Project Information

Bid Title

RFP 926021 Commissioning Agent ESL HVAC

Issuing Agency

Town of North Branford

Location

Connecticut

Published Date

Nov 3, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 926021

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP 926021
Bid Title:	RFP 926021 Commissioning Agent ESL HVAC
Category:	RFPs / RFQs
Status:	Open

Description: The Town of North Branford Permanent Project Building Committee (PPBC) is seeking proposals and qualifications from building commissioning firms to provide comprehensive HVAC commissioning for the Edward Smith Library Facility. Publication Date/Time: 11/3/2025 8:00 AM Publication Information: ADVERTISED 11/02/2025 Closing Date/Time: 12/3/2025 11:00 AM Submittal Information: Submit PDF of bids digitally to: bids@nbct.us Bid Opening Information: Town Hall Contact Person: Michael Fumiatti Purchasing Agent mfumiatti@northbranfordct.gov Business Hours: M_F 8:30-4:30 Fax Number: 203-484-6025 Related Documents: RFP 926021 Commissioning Agent Edw Smith HVAC

Attachment Preview

Town of

North Branford

Purchasing Department

909 Foxon Road

North Branford, CT 06471

Tel: 203-484-6005

Michael P. Downes

Town Manager

Michael V. Fumiatti, Sr

Purchasing

The Town of North Branford (“Town”) is accepting sealed

Request for Proposals (RFP) for the following:

Request for Proposal

RFP Title:

RFP #:

Projection Description:

Project Summary

Commissioning Agent – Edward Smith Library HVAC

926021

The Town of North Branford Permanent Project Building

Committee (PPBC) is seeking proposals and qualifications from

building commissioning firms to provide comprehensive HVAC

commissioning for the Edward Smith Library Facility.

Department: PPBC – Edward Smith Library

RFP/Advertise Date: November 2, 2025

RFP Due Date: December 3, 2025 Opening Time:

11:00 AM

N/A Pre-Proposal Meeting Date:

Meeting Time:

N/A Pre-Proposal Meeting Location:

Contract Term: Award Through Project Completion

year

Summer 2026

Insurance Requirements:

Refer to Rider

300

(This Rider is attached)

Renewals

Option(s)

(at the sole

discretion of the

CONH)

Pricing Sheet: Respondent Supplied

Responses must be submitted in the form and manner specified in this request.

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Town of North Branford

Table of Contents

Cover Page

RFP Summary

Table of Contents

Instructions to Respondents

RFP Documents

Internet Access

Solicitation Downloads

Inquiries for Clarification

Addendum to RFP Documents

Contract Term

Insurance Requirements

Certification and Licenses

Unit Prices, Bid/RFP Quantities and Tax-Exempt Status

Equal Employment Opportunities

Alternates

Pricing Sheet

RFP Process and Submission

RFP Protest

Award of Contract

Execution of Contract

Notice to Proceed

RFP SPECIFICATIONS

Town Forms Signature Page

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INSTRUCTIONS TO RESPONDENTS

1 RFP Documents – the following documents are hereinafter collectively referred to as “RFP Documents” and each a RFP Document.

RFP Cover Sheet -Invitation with Summary

Instruction to Respondents

Specifications

Attachment to Specifications

This document need not be returned with your submission

This document need not be returned with your submission

This document need not be returned with your submission

This document need not be returned with your submission

1 Town Forms Signature Page

a Certificate of Non- Arrearage

b Non-Collusion Affidavit

c Affirmative Action Statement

d Contractors Wage Certification Form

e Statement of Qualifications

2 Calculation Sheet / Pricing Sheet

Required with your Submission

Required with your Submission

(a) These RFP Documents include a complete set of forms.

(b) Respondent may not qualify or alter the terms of the solicitation’s Bid Table. (if Applicable)

(c) Responses must be submitted through the website, no hardcopies accepted.

(d) All costs incurred in the preparation and presentation of this proposal shall be wholly absorbed by the

proposer. Any material submitted by the vendor shall become the property of the Town of North Branford

unless otherwise requested at the time of submission. Any material that is to be considered as confidential

in nature must be so marked.

2. Internet Access

(a) The Town cannot guarantee that equipment involved in RFP Submission and/or solicitation technology will

be available to provide information or receive transmittals. It is your responsibility to ensure that you have

current information and that your Submission is received at the designated location complete and on time.

The Town is not responsible for the confidentiality of information transmitted over the Internet.

(b) Downloading solicitations of any type does not obligate the Town to send you future notifications of

solicitations or addendum updates.

(c) It is the Respondent’s responsibility to update your contact information with the Purchasing Department.

3. Solicitation Downloads

(a) This document may be downloaded from our website at no cost to you. If you require a third party

to print the specifications and/or drawings, that cost will be borne by you.

(b) Drawing File Format: PDF

(c) Click on the above link if you don't have Adobe Acrobat and you wish to view the files in PDF

format.

4. Inquiries for Clarification

(a) The Town will not respond to a Respondent’s request(s) for oral interpretation and/or clarification of the

RFP Specifications for any reason.

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(b) The Town will respond to a Respondent’s written request(s) for interpretation and/or clarification of the RFP

Specifications.

(1) Any written Inquiry for Clarification must be received seven (7) or more business days prior to

the RFP Opening Date and Time. Any request received by the Town after this deadline will

not be given consideration.

(2) Please do not send questions or requests for clarification in a PDF format.

(3) Every interpretation made to a Respondent will be in the form of an Addendum to the RFP

Documents.

5. Addendum to RFP Documents

(a) All Addenda to the RFP Documents shall become part of the RFP. Respondents are required to check the

Website for Addendum. Each Respondent shall be bound by such Addenda whether or not received/viewed

by the Respondent.

(b) Questions are submitted via email to Purchasing@northbranfordct.gov, please include the RFP number and

RFP Title in the subject line.

(c) Addendums regarding Inquires for Clarification will be posted on the Town website, not less than five (5)

calendar days prior to the RFP Opening Date and Time.

(d) Addendums regarding extension of time will be posted on the Town website, any time prior to the RFP

Opening Date and Time.

6. Contract Term – (See RFP Summary for applicability)

(a) The term of the contract as a result of this solicitation shall be as stated in the RFP Summary and/or the

Specifications. If there are any options to renew, all renewals will be at the sole discretion of the Town and

pursuant to the same terms and conditions.

7. Insurance Requirements – see attached Rider

(a) Insurance will be required for the entire term of the contract. COI are to be emailed to your project

contact (see award notice)

(b) Renewal Certificates of insurance should email to your project contact:

8. Certification and Licenses

(a) If the service(s) that you are providing is a service for which a certification, license or other form of

qualification is required, please provide documentation with your statement of qualifications.

9. Unit Prices, RFP Quantities and Tax-Exempt Status

(a) The Unit Prices for each of the RFP items include its pro rata share of overhead so that the sum of the

products obtained by multiplying the quantity shown for each item by the unit price represents the total RFP.

Special attention is called to this section because in the event it is necessary to revise the quantities,

increase or decrease thereof may be made without limit and adjustment and compensation shall be made

on the basis of the Unit Prices for such items.

(b) Unit Prices should not include federal excise or state sales taxes. State Sales Tax is exempt under

Connecticut General State Statute Sec. 12-412. The Town is also exempt from transportation taxes when

goods are consigned to the Town.

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(c) It is understood an agreed that the Unit Prices shall control the Contract award.

(d) The quantities noted in this RFP are approximate (estimated only for use in comparing RFPs); and that the

sums obtained by multiplying the Unit Prices by the estimated quantities, and also the Total of these sums,

are inserted for the purpose of checking this RFP and for the convenience of the Respondent. The Unit

Prices paid are for the actual ordered quantities only.

(e) Shipments should be consigned to the Town in care of the Respondent.

10. Equal Employment Opportunity

The Town will terminate any contract without accepting liability for any incomplete work if it is found that the

Contractor has violated any of the provisions of Executive Orders 11246 and 11374, Connecticut Fair

Employment Practice Act, The Town reserves the right to incorporate into the contract any additional

provisions relating to Equal Employment, including an Affirmative Action Agreement

11. Alternate RFPs

(a) No alternate RFPs will be considered unless alternate RFPs are specifically requested by the Town.

12. Pricing Sheet - (See RFP Summary for applicability)

(a) Please provide your pricing matrix on a page or section of its own. The Town of North Branford must be

readily able to discern your pricing proposal at a quick glance.

13. RFP Process and Submission

(a) RFP Process (Only Digital Responses Accepted)

(1) Early Submittal of RFPs - RFPs received prior to the advertised hour of opening will be securely kept

sealed and unopened.

(2) RFP Opening - At the time and place fixed for the opening of RFPs, the Town will open and publicly

read aloud the name of every RFP respondent that received is by the submission deadline.

Respondents and other interested parties may be present, in person or by representative.

(3) Late Submittals - with the advent of complete digital bidding, no response will be accepted after the

closing date and time

(4) Withdrawal of RFPs - - Response may be withdrawn by you prior to the RFP Closing Date and Time by

you retracting your digital submission.

(5) RFP Rejections - The Town reserves the right to reject any and all RFPs which do not meet the

requirements of a lowest qualified responsible Respondent. Some reasons for rejection include but are

not limited to: altered or qualified Calculation Sheet, a non-Web based Calculation Sheet, non-

conforming Bid Bonds, incomplete or erroneous paperwork, late RFP Submission, Unbalanced High or

Low Unit Pricing, and/or not habitually performing with the Respondent’s own forces.

(6) RFP Rejection Notification - Should the Town reject an RFP for any reason, the Respondent shall be

notified. In case of such rejection, the Town will return any Bonds to the Respondent(s). No other part

of an RFP Submission will be returned.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541330Engineering Services

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