Project Information

Bid Title

Debris Hauling Services

Issuing Agency

City of Sanford

Location

Florida

Published Date

May 27, 2025

Closing Date

Jun 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 24/25-19

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Sanford

Status
Active

Fiscal Year
2025

Primary Contact
Maria Green

Title
Debris Hauling Services

Secondary Contact
Michael Cash

Number
RFQ 24/25-19

Tertiary Contact

Type
Request for Qualifications

Department
Public Works

Online Submissions
No

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The purpose of this Proposal is to secure one or more contractors to provide disaster debris removal and disposal services within the City of Sanford, Florida (City). City seeks to establish one or more contracts for disaster debris removal, reduction, disposal, and other emergency cleanup services following a disaster event.

Dates(All times are listed as EST )

Broadcast Date
5/6/2025 7:00 PM EST

Question End Date
5/22/2025 2:00 PM EST

Due Date
6/5/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 8

Type	Name	Description	File Type
Request for Qualifications	RFP 24 25-19 Debris Hauling Services Final.pdf	RFQ 24/25-19 Debris Hauling Services Bid solicitation	PDF
Correspondence	Order ID 7808748.pdf	RFQ 24/25-19 DHS Legal Ad	PDF
Correspondence	CFR-2014-title2-vol1-part200.pdf	RFQ 24/25-19 Debris Hauling Services	PDF
Correspondence	CFR-2014-title2-vol1-part200-appII.pdf	RFQ 24/25-19 Debris Hauling Services	PDF
Correspondence	FEMA Debris Monitoring Guide March 2021.pdf	FEMA Debris Monitoring Guide (2021)	PDF
Correspondence	Disaster Debris Estimating Field Guide.pdf	Disaster Debris Mng Services Part 2 FEMA Requirements	PDF
Correspondence	00871 Guidance-Buy American Provisions of ARRA.docx	Guidance of Buy American Provisions	Word
Addendum	IFB 24 25 19 Addedum 1.pdf	IFB 24/25-19 Addendum #1	PDF

Questions & Answers

Total: 14

Question	Date Asked	Answer	Date Answered
Would the city clarify if a bid bond is required? If so, what are the bid bond requirements?	5/21/2025 5:27:27 PM
When was the last time the City had a contract activation for Debris Removal? How many CYs were removed?	5/22/2025 8:31:32 AM
Has the city determined which landfill(s) can be used? If so, please provide locations.	5/22/2025 8:31:40 AM
Has the city determined where possible DMS will be? If so, please provide locations.	5/22/2025 8:31:48 AM
Can the City provide which contractor held the previous or holds the current contract for the services requested in this solicitation with pricing?	5/22/2025 8:31:54 AM
Will there be a public bid opening? And if so, can you please provide call in #, zoom/Webex link or similar for the responding bidders to be present?	5/22/2025 8:32:03 AM
How does the City want us to calculate the $ amount for the bid bond? Or will listing "5% of the full amount of bid" on the bid bond be acceptable?	5/22/2025 8:32:12 AM
Does the City have a monitoring firm contracted? If so, which monitoring firm?	5/22/2025 8:32:19 AM
If the City cannot provide answers to the questions 3 business days prior to May 29th, would the City consider pushing back the due date to accommodate updates per the addendum and allow adequate mailing time?	5/22/2025 8:32:42 AM
The following forms are labeled as required, but are not listed as required forms on RFP pg. 36 - TAB D Requirements. Can the City confirm if the following forms are required to be submitted in addition to the forms required in Tab D: 00436 - Public Entity Crimes Statement; 0040 - Bidder Qualification Affidavit; 00458 - E-Verify Compliance Affidavit; 00460 - Americans With Disabilities Act Affidavit; 00470 - Instruction on Criminal Background Check/Compliance Requirements for Independent Contractors Applicable to Criminal History Evaluation Required by the City of Sanford; FEMA Certification as to Mandatory Supplements Clauses; Attachment D - Contractor Certification Regarding Scrutinized Companies.	5/22/2025 8:32:51 AM
Can the City confirm the following forms are not required with submittal: 00425_Affidavit: Security and Public Safety Requirements; 00442 - Receipt of Exempt Public Records and Agreements to Safeguard; 00456 - Unauthorized Illegal Alien Workers Affidavit; 00462- Financial Information Form; 00835 - Equal Employment Opportunity; Attachment G - Equipment Listing; Attachment J - Foreign Country of Concern Attestation; EFT Enrollment Form; Vendor Information Form	5/22/2025 8:32:57 AM
Can the City clarify if the Insurance Requirements form needs to be executed and returned with the submittal or are we only to submit proof of insurance in compliance with the insurance requirement matrix?	5/22/2025 8:33:03 AM
Typically Hanging Limbs and Hazardous Trees are cut and placed on ROW at a per tree rate instead of hourly. Would the City consider updating the pricing sheet to include or allow bidders to provide Hanging limb per tree and separate Hazardous Tree (by size) per tree rates to our submission?	5/22/2025 8:33:09 AM
Will the City allow responding bidders to include pricing for hauling of Debris from ROW to TDSRS > 10 miles?	5/22/2025 8:33:16 AM

Commodity Codes

Total: 6

Code	Description
[486-19]	Cleaner/Remover, Lead-Based Debris, Environmentally Certified Products
[990-60]	Monitoring Services, Disaster Debris and Recovery
[962-39]	Hauling Services
[910-27]	Garbage/Trash Removal, Disposal and/or Treatment
[910-27]	Garbage/Trash Removal, Disposal and/or Treatment
[929-66]	Refuse/Garbage Collection/Dumping Equipment Maintenance and Repair

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local
• NAICS 561730Landscaping Services
• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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