Project Information

Bid Title

Emergency Backup Generator Project RFQ Engineering Services

Issuing Agency

Snyder city

Location

Texas

Published Date

Feb 19, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Emergency Backup Generator Project RFQ Engineering Services
Category:	Bids & RFPs
Status:	Open

Publication Date/Time: 2/19/2026 2:00 PM Publication Information: The Snyder News Closing Date/Time: 3/5/2026 4:00 PM Submittal Information: Sealed RFQ Bid Opening Information: Snyder City Hall Business Hours: Mon-Fri, 8 am to 5 pm Fax Number: 325-866-1250 Related Documents: Engineering RFQ Solicitation

Attachment Preview

City of Snyder, Texas

Emergency Backup Generator Project

Request for Qualifications

Engineering Services

1.0 REQUEST FOR QUALIFICATIONS

1.1 General Information

The City of Snyder, Texas (City) requests the submission of Statements of Qualifications (SOQ) with

respect to grant funding through the Texas Division of Emergency Management (TDEM) in conjunction

with the Federal Emergency Management Agency (FEMA) to provide for planning, permitting,

environmental, design, and construction management phase and other services as necessary associated with

the design and construction of the emergency backup generator project. This Request for Qualifications

(RFQ) solicits information that will enable the City to determine the highest qualified Engineering Firm

that may provide professional engineering services for the planning, design and construction management

of a project, or projects that may be funded through the TDEM and/or FEMA.

1.2 Intent

The intent of the City is to hire an Engineering Firm to provide planning, design, and construction

management phase engineering services via a two-step procurement process. The City will first select the

most highly qualified provider on the basis of demonstrated competence and qualifications in step one and

then attempt to negotiate with that provider a contract at a fair and reasonable price, in step two. If unable

to negotiate a mutually acceptable contract, the City will terminate negotiations with the highest qualified

Engineering Firm and begin negotiating with the next highest qualified candidate. If necessary, the City

will repeat these steps until an acceptable contract is obtained. Complete procedures for procuring the

Engineering Services are presented in Section 2.0 of this RFQ.

The City reserves the right to reject any or all qualification statements received in response to this public

notice. The City reserves the right to shortlist respondents and base final selection rankings on personal

interviews. The City reserves the right to conduct new project planning, design, and construction

management phase engineering services selection procedures for this or future projects.

1.3 Standards

The selection of a service provider and award of a contract may be contingent upon the funding and

approval through the TDEM.

This RFQ is issued in accordance with Section 2254 of the Texas Government Code (Professional Services

Act) and Title 2 Code of Federal Regulations, Part 200 (Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards).

State and Federal requirements are applicable to this Project, including requirements regarding

procurement, cost and pricing data, solicitation of Minority and Women’s Business Enterprises (MWBE)

and Equal Employment Opportunity (EEO). It is the respondent’s responsibility to make a good faith effort

in offering fair opportunity for participation in this project. Documentation of applicable efforts may be

required.

Small, Minority, and Women Business Enterprises (SMWBE) are encouraged to submit qualification

statements for consideration as are Small Business in a Rural Area (SBRA).

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1.4 Project Schedule and Submittal Deadline

The project planning, permitting, environmental, design and construction management phase services and

additional services contract is anticipated to be awarded January 2025. The contract may be extended at the

mutual agreement of the parties, or whatever greater period allowed by the TDEM during which the contract

is in effect.

The SOQ Package (see Section 2.2) must be submitted to the City by 4:00 P.M. local time on March

5, 2026. See Section 2.3 for mailing or delivery instructions.

1.5 Project Description

The proposed various future projects for the period of service may include, at the City’s determination

and schedule, the following:

1.5.1 Provide planning, permitting, environmental, design and construction management phase services

and other additional services associated with design and construction of the TDEM Emergency

Backup Generator Project

1.6 Public Record

All data and information submitted by the Engineering Firm in response to this RFQ shall become public

information, as provided by the Texas Open Records Act, Texas Government Code Sections 552.001 –

552.026. The City does not assume responsibility for asserting legal arguments for confidentiality on

behalf of the Engineering Firm.

1.7 Cost of Preparing Statement of Qualifications Package

Costs for preparing the SOQ Package and any subsequent materials or presentations shall be solely the

responsibility of the prospective Engineering Firm.

1.8 Scope of Services

The Selected Engineering Firm shall provide timely and professional planning documents, geotechnical

investigations, design surveys, construction plans and technical specifications and contract documents,

construction staking, operations and maintenance manuals and other specific services as discussed below.

It is the intent of this RFQ that a consistent quality of services is provided for all the Project’s components.

The scope of Planning, Design, and Construction Management Phase Engineering Services is expected to

include:

1.8.1 Attending preliminary conferences with the City, TDEM personnel and other interested parties

regarding the Project. Assist in the preparation or review of environmental assessments and impact

statements; review and evaluation of the effects on the design requirements for the Project of any

such statements and documents prepared by others; and assistance in obtaining approvals of

authorities having jurisdiction over the anticipated environmental impact of the Project.

1.8.2 Prepare a Preliminary Engineering Feasibility report, which shall, as appropriate, contain schematic

layouts, sketches, and conceptual design criteria with appropriate exhibits to indicate the agreed-to

requirements, considerations involved, and those alternate solutions available to the City, which the

Engineer recommends.

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1.8.3 Determine the necessity for acquisition of any additional real property/easements/right-of-way for

the City’s potential Project(s) and, if applicable, furnish all necessary information such as name and

address of property owners, legal descriptions of parcels to be acquired and map of entire tracts with

designation of part to be acquired to the City. Prepare property surveys, detailed descriptions of

sites, maps, or drawings as required assist in negotiating for land and easement rights. The Engineer

will coordinate preparation of an appraisal by a qualified appraiser to be paid for by the City, of the

value of real property needed for the necessary facilities and determine the availability of title,

easements, and rights-of-way needed to implement the project. The Engineer will assist the City to

obtain all necessary right-of-way and easements on behalf of the City pursuant to federal

requirements acceptable to public funding agencies.

1.8.4 Furnish and submit, on behalf of the City, the engineering data necessary for applications for routine

permits by local, state, and federal authorities (as distinguished from detailed applications and

supporting documents for government grants-in aid, or for planning advances). The Engineer will

also prepare and submit, on behalf of the City, the engineering data and other information as required

by the Texas Commission on Environmental Quality (TCEQ) for Texas Pollution Discharge

Elimination (TPDES), including discharge permits and Storm Water Pollution Prevention Plans

(SWP3) as required.

1.8.5 Provide field surveys to collect information required for planning and design and complete related

office computations and drafting.

1.8.6 Perform geotechnical investigations such as auger borings core borings, soil tests, or other

subsurface explorations and laboratory testing and inspecting of samples or materials relevant to

design.

1.8.7 Prepare detailed construction plans, specifications and contract documents for the construction

authorized by the City in accordance with all State and Federal requirements.

1.8.8 Prepare estimates for probable construction cost of the authorized construction.

1.8.9 Furnish the City with copies of approved contract documents including notices to bidders and

proposal forms.

1.8.10 Assist the City in the advertisement of the project for Bids.

1.8.11 Attending the bid opening and tabulate the bid proposal, analyze the responsiveness of the bidder(s),

and make recommendations for awarding contract(s) for construction to the lowest responsive

bidder(s).

1.8.12 Prepare and coordinate approval of formal Contract Documents and coordinate issuance of Notice

to Proceed from the TDEM.

1.8.13 Provide field surveys and office computations for construction control staking, including the staking

of benchmarks and horizontal control references for the contractor to stake out of work.

1.8.14 Consult and advise the City during construction; issue all instructions to the contractor requested by

the City and prepare and issue routine change orders with the City’s approval. Prepare alternate

designs or non-routine contract change orders that are necessary due to no fault of the Engineer and

upon approval of the City and TDEM.

1.8.15 Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material

and equipment and other data which the contractor submits. The Engineer will review and approve

for conformance with the design concept, all shop drawings and other submittals as required by the

Contract Documents to be furnished by contractors.

1.8.16 Obtain and review monthly and final estimates for payments to contractors and furnish any

recommended payments to contractors or suppliers to the City and assemble written guarantees

which may be required by the Contract Documents.

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1.8.17 Attend monthly meetings with the City and TDEM during construction.

1.8.18 Prepare an operation and maintenance manual that meets applicable TDEM guidelines for

submission to the City before construction of the project is 90% complete.

1.8.19 Conduct, in the company of City, a final inspection of the project for compliance with the Contract

Documents and submit recommendations concerning the project status of the City’s final payment

to the contractor. Prior to submission of recommendation for final payment on each contract, the

Engineer will submit a certificate of substantial completion of work done under that contract to the

City, TDEM and others as required.

1.8.20 Revise the Contract Drawings (unless redrawing is required) from as-built drawings submitted by

the contractor, to show the work as constructed. The Engineer will provide the City with one set of

reproducible records (as-built) drawings and two sets of prints. Such drawings will be based on the

resident project inspector’s construction data and the construction records provided by the contractor

during the construction.

1.8.21 Coordinate approval and issuance of Certificate of Acceptance (COA) from TDEM and others as

required.

1.8.22 Conduct, within one month of its expiration, in the company of the City, a warranty inspection of

the project for compliance with the Contract Documents and submit recommendations concerning

project warranty issues to the City, TDEM and others as required.

1.8.23 The Engineer shall review the first year’s operation of the Project and revise the operations and

maintenance manual for the Project as necessary to accommodate actual operational requirements

and expenses. Eleven months after initiation of the Project’s operation, the Engineer shall advise the

City in writing whether the Project meets the project performance standards.

1.8.24 The Engineer shall assist in training operating personnel and coordinate the preparation of curricula

and training materials for operating personnel.

2.0 INSTRUCTIONS AND PROCEDURES

2.1 Prohibition

Do not submit pricing information. If pricing information is submitted, the response to the RFQ will not

be considered.

2.2 SOQ Package Preparation

The Qualification Package will include the following four (4) components and shall be numbered as

shown:

2.2.1 One Page Transmittal Letter. The letter shall provide the names, title, address (physical and mailing)

and telephone number of the official contact.

2.2.2 Statement Concerning Insurance. Confirmation that the Engineering Firm will provide general

liability insurance, worker’s compensation, and professional liability insurance for the project within

10 calendar days of any Notice of Award.

2.2.3 Statement Concerning Conflict of Interests. Those interests of the Engineering Firm that would

impede with or interfere in the carrying out of the duties and responsibilities of the position of Project

Design Engineer are deemed conflicting. Utilize the attached Conflict of Interest Statement form.

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2.2.4 Qualifications Statement. Use the format in Section 3.0, Statement of Qualifications – Format. No

material shall be incorporated by reference only, nor should brochures, photos, or additional data be

submitted. Any such material will not be considered in the evaluation process. The entire

Qualification Package shall stand alone and include full responses to all RFQ instructions. The

Qualification Statement must not exceed 20 pages of 8½̎ by 11̎ paper.

Note: If the Engineering Firm is a Joint Venture firm, then documentation of its incorporation may be

requested.

2.3 Submitting the SOQ Package

The Engineering Firm shall submit one (1) copy of the Statement of Qualifications Package. Packages may

be delivered by courier or mail. No faxes will be accepted. The Qualifications Statement Package should

be in sealed envelopes which are clearly labeled and addressed as follows:

The RFQ is available from the City upon request or by picking up a copy at the address below during

regular business hours. One (1) copy of the SOQ Package should be submitted by 4:00 P.M. (Local

Time), March 5, 2026, in a sealed envelope to the following address and clearly labeled accordingly:

CONFIDENTIAL: STATEMENT OF QUALIFICATIONS ENCLOSED

ENGINEERING SERVICES

ATTENTION: ELI TORRES, CITY MANAGER

CITY OF SNYDER

1925 24th STREET

SNYDER, TX 79549

The City does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability

in employment or provision of services, programs, or activities. Small Minority and Women’s Business

Enterprises are encouraged to submit SOQs. The City is an Equal Opportunity Employer. For additional

information or to receive the RFQ, please contact Eli Torres at (325) 573-4957 or etorres@snydertx.gov.

Regardless of submission method, the submission deadline for SOQ’s is no later than 4:00 P.M. local time,

March 5, 2026. The City may not review packages submitted in any other format. Late proposals will not

be accepted for review under any circumstances.

2.4 Evaluation Factors and Relative Importance

The following factors, in order of relative importance, will be used in identifying the highest qualified

Engineering Firm:

2.4.1 Professional qualifications of the individual(s) (including subcontracted personnel) who will

perform the work.

Criteria

Points

Experience

45

Capacity to perform

45

Familiarity with the City and TDEM

10

2.5 Inquiries

If any Engineering Firms have any questions or need any additional information to clarify the intent of this

RFQ, submit questions or requests in writing as discussed in Section 2.6. The City will collect these

questions and respond to all the RFQ Package holders in writing prior to evaluation.

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Commodity Codes

• NAICS 541330Engineering Services

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