Project Information

Bid Title

ASSESSMENT OF PROCUREMENT DIVISION

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Mar 17, 2025

Closing Date

Mar 28, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-88

Original Source

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Bid Documents

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Project Description

Project ID: RFP 25-88

Title: ASSESSMENT OF PROCUREMENT DIVISION

Addenda: 1

Release Date: 2/21/2025

Due Date: 3/28/2025

Post Information

Posted At:Fri, Feb 21, 2025 9:40 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The purpose of this study is to conduct a comprehensive analysis of the Procurement Division’s (Procurement) processes, resources, operational efficiency, effectiveness, communications, and customer service. The ultimate goal is to identify opportunities for improvement, enhance overall performance and customer service, and align procurement activities with the organization’s strategic goals.

Background

City Council appointed the current City Manager in August 2023. He has become more familiar with the organization, he has been systematically assessing the efficiency and effectiveness of departments and functions.

The City’s Procurement Division is a part of the Finance Department. The Procurement Manager oversees a team of five procurement staff. The Division’s current year budget totals approximately $620,000. The Procurement Division manages approximate $206M of spend annually. The City operates a highly decentralized procurement environment. In addition to the Procurement staff, there are approximately 85 decentralized buyers across the City organization serving the needs of their respective departments/divisions.

More information about the Procurement Division can be found at https://charlottesville.gov/297/Procurement

Timeline

Request for Proposal Release Date:

February 21, 2025

Proposal Submission Deadline:

March 28, 2025, 2:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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