trees and/or hardscapes caused by the Contractor during the performance shall be repaired

or replaced at the Contractor’s expense. If the Contractor fails to make repairs or replacement in a

timely manner, the City may have repairs and/or replacements made and deduct the cost of repairs

and/or replacements from payment made to the Contractor.

DESCRIPTION OF WORK

1. MOWING (Weekly an/or As Requested)

A. Tasks:

1) Lawn turf shall be cut to a length between 3 and 4 inches. Spring (prior to May 15th) and

Fall (after October 1st) height shall be 2 to 3.

2) All trash and debris shall be picked up prior to mowing.

3) Trimming around buildings, structures, trees, etc. must be done with each mowing. The cost

of trimming is included in the mowing price.

4) Contractor is responsible to ensure that grass clippings are not blown or raked into the

street or sidewalk or paved areas.

5) If a site is not mowed for ten (10) days or more for any reason, clippings must be

bagged and removed instead of mulched, unless otherwise directed by City of

Bismarck staff.

6) Wheel tracks are to be avoided by alternating mowing direction with each mowing.

B. Schedule:

1) Mowing of sites will be performed weekly or upon request. Bid Schedule defines

requirements for each site.

2) City of Bismarck staff will notify when start of season is to commence.

3) Requests for mowing shall be fulfilled within five workdays of the request.

4) As much as possible, all work at a site shall be completed on the same workday.

5) The noise ordinance for residential-zoned areas is in affect from 11:00 p.m. to 7:00 a.m.

4

2. CLEANUP (As Requested)

A. Tasks:

1) Lawn turf sites shall be power raked. Equipment to be used shall be inspected by

representative of the City prior to commencing with this work.

2) All debris, trash, leaves, branches, and dead grass must be removed, including

sweeping of sidewalks and other paved areas. This is a spring event and as

requested per site if listed.

3) Clean up in and around all trees, shrubs, hardscapes, mulch areas, and planting

beds.

B. Schedule:

1) Initial clean-up (if requested) shall be completed prior to May 15th of each contract

year (weather permitting) as requested.

2) Work schedule shall be coordinated in advance with City of Bismarck staff. Work

shall be done within five (5) days of agreed schedule.

CONTRACT REPORTING

1. Lawn Mowing Work Report form provided by the City of Bismarck shall be completed for

each work event and submitted on Monday of each week for the prior week.

A. The intention of the work report form is for the City to verify that the work actually

performed meets these work requirements.

B. The completed Lawn Mowing Work Report must be provided via email or delivered to

the City contact noted on each site where work is performed.

2. A work schedule shall be provided to the City prior to May 1st of each contract year showing

which days of the week each site is to be serviced.

5

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.