Project Information

Bid Title

Mullen Park Improvements RFP# 2025-008

Issuing Agency

McAlester city

Location

Oklahoma

Published Date

Dec 12, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

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Project Description

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City of McAlester

28 East Washington

McAlester, OK 74501

Request for Proposal

For

Mullen Park Improvements RFP# 2025-008

Table of Contents

INSTRUCTION TO BIDDERS .........................................................................................................................3

Conflicts between Documents .........................................................................................................3

Bid Submission ................................................................................................................................4

Equal Opportunity in Employment ..................................................................................................5

Bid, Award, and Contract ................................................................................................................5

PRE-BID CONFERENCE ................................................................................................................................5

EXAMINATION OF SITE ................................................................................................................................6

WORK SUMMARY ........................................................................................................................................6

CONDITIONS .................................................................................................................................................6

INSURANCE ..................................................................................................................................................6

HOLD HARMLESS.........................................................................................................................................7

SCOPE OF WORK ..........................................................................................................................................7

TECHNICAL SPECIFICATIONS.......................................................................................................................8

Bid Items ..........................................................................................................................................8

BID FORM ..................................................................................................................................................14

BID BOND ..................................................................................................................................................16

BUSINESS RELATIONSHIP AFFIDAVIT .......................................................................................................17

NON-COLLUSION AFFIDAVIT ....................................................................................................................18

NOTICE OF AWARD....................................................................................................................................19

AGREEMENT ...............................................................................................................................................20

PERFORMANCE BOND ................................................................................................................................26

STATUTORY BOND .....................................................................................................................................27

MAINTENANCE BOND ................................................................................................................................28

SPECIFICATION ATTACHMENT ..................................................................................................................29

MULLEN PARK IMPROVEMENTS RFP# 2025-008

2

INSTRUCTION TO BIDDERS

The City of McAlester, hereinafter referred to as the “City,” is seeking bids for installation of

restrooms/enclosed control room, pavilion, sidewalks, and patio seating at William P. Mullen Park.

Sealed bids will be received until 10:00 AM, Monday, December 22, 2025, in the McAlester City

Clerk’s Office on the second floor of the McAlester City Hall at 28 E Washington Ave., McAlester,

Oklahoma 74501. All bids received by the specified time will be opened at 1:00 PM in the City Council

Chamber on the first floor of City Hall. All bids shall remain on file at least forty-eight (48) hours before

a contract will be made and entered into thereon. Bids received more than ninety-six (96) hours prior to

the Bid Opening will be returned.

The Notice to Bidders; Form of Bid; Form of Contract; Plans and Specifications; Forms of Bid Bond,

Performance Bond, Statutory Bond and Maintenance Bond; and other Contract Documents may be

examined at the Office of the City Clerk, on the first floor of the McAlester City Hall.

All Bidders must be registered with SAM.gov. Must provide proof of registration or the UEI

number to show membership in good standing.

To request a full bid package, contact:

Norma Dellinger

Central Purchasing Agent

(918) 423-9300 Ext. 4932

norma.dellinger@cityofmcalester.com

All questions regarding this solicitation must be submitted in writing by 5:00 PM on December 15,

2025, to the City Clerk as follows:

City Hall

Attn: Cora Middleton

PO Box 578

McAlester, OK 74502

cora.middleton@cityofmcalester.com

Questions submitted after this deadline may not be answered. Written responses to questions will be sent

to potential bidders who have requested a bid package. Interested persons may be added to the list of

potential bidders by emailing a request to the Central Purchasing Agent.

Conflicts between Documents

In the event of a conflict between the Specifications and the Supplemental Conditions, the latter shall

govern. In the event of a conflict between the Plans and Specifications, the Specifications shall govern.

Bid Submission

MULLEN PARK IMPROVEMENTS RFP# 2025-008

3

Bids must be sealed. Each sealed envelope containing a bid must be plainly marked on the bottom left-

hand corner of the bid envelope “Mullen Park Improvements RFP# 2025-008”. The envelope must also

bear on the outside the bidder’s name and address. If forwarded by mail, the sealed envelope containing

the bid must be enclosed in another envelope addressed to the City of McAlester at the address above.

Bids shall consist of returning the following completed forms, all of which are found in this solicitation

package:

Bid Form

Bid Bond

Business Relationship Affidavit

Non-Collusion Affidavit

Each bidder shall accompany his original bid, filed with the City of McAlester, with a certified or

cashier’s check on a solvent bank located in Oklahoma or a Bid Bond in the amount of five percent (5%)

of the amount bid, as a guarantee of his ability to perform the contract bid upon, and that he will enter

into a written contract with the City of McAlester or its agent to perform said work and/or furnish said

materials in accordance with said plans and specifications and furnish the required bonds within ten (10)

days after acceptance of his bid.

After the bid prices have been compared, the City of McAlester will return the bid bonds of all except

the three (3) lowest responsive responsible bidders. The bid bond of the successful bidder will be

retained until the Performance Bond, Statutory Bond, Maintenance Bond and Certificate of Insurance

have been executed and approved, after which it will be returned. The bid security of the two (2)

remaining unsuccessful bidders will be returned after the successful bidder has entered into a contract

and has furnished the required bonds and insurance.

Each bidder shall accompany his bid with a sworn statement in writing that the Bidder has not directly

or indirectly entered into an agreement, express or implied, with any other bidder concerning the price or

amount of such bid or any bids, the limiting of the bids or bidders, the paying to anyone any money for

promotion expenses, the parceling or farming out to any bidder or bidders or other persons of any part of

the contract or any part of the subject matter of the bid or of the profits thereof.

Performance, Maintenance and Statutory Payment Bonds in the amount of one hundred percent (100%)

of the contract price with a Corporate Surety licensed in Oklahoma and approved by the City of

McAlester will be required for the faithful performance of the contract, and the bidder shall state in the

proposal the name and address of the Surety or Sureties who will sign this bond in case the contract is

awarded to him. The Maintenance Bond required will guarantee the repair of all damage due to

improper materials or workmanship for a period of one (1) year after the acceptance of the work by the

City of McAlester. Attorneys-in-fact who sign Bid Bonds and other bonds must file with each bond a

certified and effective dated copy of their Power of Attorney.

Equal Opportunity in Employment

MULLEN PARK IMPROVEMENTS RFP# 2025-008

4

All qualified applicants will receive considerations for employment without regard to race, color,

religion, sex, national origin, age or physical handicap. Bidders on this project will be required to

comply with the State of Oklahoma Title VII.

Bid, Award, and Contract

All bids must be made on the required bid form. All blank spaces for bid prices must be filled in, in ink

or typewritten, and the bid form must be fully completed and executed when submitted. Bidder must

submit three (3) copies of their proposal.

Conditional bids shall not be accepted. Tie bids are non-restrictive: In order for a tied bid proposal to be

accepted, it must be lower than the sum of low separate bids.

The City of McAlester may waive any informalities or minor defects or reject any and all bids. Any bid

may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement

thereof. Bids received more than ninety-six (96) hours before the time specified, and bids received after

the time set for opening bids will not be considered and will be returned unopened. No bidder may

withdraw a bid within sixty (60) days after the actual date of the opening thereof. Should there be

reasons why the contract cannot be awarded within the specified period, the time may be extended by

mutual agreement between the City of McAlester and the bidder.

Bidders must satisfy themselves of the accuracy of the estimated quantities in the bid scheduled by

examination of the site and a review of the drawings and specifications, including Addenda. After bids

have been submitted, the Bidder shall not assert that there was a misunderstanding concerning the

quantities of work or the nature of the work to be done.

The City of McAlester shall provide to bidders prior to bidding all information that is pertinent to, and

delineates and describes, the land owned and rights-of-way acquired or to be acquired.

The Contract Documents contain the provisions required for the construction of the project. Information

obtained from an officer, agent or employee of the City of McAlester or any other person shall not affect

the risks or obligations assumed by the contractor or relieve the contractor from fulfilling any of the

conditions of the contract.

PRE-BID CONFERENCE

Bidders are invited to attend a pre-bid conference to be held at 1:00 PM, Wednesday, December 10,

2025, at William P. Mullen Park located at North A Street and W. Springer Ave. in McAlester, OK.

Attendance at the pre-bid meeting is encouraged but is not mandatory. Bids will be accepted from

bidders who do not attend the meeting. Minutes of the meeting will be sent out as an addendum to

potential bidders and interested persons.

EXAMINATION OF SITE

MULLEN PARK IMPROVEMENTS RFP# 2025-008

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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