Project Information

Bid Title

Provision of Exterminating Services on a Multi-Year Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Feb 4, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL035-26 INV

Original Source

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Bid Documents

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Project Description

BL035-26 INV

Provision of Exterminating Services on a Multi-Year Contract

Buyer Contact : Savannah.Anderson@GwinnettCounty.com

Opening Date : 02/17/2026 03:00 PM EST

Addendum : BL035-26 Ad 1

1

Attachment Preview

January 21, 2026

INVITATION TO BID

BL035-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified contractors for the

Provision of Exterminating Services on a Multi-Year Contract for various County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Bidders Name or Company Name. Sealed Bids will be received until 2:50 P.M. local time on February 16, 2026, at the

Gwinnett County Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley Drive,

Lawrenceville, Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY RELOCATED. ALL BIDS

MUST BE SUBMITTED AT THIS LOCATION. Any bid received after this date and time will not be accepted. Bids will

be publicly opened and read at 3:00 p.m. Apparent bid results will be available the following business day on our website

www.GwinnettCounty.com.

A pre-bid conference is scheduled for 10:00 a.m. on February 6, 2026 inside the Gwinnett County Purchasing Division,

4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. All bidders are strongly urged to

attend. Questions regarding bids should be submitted to Savannah Anderson, Purchasing Associate II, via email

Savannah.Anderson@GwinnettCounty.com no later than 3:00 p.m. local time, February 10, 2026. Bids are legal and

binding upon the bidder when submitted.

Successful Service Provider will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5

or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities.

Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program

or activity of Gwinnett County Government should be directed to ADA Director, Gwinnett County Justice and

Administration Center, 770-822-8165.

The written bid document supersede any verbal or written prior communications between the parties.

Award will be made to the contractors submitting the lowest responsive and responsible bid. Gwinnett County reserves

the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be

split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the

lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Savannah Anderson

Purchasing Associate II

The following pages should be returned with your bid:

Information Sheet, Pages 8-9

Bid Schedule, Pages 10-38

References, Page 39

Subcontractor List, Page 40

Code of Ethics Affidavit, Page 41

Contractor Affidavit and Agreement, Page 42

BL035-26

PROVISION OF EXTERMINATING SERVICES

ON A MULTI-YEAR CONTRACT

Page 2

I.

SCOPE OF WORK

The intent of this agreement is to provide comprehensive Preventative Maintenance (PM) pest control

services, to include but not limited to, the treatment of all interior areas as well as the exterior perimeter

of buildings. The interior areas of the building include but are not limited to: Public entrance(s),

restrooms, janitorial closets, storerooms, break rooms/kitchens, and offices at various County facilities.

An On Demand component will be utilized to perform services or locations not covered under the PM

section.

II. SPECIFICATIONS

All pest control and termite inspection services shall be covered by the following:

• Rules of the Structural Pest Control Act (State of Georgia) Chapter 3, 6 & Y, July, 1988.

• Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), 1996.

• Occupational Safety and Health Act of 1970.

• Georgia Pesticide Use and Application Act of 1976.

• Rules of Georgia Structural Pest Control Commission, Chapter 620, 04/01/14.

Gwinnett County Designated Department Representative (DDR) reserves the right to add facilities at a

comparable rate (DDR is defined in section II.B.) and delete, as necessary for their respective department.

A. The pest control service shall cover all pests:

Crawling Insects: Including but not limited to ants, roaches, silverfish, spiders, earwigs, centipedes,

millipedes, and beetles.

Flying Insects: Including but not limited to flies, mosquitoes, wasps, gnats, and yellow jackets.

Rodents: Including but not limited to mice and rats.

Wood Destroying Organisms: Including but not limited to termites (subterranean & drywood) and

carpenter bees.

Nuisance Wildlife: Including but not limited to squirrels, raccoons, birds, and bats. This element

shall be captured under the “On Demand” section.

Bed Bug Control: Furnish labor, materials, and equipment to inspect and treat bed bug infestations.

Treatment shall be by the room and billed by the square foot.

Pest Exclusion Projects: Occasionally sites may need alterations specifically to support the pest

control program. The contractor will be expected to specify and quote these projects utilizing the

rates as stated in the bid document. The service provider will also be responsible for carrying out

these projects.

B. Successful service provider will be provided with a list of designated department representatives

upon award. It shall be the supplier’s responsibility to contact each DDR for special instructions

for servicing and invoicing. Services must be scheduled in advance and coordinated with each

department/location. Once schedules have been determined, it is the service provider’s

responsibility to adhere to these schedules and/or arrange a 24-hour notification prior to

treatment.

C. Successful service provider must obtain a signature from an employee at each facility every time

the facility is serviced. The successful service provider MUST provide a copy of the service ticket

to ensure payment of invoice.

D. Gwinnett County requests a 24-hour in the field response time for call backs and emergency

service. Call backs within 30 calendar days of treatment shall be at no additional charge.

BL035-26

Page 3

E. Successful service provider shall supply Material Safety Data Sheets for all products used to each

DDR upon award. Successful service provider shall, upon request, inspect any Gwinnett County

Building for termites. Upon completion of inspections, company will provide, in writing, notification

of infestation or notification of no termite activity, as well as providing a remedy plan for any

infestations.

F. Unless otherwise directed by the DDR, Preventative Maintenance (PM) services shall, at a minimum,

be inclusive of the building perimeter, breakrooms, and bathrooms.

III. Participating Departments

Department of Corrections

This is a secure facility. To maintain safety and security, the following procedures must always be

followed:

Staff Check-In: All staff entering the building must report to the designated check-in area upon arrival.

Vendor Escort: All staff entering the facility will be escorted by authorized staff while on prison grounds.

Search Procedures: All persons entering or on facility grounds are subject to search at any time.

Scheduling: Staff may enter the building during normal business hours excluding the following times:

9:30am; 12:00pm; and 4:30pm. This schedule is subject to change at the discretion of the Department of

Corrections.

Fire and Emergency Services

Locations and square footage are provided in bid document.

Parks and Recreation (P&R)

Locations, site details, and square footage are provided in the bid document.

Police Services

Locations and square footage are provided in the bid document; it will be the responsibility of awarded

service provider to coordinate access and security protocols with Police.

Sheriff’s Office

The service shall cover the square footage as listed in the bid document. Regular pest control services

will take place every other week in both kitchens and laundry area, roach spraying will occur between

6:30pm and 7:30pm on a mutually agreed upon day each week. Rodent stations checks will also be

performed every other week. The Sheriff’s office will require semiannual treatment around entire

perimeter of building.

Department of Support Services (DoSS)

Manages a diverse portfolio of buildings including courts, public service, administrative, libraries, Fleet,

Department of Transportation, and general buildings. These are represented by four (4) funding categories:

Airport, Libraries, General Buildings, and Fleet. This will result in no more than 4 separate invoices for the

PM program per month (or quarter).

Tax Commissioner

The facilities are scheduled and billed through the Department of Support Services.

Department of Water Resources (DWR)

Each of the plant locations has a kitchen on site as well as warehouses which may require special

attention. Monthly treatment for all Water Resources’ facilities to include: Treatments of all building’s

entrances, restrooms, janitorial closets, breakrooms, and storerooms. Rodent control for all facilities listed

in the bid document to include main building, warehouse, and outbuilding warehouse location. This

includes inspecting cleaning, and re-baiting ten (10) exterior bait stations and sixteen (16) interior

mechanical traps. This also includes one per year complete treatment for entire facility based on the

square footage as listed in the bid document to include DWR Central and all plant locations and supporting

buildings.

BL035-26

Page 4

IV. ANNUAL PROGRAM OF PREVENTATIVE MAINTENANCE (PM)

The County has designated a list of facilities for which it requires a set schedule of preventative

maintenance tasks. Most facilities will require monthly service. The frequency of service for each facility is

specified in the bid document. If service is not provided in the time frame scheduled service provider shall

forfeit the ability to bill for the undelivered services.

Service provider shall furnish all insurance, permits, transportation, supplies, materials, machinery, tools,

equipment, labor, supervision, expertise, management and all things necessary to perform Pest Control

Services.

The PM program is to service the following pests:

Roaches, ants, silverfish, rats, ticks, mice and other common household pests.

A. Site considerations

- Service provider will conduct a pretreatment inspection and site risk assessment to identify

possible hazards.

- Identify potential hazards such as food storage, flammable materials, risk to people or facility

damage. Develop a plan to mitigate these risks and provide to DDR.

- Service provider shall provide pre-treatment recommendations such as covering food,

electronics, and removing animals.

- Post signage when applying treatments alerting people to potential hazards and identifying

specific area of treatment.

- Minimize exposure for staff, service providers, and residents by ensuring they are removed or

protected during application, as well as scheduling re-entry times based on Chemical Safety

Data Sheets (SDS).

- Service provider shall provide clear instructions for safe re-entry, cleaning, what to expect after

treatments such as odors, and areas to avoid.

- When kitchen areas are sprayed, the spraying is first to be around the perimeter of area, to

prevent migration of pests out of area.

- Removal and proper disposal of pest carcasses shall be included as part of the comprehensive

pest control services, with no additional charge.

B. County Initiated Call Back Provision

In the event that pest activity is observed or reported by the County following treatment, the County

will request follow up service. Such request may be called in or emailed, if telephone is utilized it

should be followed up by an email. The service provider shall respond to all County-initiated

callbacks within one (1) business day of notification. All callback services, including labor,

materials, and travel, shall be performed at the Service provider’s sole expense, with no additional

cost to the County.

Failure to respond within the specified timeframe may be considered a breach of contract and may

be subject to penalties or other remedies as outlined herein.

V. ON DEMAND SERVICES

The Service provider may be requested to perform additional pest control services not covered under the

Preventative Maintenance (PM) scope of work. On Demand requests will be emailed or called in by phone

and followed by email. All On Demand requests must have a county issued work order number which will

be referenced in all subsequent documentation. These services may include, but are not limited to:

- Treatment of facilities or areas not covered under the Preventative Maintenance scope of work.

- Response to occasional invaders such as houseflies, crickets, fleas, beetles, millipedes,

centipedes, mites, booklice, meal moths, bees, spiders, scorpions, drain flies, and other

BL035-26

Page 5

seasonal insects commonly found in Georgia.

- Wildlife exclusion services, including the identification, removal, and sealing of entry points used

by wildlife to access the structure. Services may include, but are not limited to, the installation

of exclusion materials such as wire mesh, sealant metal flashing, or one-way doors to prevent

re-entry. Covered wildlife may include, but are not limited to racoons, squirrels, opossums, bats,

birds, snakes skunks and other small to medium sized wild animals that may enter or occupy

attics, crawl spaces, soffits, basements, sally ports, buildings, play structures, or wall voids.

- Emergency or as needed pest control due to unforeseen conditions. Emergency service

requests shall be defined as requests for immediate pest control services that occur outside of

normal business hours, specifically on weekends, holidays or on weekdays between the hours

of 6pm-7am. The service provider shall respond to emergency requests within four (4) hours of

notification.

In response to On Demand service requests, the service provider may charge using rates as stated in the

bid document.

- Trip fee: service provider may charge a flat trip charge for emergency requests. Only one trip

charge may be applied to any service call.

- Material cost: The cost of materials used, plus a markup not to exceed 20% as stated in the bid

document.

- Labor rate: An hourly rate for one (1) technician at the rate as indicated in the bid document.

VI. REPORTING AND BILLING

A. Service Reports

The service provider shall provide a post service report for each facility serviced. Reports must be

submitted prior to invoicing. The report should be emailed to the DDR, for DoSS properties it will

also be sent to OMinvoices@gwinnettcounty.com. Each report must include:

- The complete purchase order (PO) number issued by the county.

- The service location, name and address

- The full name of the technician who performed the service

- The date and time of the service

- A detailed list of chemicals and/or treatments used.

- Any site conditions, issues, or concerns observed during service, with photographs.

B. Invoicing

Invoices for services under the Annual Preventative Maintenance Program , as well as invoices for

OnDemand services shall be submitted by the service provider directly to the Gwinnett County

Department of Financial Services, Treasury Division by email to

disbursements@gwinnettcounty.com. And OMInvoices@gwinnettcounty.com, the DDR should be

copied. Invoices for Exterminating Services must include the Purchase Order Number assigned to

this contract; and must list each facility and the monthly cost for services. The service report must

be submitted prior to invoicing. These are submitted on a monthly basis. On Demand invoices must

have a County issued Work Order number and follow the rates as stated in the Bid Document. A

copy of the invoice shall also be emailed to the DDR and OMinvoices@gwinnettcounty.com. PM

program invoices for pest control services will only be for the work performed in that month. If any

service is determined to be incomplete, that amount will be removed from the invoice prior to

approval. Services not performed in the scheduled month will not be rescheduled or eligible for

payment.

Invoices for pest control services must be one invoice per department. Some departments will

require invoices further be divided into facility types which will require separate invoices. All

invoices must follow the rates as stated in the cost tabulation. Each facility will be itemized per the

awarded amount in the cost tabulation.

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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