Project Information

Bid Title

RFP - Asphaltic Cement and Concrete Saw Cutting Services

Issuing Agency

East Bay Municipal Utility District

Location

California

Published Date

Apr 23, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

EBMUD is soliciting proposals for Asphaltic Cement and Concrete Saw Cutting Services, Request for Proposal (RFP) No. ESS 0626. The East Bay Municipal Utility District (District) invites all qualified asphaltic cement and concrete saw cutting services contractors to provide their services throughout the District service area.

Please respond to this RFP no later than 4:00 p.m. on Friday, May 15, 2026. Completed proposal should be emailed to: Andrew Elkin, Construction & Maintenance Scheduler, andrew.elkin@ebmud.com and Steve Callahan, Assistant Construction & Maintenance Superintendent, steven.callahan@ebmud.com .

Questions

If you have questions regarding this RFP, please send an email to Andrew Elkin, Construction & Maintenance Scheduler, andrew.elkin@ebmud.com . To ensure a response, questions must be received no later than 8:00 a.m. on Friday, May 8, 2026.

RFP - Asphaltic Cement and Concrete Saw Cutting Services

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Asphaltic Cement And Concrete Saw Cutting Services RFP ESS 0626	PDF

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REQUEST FOR PROPOSAL (RFP)

No. ESS 0626

for Asphaltic Cement and Concrete

Saw Cutting Services

ADDENDA

Prospective bidders are responsible for reviewing any

published addenda regarding this bid at

ebmud.com/business-center

CONTACT

Andrew Elkin, Construction & Maintenance Scheduler

(510) 287-0827

andrew.elkin@ebmud.com

RESPONSE DUE

(email) May 15, 2026

4:00 p.m. PST

SUBMIT ELECTRONICALLY TO*

andrew.elkin@ebmud.com, steven.callahan@ebmud.com

*Hardcopy proposals will not be accepted

375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT

RFP for Asphaltic Cement and Concrete Saw cutting Services ESS 0626

TABLE OF CONTENTS

I. STATEMENT OF WORK

A. SCOPE

B. PROPOSER QUALIFICATIONS

C. SPECIFIC REQUIREMENTS

D. DELIVERABLES / REPORTS

E. TAGS

F. SUPPLIER PERFORMANCE EXPECTATIONS AND PROGRESS

II. CALENDAR OF EVENTS

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS

A. RFP ACCEPTANCE AND AWARD

B. PRICING

C. INVOICING

IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION

A. DISTRICT CONTACTS

B. SUBMITTAL OF RFP RESPONSE

C. RESPONSE FORMAT

ATTACHMENTS

EXHIBIT A – RFP RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – EBMUD GUIDELINES FOR ASPHALTIC CEMENT/CONCRETE SAW CUTTING SERVICES

EXHIBIT E – ASPHALTIC CEMENT/CONCRETE SAW CUTTING RATE SHEET

EXHIBIT F – ADDITIONAL INFORMATION TO BE PROVIDED TO THE DISTRICT

• PREVAILING WAGE AGREEMENT

• STATEMENT OF RESPONSIBILITY

• CERTIFICATE OF LIABILITY INSURANCE

• CERTIFICATE OF WORKER’S COMPENSATION

REV 3/26/25

Asphaltic Cement and Concrete Saw Cutting Services, RFP No. ESS 0626

I. STATEMENT OF WORK

A. SCOPE

The East Bay Municipal Utility District (District) invites all qualified asphaltic cement and

concrete saw cutting services contractors to provide their services throughout the

District service area.

It is the intent of these specifications, terms, and conditions to use asphaltic cement and

saw cutting services primarily to augment District forces during the repair or

replacement of the District infrastructure when District resources are not available.

East Bay Municipal Utility District (District) intends to award a three-year contract, with

two options to renew for additional one-year terms at the sole discretion of the District,

to the Proposer(s) who best meets the District’s requirements.

B. PROPOSER QUALIFICATIONS

1.

Proposer Minimum Qualifications

a) Proposer, Proposer’s principal, or Proposer’s staff shall have been

regularly engaged in the business of providing asphaltic cement and

concrete saw cutting services for a minimum of at least three (3) years.

b) Proposer will be responsible for maintenance of equipment and providing

scheduled service as needed to ensure equipment is in good operating

condition.

c) Proposer shall possess all permits, licenses, and professional credentials

necessary to perform services as specified under this RFP. The District

reserves the right, at any time during the term of this RFP, to request any

of the required documentation.

d) Proposer shall be registered with DIR if applicable.

C. SPECIFIC REQUIREMENTS

Specific requirements are outlined in the following paragraphs. All contractors

submitting responses to this RFP must review these sections carefully and take actions

RFP NO. ESS 0626

Page 3

Asphaltic Cement and Concrete Saw Cutting Services, RFP No. ESS 0626

as noted. Please be sure all required documents are included in the submission

packages:

1. An agreement regarding payment of prevailing wages which must be signed and

returned.

2. Statement of responsibility related to work performed for the District to be

signed and returned.

3. Register your company on-line at www.ebmud.com(if you are not registered).

4. Register with the Department of Industrial Relations (DIR) and provide your DIR

number on the List of Equipment in Exhibit E., pursuant to Section 1725.5 of the

Labor Code.

5. All orders for asphaltic cement and concrete saw cutting MUST only be ordered

from Equipment Support Org. 755.

D. DELIVERABLES / REPORTS

At the conclusion of the RFP response evaluation process, all entities who

submitted a proposal package will be notified in writing by e-mail or USPS mail

with the name of the Proposer being recommended for contract award. The

document providing this notification is the Notice of Intent to Award.

Protests must be in writing and must be received no later than seven (7)

workdays after the District issues the Notice of Intent to Award. The District

will reject the protest as untimely if it is received after this specified time

frame. Protests will be accepted from proposers or potential proposers only.

If the protest is mailed and not received by the District, the protesting party

bears the burden of proof to submit evidence (e.g., certified mail receipt) that

the protest was sent in a timely manner so that it would be received by the

District within the RFP protest period.

Proposal protests must contain a detailed and complete written statement

describing the reason(s) for protest. The protest must include the name and/or

number of the proposal, the name of the firm protesting, and include a name,

telephone number, email address and physical address of the protester. If a

firm is representing the protester, they shall include their contact information

in addition to that of the protesting firm.

Protests must be mailed, hand delivered, or emailed to the Manager of

Purchasing, Mailstop 102, East Bay Municipal Utility District, 1010 Franklin St.,

Oakland, CA 94607 or P.O. Box 24055, Oakland, California 94623. Facsimile and

electronic mail protests must be followed by a mailed or hand delivered

RFP NO. ESS 0626

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Asphaltic Cement and Concrete Saw Cutting Services, RFP No. ESS 0626

identical copy of the protest and must arrive within the seven workday time

limit. Any proposal protest filed with any other District office shall be

forwarded immediately to the Manager of Purchasing.

In the event that the protest is denied, the protester can appeal the

determination to the requesting organization’s Department Director. The

appeal must be submitted to the Department Director no later than five

workdays from the date which the protest determination was transmitted by

the District, to the protesting party. The appeal shall focus on the points raised

in the original protest, and no new points shall be raised in the appeal.

Such an appeal must be made in writing and must include all grounds for the

appeal and copies of the original protest and the District’s response. The

proposal protester must also send the Purchasing Division a copy of all

materials sent to the Department Director.

The Department Director will make a determination of the appeal and respond

to the protester by certified mail in a timely manner. If the appeal is denied,

the letter will include the date, time, and location of the Board of Directors

meeting at which staff will make a recommendation for award and inform the

protester it may request to address the Board of Directors at that meeting.

The District may transmit copies of the protest and any attached

documentation to all other parties who may be affected by the outcome of the

protest. The decision of the District as to the validity of any protest is final. This

District’s final decision will be transmitted to all affected parties in a timely

manner.

E. TAGS

“Tags”, (also known by other names such as material tags, timesheets, receipts, Bill of

Lading, etc), for the services that has been done or materials that have been delivered

each day, should be given only to the supervisor onsite (foreman, GPS, etc.) of the

crew the driver is assigned to that day before being released for the day. The tags

must include the following information:

a. Vendor name

b. Program or project job number

c. Date

d. Jobsite address

e. District ORG number

RFP NO. ESS 0626

Page 5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238110Poured Concrete Foundation and Structure Contractors
• NAICS 238910Site Preparation Contractors
• NAICS 238990All Other Specialty Trade Contractors

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