Project Information

Bid Title

Automated Vehicle Identification System

Issuing Agency

Evans city

Location

Colorado

Published Date

Nov 5, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Automated Vehicle Identification System

FY25 018 RFP Automated Vehicle Identification System FINAL

Attachment Preview

RFP#FY25-018

REQUST FOR PROPOSALS:

Automated Vehicle Identification System

October 30, 2025

Tentative Schedule

Solicitation Advertised

10/30/2025

Optional Pre-Bid Meeting

11/07/2025

Questions Due

11/17/2025

Answers Posted

11/24/2025

Solicitation Close

12/05/2025

Evaluation

12/19/2025

Notice of Intent to Award

12/22/2025

City Council Approval

At next regularly scheduled CC meeting after

(Anticipated January)

protest period expires and contract

negotiations are finalized

Notice to Proceed

Within 10 business days of City Council

approval

Page | 1

Table of Contents

REQUEST FOR PROPOSALS.................................................................................................... 3

I. INTRODUCTION ...................................................................................................................... 5

A. Project Description .................................................................................................... 5

B. Project Objectives ...................................................................................................... 5

II. REQUIRED QUALIFICATIONS ............................................................................................... 5

III. CONTRACTING PROCESS ................................................................................................... 6

IV. METHOD OF SUBMITTAL..................................................................................................... 6

V. FORM OF PROPOSAL ........................................................................................................... 6

VI. SCOPE OF SERVICES……………………………………………………………………………….7

VII. MEETINGS AND DELIVERABLES ....................................................................................... 7

VIII. FEE PROPOSAL ................................................................................................................. 8

IX. INSTRUCTIONS TO TEAMS ................................................................................................. 8

A. Fees ............................................................................................................................ 8

B Additional Information.................................................................................................. 8

C. Contact........................................................................................................................ 8

X. SELECTION CRITERIA AND METHOD.................................................................................. 8

A. Review and Assessment Criteria…………………………………………………………….8

B. Reference Evaluation………………………………………………………………………..11

EXHIBIT A – Request for Proposals Receipt Acknowledgement ............................................... 12

EXHIBIT B – Project Description ............................................................................................... 13

EXHIBIT C – Non-Collusion Statement and Bid Proposal Form................................................. 18

EXHIBIT D – Questions to Address in Response....................................................................... 20

Page | 2

REQUEST FOR PROPOSALS

The City of Evans (City) is soliciting proposals from qualified consultants for the City of Evans

Automated Vehicle Identification System Project and a pre-deployment traffic study.

Proposals shall be submitted in PDF format to BidNet before 1700 hours (mountain time-zone)

on December 5, 2025.

Pre-Proposal Meeting: A voluntary pre-proposal meeting will be held at 1100 hours mountain

time, on November 7, 2025, via Microsoft Teams. Please paste the following link into your

browser to attend the meeting:

https://teams.microsoft.com/l/meetup-

join/19%3ameeting_MmFiNzY2OTQtNzEzNi00M2VlLTk5MWUtMTEzYzI1NjA0MzEz%40thread.

v2/0?context=%7b%22Tid%22%3a%22e97fcc68-4145-4755-b84b-

f31e1eea69a4%22%2c%22Oid%22%3a%22e9a348c6-c706-42c9-9810-

b22be862b464%22%7d

Meeting ID: 276 247 755 263 9

Passcode: rF6Zy7BM

If you have trouble accessing the link, please reach out to avowell@evanscolorado.gov .

The City encourages all disadvantaged business enterprises to submit proposals in response to

all requests for proposals. Disadvantaged business enterprises will not be discriminated against

on the grounds of race, color, or national origin for any proposals for negotiated agreements.

Questions concerning the scope of the solicitation should be submitted via email to Andy Vowell

– avowell@evanscolorado.gov. Vendors are strongly encouraged to make the effort to visit with

the Project Manager(s) during the pre-proposal meeting, get their questions addressed and

answered, as well as clearly understand the City’s expectations and procedures.

The City is subject to public information laws, which permit access to most records and

documents. Proprietary information in your response must be clearly identified and will be

protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their

entirety. Information considered proprietary is limited to material treated as confidential in the

normal conduct of business, trade secrets, and discount information. Summary price information

may not be designated as proprietary as such information may be carried forward into other

public documents. All provisions of any contract resulting from this request for proposal will be

public information.

No officer, employee, or member of the City Council shall have a financial interest in the sale to

the City of any real or personal property, equipment, material, supplies or services where such

officer or employee exercises directly or indirectly any decision-making authority concerning

such sale, or any supervisory authority over the services to be rendered. This rule also applies

to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment,

kickback or any items of monetary value from any person who has or is seeking to do business

with the City is prohibited.

Page | 3

Any proposal deemed to be collusive, or a sham proposal will be rejected and reported to

authorities as such. Your authorized signature on this proposal is presumed to assert that such

proposal is genuine and is not a collusive or sham proposal.

The City reserves the right to reject any and all proposals, to waive any irregularities or

informalities, and to cancel this solicitation if it is deemed to be in the best interests of the

City.

Andy Vowell

Procurement and Contract Specialist, MPM

1100 37th Street

Evans, CO 80620-2036

(970) 475-2240

avowell@evanscolorado.gov

Page | 4

I.

INTRODUCTION

A. About Evans

Evans, Colorado is a growing city of 23,000 residents with a small-town feel and a

dynamic economic foundation driven by energy, agriculture, healthcare, and construction.

Known for its diverse and welcoming community, Evans offers a high quality of life with

excellent schools, abundant parks, and easy access to both urban amenities and outdoor

adventures.

Located in Northern Colorado along the Front Range of the Rocky Mountains, Evans is

just an hour from Rocky Mountain National Park, providing year-round opportunities for

hiking, biking, and wildlife exploration. The city is also within easy reach of Denver,

Cheyenne, and Denver International Airport, making it well-positioned for economic

growth and accessibility. Historically, Evans was founded in 1867 and incorporated in

1885, playing a key role in regional development along the South Platte River and the

Union Pacific Railroad. Today, the city blends historic roots with modern growth, featuring

new residential developments, commercial expansion, and a strong commitment to

economic resiliency. Evans is currently investing in major infrastructure projects, including

a new police station, expanded roadways, and revitalized public spaces.

With over 300 days of sunshine, a vibrant cultural scene, and a community-driven vision

for the future, Evans is establishing itself as the Community of Choice in Northern

Colorado.

B. Project Objectives

The City of Evans, CO is requesting comprehensive Automated Vehicle Identification

System services to enhance traffic enforcement capabilities for the Evans Police

Department. The selected vendor shall provide a complete turnkey solution

encompassing all necessary hardware, software, installation, training, and ongoing

support. Additionally, the CITY will require speed studies to be completed at three CITY

identified sections of road where there may be suspected speed issues.

All companies submitting a response must be a qualified company and must be able to

meet all requirements as noted in the contract documents and specifications. The

consulting firm shall agree not to refuse to hire, discharge, promote, demote or to

discriminate in matters of compensation against any person otherwise qualified, solely

because of race, religion, creed, color, sex, national origin, ancestry, or physical or

mental disability.

II. REQUIRED QUALIFICATIONS

All companies submitting a response must be a qualified company and must be able to

meet all requirements as noted in the RFP documents and project specifications. The

consulting firm shall agree not to refuse to hire, discharge, promote, demote or to

discriminate in matters of compensation against any person otherwise qualified, solely

because of race, religion, creed, color, sex, national origin, ancestry, or physical or

mental disability.

Page | 5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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