Project Information

Bid Title

Notice of Intent to Award a Sole Source - Jim House & Associates

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Mar 2, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Notice of Intent to Award a Sole Source - Jim House & Associates
Category:	General Notices
Status:	Open

Description: Notice of Intent to Award a Sole Source The City of Lynn Haven intends to enter into an agreement with: Vendor: Jim House & Associates, LLC Services: Inspection, evaluation, and repair of four (4) Flygt submersible wastewater pumps, including parts replacement, testing, and restoration of operational functionality for lift station equipment. See the attached notice for full details. Publication Date/Time: 3/2/2026 12:00 AM Closing Date/Time: 3/11/2026 2:00 PM Related Documents: Notice of Intent to Award a Sole Source - Jim House and Associates

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CITY OF LYNN HAVEN, FLORIDA

825 Ohio Avenue | Lynn Haven, FL 32444 | (850) 265-2121 | cityoflynnhaven.com

March 2, 2026

Response Deadline: March 11, 2026

City of Lynn Haven

Department: Public Works / Sewer

Notice of Intent to Award a Sole Source

The City of Lynn Haven intends to enter into an agreement with:

Vendor: Jim House & Associates, LLC

Services: Inspection, evaluation, and repair of four (4) Flygt submersible wastewater pumps,

including parts replacement, testing, and restoration of operational functionality for lift station

equipment.

Sole Source Determination

The Public Utilities Department has identified the need to repair four (4) Flygt submersible

wastewater pumps that are critical to the City’s wastewater system. These pumps have already

been removed from service and delivered to Jim House & Associates, LLC for inspection and

evaluation. The vendor has completed the inspections and provided detailed findings identifying

the components requiring repair or replacement.

The manufacturer, Xylem (Flygt), has advised that Jim House & Associates, LLC is the sole

authorized service, repair, and warranty center for Flygt equipment within Alabama and the

Florida Panhandle. As an authorized service provider, the vendor maintains factory training,

access to proprietary parts, and manufacturer-approved repair procedures necessary to ensure

equipment reliability and warranty compliance.

The City is currently confirming this information prior to authorizing repair work. Use of a non-

authorized service provider could void manufacturer warranties, result in non-compliant repairs,

increase lifecycle costs, or create reliability and operational risks for critical infrastructure. In

addition, the pumps are presently in the custody of the vendor following inspection, and

transferring the equipment to another provider could result in delays, additional costs, and

potential risk of damage.

Based on this information, the City has determined that no other vendor is known to be capable

of providing substantially equivalent authorized Flygt repair services within the region.

Opportunity to Respond

Any vendor who believes it is capable of providing the full scope of services described above

must submit a written response no later than:

2:00 PM CST on Wednesday, March 11th, 2026

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Mayor Dave Lowery

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

Responses must include:

• Vendor name and contact information

• Documentation demonstrating authorized Flygt service provider status

• Evidence of manufacturer certification and training

• Ability to provide warranty-compliant repair services

• References for similar municipal wastewater pump repair work

Responses shall be submitted electronically to:

Cory Bracy

Procurement Manager

City of Lynn Haven

purchasing@cityoflynnhaven.com

If no responsive submissions are received by the stated deadline, the City intends to proceed with

award to Jim House & Associates, LLC.

The City reserves the right to determine, in its sole discretion, whether a responding vendor’s

qualifications demonstrate the ability to meet the City’s requirements.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

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