Project Information

Bid Title

Demolition Services

Issuing Agency

City of Hopkinsville

Location

Kentucky

Published Date

Mar 26, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening date	Closing date
Demolition Services Sealed quotes must be received no later than April 7, 2026 at 11:00 a.m.

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CITY OF HOPKINSVILLE

KENTUCKY

42240

www.hopkinsvilleky.us

RE-REQUEST FOR QUOTES

FOR THE

CITY OF HOPKINSVILLE

2026 STRUCTURE DEMOLITION QUOTE BY SQUARE FOOTAGE FOR UNDISCLOSED

LOCATION(S)

The City of Hopkinsville is accepting quotes from licensed contractors to perform demolition

services to various structures located in Hopkinsville, KY.

If you are a licensed contractor interested in providing a quote, you can obtain a packet by

contacting:

Cory Alexander

715 South Virginia Street

Hopkinsville, KY 42240

Phone (270) 890-0247

Or at our website www.hopkinsville.ky.us

Sealed quotes must be received no later than April 7, 2026 at 11:00 a.m., at which time the

quotes will be opened and read aloud publicly in Conference Room 214 of the Hopkinsville

Municipal Building. Sealed Quotes should be sent to Cory Alexander, 715 South Virginia Street,

Hopkinsville, Kentucky 42240.

MAYOR JAMES R. KNIGHT JR.

CITY OF HOPKINSVILLE

The following pages contain the Quote Information and Requirements, Specifications, Quote

Form, and Acknowledgement of Receipt Form.

QUOTE INFORMATION AND REQUIREMENTS

General

Sealed quotes, subject to the conditions, specifications, and instructions below and as

attached, will be accepted until April 7, 2026 at 11:00 a.m., in the Conference Room 214, 715

South Virginia Street, Hopkinsville, Kentucky 42240. Telephone: (270) 890-0247.

All quotes are to be submitted on and in accordance with the attached Quote Form. The

form must be signed by an authorized representative of the quote submitter and dated in the

appropriate space.

Each quote must be submitted in a sealed envelope and clearly and prominently marked

on the outside of the envelope with the following:

SEALED QUOTE

2026 STRUCTURE DEMOLITION QUOTE BY SQUARE FOOTAGE FOR UNDISCLOSED

LOCATION(S)

If forwarded by mail, the sealed envelope containing the quote must be enclosed in

another envelope marked “SEALED QUOTE” and mailed to Cory Alexander, Budget Officer,

715 South Virginia Street, Hopkinsville, Kentucky 42240, allowing sufficient time for such

mailing to reach this address prior to the scheduled closing time for receipt of quotes.

Additional information or clarification of any of the instructions or information contained

herein may be obtained from the Budget Officer at (270) 890-0247.

Specifications are based on City needs and standards to meet specific City

requirements. Specifications are not established arbitrarily to limit competition.

In case of disputes as to whether the service quoted or delivered meets specifications,

the decision of the City Budget Officer, or other authorized City representative, shall be final and

binding on all parties.

Quote Responsibility to the City

The City of Hopkinsville will hold each awarded contractor responsible for compliance with

all specifications and compliance with all federal, state, and local laws and regulations applicable

to this quote and any subsequent contract.

Contract Period

The contract period will be for the entirety of the project. Demolition must start within five

(5) days of signing the contract and be completed within ten (10) days of start date.

Emergency DEMOs have to be started within 24 hours and must stay on the job until

completion.

The contract may be extended beyond that time, upon the mutual agreement of the

contractor(s) and the City at the original quote price for extenuating circumstances such as

inclement weather or other causes beyond the control of the contractor(s) or the City.

Pricing or Quote Amounts

Throughout the term of the contract(s), the price may not be changed.

Addenda

Any quote(s) finding discrepancy in or omission from the specifications, in doubt as to their

meaning, or believing that the specifications are discriminatory shall notify the City of

Hopkinsville, in writing, a minimum of five (5) working days before the scheduled quote

opening. Clarifications or changes in these specifications will be issued, in writing, only by

the Budget Officer or his authorized representative. Inquiries should be directed to the

Budget Officer. Exceptions, as taken by the quote(s), in no way obligate the City to change

the specifications.

Taxes

Quoted prices shall include all federal, state, county, and city taxes. The City will not agree

to change any quote prices because a successfully awarded contractor failed to include any taxes.

Receipt of Quote Acknowledgement

Each quote is asked to return the attached Acknowledgement of Receipt Form either by

mail at the above-mentioned address prior to submitting a quote.

Submission of Quotes

The submission of a quote shall be considered an agreement by the quote submitter to all

the terms, conditions, and specifications provided herein and in the various quote documents.

Any quote submitter may withdraw his or her quote either in person or in writing at any

time prior to the award of quotes.

Quote Evaluation Bases

The price and evidence of adequate manpower and equipment will be the primary bases

for evaluating the quotes.

Quotes which show any omission, irregularity, and alteration of forms, conditional or

unconditional additions not called for, unresponsive quotes, or quotes obviously unbalanced may

be rejected.

PRICE……………………………………………………………………….50

CONFORMANCE WITH MINIMUM SPECIFICATIONS………………45

LOCAL VENDOR………………………………………………………….05

TOTAL

100

The City reserves the right to reject any and all quotes.

Award of Contract

Contracts will be awarded on the bases of best price, attaining all required

insurance, documents, licenses, and verifying they have adequate manpower and

equipment to perform the job in the time allotted.

Before awarding any contract, the City shall have the right to require a quote submitter to

submit evidence of his or her qualifications concerning financial and technical resources to

guarantee responsiveness to the contract. Failure of any quote submitter to demonstrate to City

officials the ability to be responsive shall be grounds for rejecting the quote.

Successfully awarded contractor must have ten (10) years of experience in commercial

contracting business and five (5) references.

The City reserves the right to award alternate contracts when the first contractor cannot

perform the work within the timetable specified by the City.

All quotes will be judged on the bases of best buy to the City, compliance with all

instructions, and conformance with the specifications.

The City reserves the right to award contracts in such a way as to be in the best interest

of the City and the taxpayers.

A condition of any contract shall be the disclosure of any subcontractors to be used in the

performance of the contract.

Business License

Each successfully awarded contractor shall maintain a current valid Business license

with the City of Hopkinsville and must submit Payroll Withholdings on each employee that works

within the City Limits of Hopkinsville. These requirements are also required for any

subcontractor utilized for each demolition. A copy of the City of Hopkinsville Business License

must be provided prior to a contract being signed.

Insurance

Each successfully awarded contractor shall maintain $1,000,000 liability insurance to

protect the contractor, their company, and the City of Hopkinsville from any claims that may arise

while performing work under this contract. Each successfully awarded contractor will provide proof

of workers compensation insurance.

Each successfully awarded contractor shall ensure that its owners, officers, and

employees observe and exercise all necessary caution and discretion to avoid injury to person or

damage to property of any and all kinds.

Subcontracting

Contractors may utilize the services of subcontractors only with prior approval of the City

of Hopkinsville. Contractors may not use any subcontractor that is delinquent in any payments

owed to the City. Contractors shall verify proposed subcontractors are in good standing with the

City prior to entering into any agreements.

Contractors shall be held responsible for the performance and quality of work of all

subcontractors.

All work performed by subcontractors shall be listed on the contractor’s invoices, to include

the subcontractor’s name, work performed, and amount owed/paid. No more than 49% of

invoiced amounts may be performed by subcontractors, without additional, prior approval of the

City. Otherwise, the agreement between the City and the contractor may be voided.

Payment

Contractors shall submit to the City an itemized invoice on each delivery of service

performed under the contract. Said invoice is to include specific information as required by the

City for the services.

Upon satisfactory completion of the work and acceptance of the invoice by the City

Administrative Officer, payment will be made within thirty (30) calendar days.

Within thirty (30) calendar days of receiving payment from the City, contractors shall

provide proof of payment to any subcontractors, who performed work billed on that invoice, or the

contractor(s) shall provide, in writing to the City and subcontractor, why said subcontractor was

not paid.

Termination

The City of Hopkinsville reserves the right to terminate any contract immediately in the

event the contractor(s) discontinues or abandons operations; is adjudged bankrupt or is

reorganized under any bankruptcy law; fails to keep in force any required insurance policies; or

fails to pay, in a timely fashion, any subcontractor.

Failure of the contractor(s) to comply with any section or part of the quote or subsequent

contract will be considered grounds for immediate termination of the contract.

The contract may be terminated by either party by giving fifteen (15) calendar days written

notice to the other party.

If the City uses the termination clause, the contractor will be paid for all work completed

satisfactorily up to the termination date.

Project Scope

This project involves demolition of buildings at undisclosed locations in Hopkinsville, KY.

The structure is currently vacant and empty of goods. Any physical impediments to the process

of demolition are the responsibility of the contractor. The cost of the removal of debris is to be

borne by the contractor and the cost included in the quote.

The contractor will be responsible for contacting the electrical, natural gas, and other

utilities to have service disconnected before any work is done. The lot will be free of debris and

restored with dirt fill to conform to the original elevations. The lot must be leveled with no

hazardous protrusions (pipes, foundation fragments, rocks, etc. related to the structures), and

all disturbed areas properly leveled.

This structure will need to be tested for asbestos, and all asbestos will have to be

removed by contractor and certified clean. Therefore, the contractor is responsible for testing

and removal of asbestos.

There will be two (2) items to be considered in the demolition of the structure by you as a

contractor:

Commodity Codes

• NAICS 238910Site Preparation Contractors

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