Project Information

Bid Title

RFP 2026-065 Enterprise Generative AI Services

Issuing Agency

University of Maine

Location

Maine

Published Date

Mar 28, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-065

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

bid #	due date	due time	commodity	attachments	addenda
2026-065	31-Mar-2026	11:59 pm	RFP 2026-065 Enterprise Generative AI Services	RFP 2026-065 Appendix C: Cost Template RFP 2026-065 Appendix D: Master Agreement RFP 2026-065 Appendix H: Solution Requirements RFP 2026-065 Submission Form Package	RFP 2026-065 Addendum 1 RFP 2026-065 Addendum 2

Attachment Preview

Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

Enterprise Generative AI Services

RFP #2026-065

Issued Date: February 25, 2026

Response Deadline Date/Time: March 27, 2026, 11:59 p.m. EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – RC: Enterprise Generative AI Service - RFP#2026-065

Response Contact Information:

Email: UMSResponses@maine.edu

Request for Proposal (IT) – Enterprise Generative AI Services

Dated: February 25, 2026

Contents

1.0 INTRODUCTION...................................................................................................................... 3

1.1 Definitions, Background, Purpose and Specifications............................................... 3

1.2 General Information........................................................................................................... 7

1.3 General Submission Provisions ................................................................................... 11

2.0 EVALUATION AND AWARD PROCESS ........................................................................... 13

2.1 Evaluation Criteria ........................................................................................................... 13

2.2 Award ................................................................................................................................. 15

2.3 Tie Bids .............................................................................................................................. 15

2.4 Negotiations...................................................................................................................... 15

2.5 Award Protest ................................................................................................................... 15

3.0 RESPONSE FORMAT REQUIREMENTS........................................................................... 16

3.1 General Format Instructions.......................................................................................... 16

3.2 Response Format Instructions...................................................................................... 16

OVERVIEW

The RFP is comprised of the following documents, you will need to review all of them to have a good

understanding of the expectations.

• 03 - 2026-065-RFP-IT-RFP – This is the Request for Proposal which provides the instructions,

scoring, and timeline.

• 03a - 2026-065-RFP-IT-RFPSubmissionFormPackage – This is the document you will use to

provide a response to the RFP. Refer to page 2 to see the appendices and a short description of

each of them.

• 04 - 2026-065-RFP-IT- AppendixC-CostTemplate – Appendix C is the excel spreadsheet to

provide the details of the cost response. Instructions are detailed in Submission Form Package,

Section 2, Appendix C.

• 05 - 2026-065-RFP-IT-AppendixH-SolutionRequirementsMatrix – Appendix H is the list of

requirements. Instructions are detailed in the Submission Form Package, Appendix H.

• 06 - 2026-065-RFP-IT-Appendix D-Agreement – Appendix D provides the Master Agreement

language including Rider C which outlines the data security and safeguard standards.

University of Maine System RFP

Rev. 08/16/2023

Page 2 of 17

Request for Proposal (IT) – Enterprise Generative AI Services

Dated: February 25, 2026

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1

Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

Campus thumbnails

University of Maine at Augusta

Founded in 1965, the University of Maine at Augusta transforms the lives of

students of every age and background across the State of Maine and beyond

through access to high-quality distance and on-site education, excellence in

student support, civic engagement, and professional and liberal arts programs.

UMA is the third largest public university in Maine. A leader in distance education,

UMA has a statewide presence with two campuses in Augusta and Bangor, eight

UMA Centers from Saco to Houlton, and 32 course receive sites across Maine.

Flexible modalities, with classes onsite, online, through video conference,

Interactive Television, and at UMA Centers allow its students to take classes, while

keeping work and family commitments. While UMA has a traditional-aged cohort,

two-thirds of its students are over 25 years old. Over 50% of UMA’s students are

first generation and 72% are Pell Grant eligible. These students are motivated to

University of Maine System RFP

Rev. 08/16/2023

Page 3 of 17

Request for Proposal (IT) – Enterprise Generative AI Services

Dated: February 25, 2026

make a positive change in their lives by pursuing a college degree. With its multiple

locations and long-term expertise in online and distance learning, UMA is generally

considered the university of choice for Mainers of all ages who want to attend

college without uprooting their lives.

University of Maine at Farmington

The University of Maine at Farmington is the birthplace of public higher education

in Maine and has earned a national reputation for excellence. Established in 1864,

it is a small, selective public liberal arts college, serving primarily full-time,

traditional-age undergraduates in a residential setting. UMF offers quality

programs in teacher education, human services, arts and sciences and

professional studies. At Farmington, students feel connected, deeply woven in the

roots of the community. Through hands-on learning, the sharing of ideas, debating

of issues and pursuit of research, our professors become an active part of their

student’s lives helping them engage and succeed in a place where they are valued,

inspired and empowered. Located in the foothills of the mountains of western

Maine, UMF offers the perfect mix of the active outdoor lifestyle with the

quintessential New England college town. With enrollment at around 1,800 full-

time students, UMF is about the same size as many of New England’s most

selective private colleges and offers many of the same advantages, yet at a very

affordable price—providing a tremendous college value in a spectacular natural

setting.

University of Maine at Fort Kent

Founded in 1878, the University of Maine at Fort Kent is a unique learning

institution perfect for people seeking a rural scholastic atmosphere of modern

academic standards combined with an eclectic mix of rugged outdoor vistas and

access to cosmopolitan epicenters across two countries. The learning

opportunities at UMFK have become a model of a "destination university" that

other New England campuses attempt to emulate. Strong academic programs

include associate and bachelor’s degrees in disciplines such as nursing, business,

biology, forestry, among others. The student body at UMFK numbering 1,500, has

a higher percentage of international students than any other university in New

England, allowing immersion in a cultural opportunity that is unique in the world.

UMFK enjoys national recognition for quality and value as well as championships

in men’s and women’s soccer.

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public research university, UMaine has a

statewide mission of teaching, research and economic development, and

community service. UMaine is among the most comprehensive higher education

institutions in the Northeast with nearly 100 majors and academic programs. It

attracts students from Maine and 49 other states, and more than 60 countries. It

currently enrolls more than 11,400 undergraduate and graduate students who can

directly participate in research, working with world-class scholars. UMaine offers

more than 100 degree programs through which students can earn graduate

certificates, master's, doctoral or professional science master's degrees. The

university promotes environmental stewardship, with substantial efforts campus

wide aimed at conserving energy, recycling and adhering to green building

standards in new construction.

University of Maine at Machias

The University of Maine at Machias is a regional campus of the University of Maine.

With its environmental liberal arts core, distinctive baccalaureate programs and

University of Maine System RFP

Rev. 08/16/2023

Page 4 of 17

Request for Proposal (IT) – Enterprise Generative AI Services

Dated: February 25, 2026

student-centered community, UMM creates enriching educational opportunities

that prepare graduates for professional success and lifelong engagement. It offers

15 undergraduate degree programs that serve approximately 800 students. Small

class sizes and hands-on learning define the academic experience at Maine's

coastal university, where there is a shared commitment to exploration, leadership,

collaboration and interdisciplinary problem solving. UMM’s applied research and

community outreach contribute to the quality of life and economic development in

Down East Maine and beyond.

University of Maine at Presque Isle

For more than a century, the University of Maine at Presque Isle has been helping

students find their path to great professional careers, providing its 1,100 traditional

and non-traditional students from all areas of the state, country, and world with life-

changing opportunities in a caring, small-university environment. UMPI combines

liberal arts and selected professional programs and serves as a cultural and

educational resource for the entire region. The campus sits on 150 acres

surrounded by the rolling hills and potato fields of northern Maine and strives to be

the region’s premier learning institution while helping to stimulate cultural and

economic development in Aroostook County and the State of Maine. The

University serves as an educational and cultural center for the area and its facilities

are utilized for lectures, programs, concerts, dance performances, exhibits, and

plays that benefit the entire region.

University of Southern Maine

Known for its academic excellence and student focus, the University of Southern

Maine (USM) is a community-engaged university taking advantage of its three-

campus location in the economic and cultural heart of Maine to provide unmatched,

authentic, hands-on learning experiences. This gives our graduates a leg up in

launching their careers while at the same time meeting the workplace needs of our

region and state.

Our significant financial and academic support provides our students access to a

high quality education, helps ensure their success once they are here and enables

them to pursue and realize their dreams upon graduation.

Reflecting the community it serves, USM has become known as “the University of

Everyone,” welcoming a diverse mix of ages, backgrounds and income levels to

our 8,000 plus student body. Ranging from traditional high school graduates to

adults completing their degree, from high achievers to those who may not have

seen a college education in their future, from new Mainers to veterans who have

served our nation, the University of Southern Maine supports their academic

pursuits and encourages their advancement.

University of Maine School of Law

The University of Maine School of Law is the state’s public and only law school, a

vital resource serving our local, regional, national, and global community. Maine

Law is an institutional public servant committed to providing an accessible and

affordable student-focused program of legal education and achieving the highest

standards of ethical behavior. Our rigorous doctrinal and experiential curriculum,

influential scholarship, and signature programming prepare students to practice

law, promote respect for the rule of law, and advance justice for all members of

society.

University of Maine System RFP

Rev. 08/16/2023

Page 5 of 17

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.