Project Information

Bid Title

Enterprise on-premise data center refresh

Issuing Agency

WSU Campus of Applied Sciences and Technology

Location

Kansas

Published Date

Apr 2, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01

Original Source

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Bid Documents

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Project Description

Open Date	Close Date	RFP Number	Description	Department	Attachments and/or Amendments
April 2, 2026	April 16, 2026	2026-01	Enterprise on-premise data center refresh	I.T.	Specifications

Attachment Preview

RFQ# 2026-01

Page |1

Request for Qualification

“Notice to Respondents”

Data Center Compute, GPU, Storage, Networking, and Professional Services

RFQ Number:

Date Posted:

Closing Date:

Email Address:

Website:

RFQ 2026-01

04/02/26

04/16/26

purchasing@wsutech.edu

https://wsutech.edu/purchasing/

Project Name:

Data Center Compute, GPU, Storage, Networking, and Professional Services

Agency:

WSU Campus of Applied Sciences and Technology (WSU Tech)

4004 North Webb Road, Gateway Bldg., Wichita, KS 67226

Guarantee:

No Monetary Guarantee Required

Scope Summary: WSU Tech is soliciting quotations from qualified vendors for the purchase, delivery,

installation, and support of an enterprise on-premises data center refresh consisting of compute, GPU

acceleration, storage, high-speed networking, and related professional services.

The goal of this RFQ is to acquire a scalable, high-performance three-tier architecture designed to

support:

• Core virtualization and general compute workloads in Hyper-V

• Light-duty GPU workloads (e.g., Adobe Creative Cloud applications delivered via RDS)

• Optional medium-scale Al / data science workloads

• High availability, low latency, and long-term operational support

Functionally equivalent solutions are acceptable.

RFQ# 2026-01

Page |2

This RFQ is a formal competitive process to evaluate each Respondent’s qualifications and submissions (Submittals). All

Submittals should respond to the information requested in this RFQ and may contain any additional information, drawings,

and data that Respondents believe will assist WSU Tech in making its selection, subject to RFQ electronic file limitations.

The electronic file name for the response must include both the name of the Respondent and title “Server Replacement

Project”. Hardcopy submittals are neither requested nor required.

READ THIS REQUEST CAREFULLY

From this point forward, all Contractors and Vendors shall be referred to as “Contractor”. Failure to abide by all the

conditions of this Request may result in the rejection of your proposal/quote. Inquiries about this Request should

indicate the RFQ number and title and be directed to the Purchasing Coordinator via email address above.

This notice to Contractors is intended to be used in conjunction with the Request for Proposal and all terms and

conditions.

Solicitation Reference Number: The above number has been assigned to this Solicitation and MUST be shown on all

correspondence or other documents associated with this Solicitation and MUST be referred to in all verbal

communications. All inquiries, written or verbal, shall be directed to the Purchasing Coordinator via email address

above.

Failure to notify the Purchasing Coordinator of any conflicts or ambiguities in this Solicitation for Proposal may result in

items being resolved in the best interest of WSU Tech. Any modification to this Request shall be made in writing by

addendum and mailed to all bidders who received the original request. Only written communications are binding.

Sales Tax Determination: This Project has been determined by the Kansas Department of Revenue to be exempt from

Kansas Sales Tax(es). The cost of said tax must be EXCLUDED FROM all Proposals and Contract prices. Sales tax includes

all applicable state, county and city sales tax. If needed, WSU Tech will provide the Contractor with a tax exemption

number for their use.

Contact: All communications and for technical information regarding the RFQ specified in this solicitation and to

arrange for a site visit, contact:

purchasing@wsutech.edu

Any correspondence by potential bidders, with WSU Tech, must be documented in writing and submitted to the

Purchasing Coordinator, to be considered for any possible addenda, and/or in the evaluation of the proposal/quote.

Any change in specifications shall be documented by the Purchasing Coordinator and will be issued by written

addendum.

RFQ# 2026-01

Page |3

This Request for Qualification (RFQ) does not obligate WSU Tech to award a contract or complete the proposed project

and each reserves the right to cancel this RFQ if it is in its best interest. Proposals must be clear and concise. Proposals

that are difficult to follow or that do not conform to the RFQ format or binding specifications may be rejected.

Responding Vendors must include the required information called for in this RFQ. WSU Tech reserves the right to reject

a proposal if required information is not provided or is not organized as directed.

WSU Tech also reserves the right to waive minor informalities and reserves the right to:

1. Reject any and all proposals received in response to this RFQ.

2. Select a proposal for contract negotiation other than the one with the lowest cost.

3. Negotiate any aspect of the proposal with any Vendor.

4. Terminate negotiations and select the next most responsive Vendor for contract negotiations.

5. Terminate negotiations and prepare and release a new RFQ.

6. Terminate negotiations and take such action as deemed appropriate.

Any decision to cancel or reject any and all proposals is in WSU Tech’s sole discretion. WSU Tech also reserves the right

to change the evaluation criteria or any other provision in this RFQ by posting notice of the change(s) on the Purchasing

section of WSU Tech’s webpage. Vendors should check the site daily for updates (e.g. amendments, responses to

questions) and are expected to review information on the site carefully before submitting a final proposal. Such changes

or updates above constitutes written notice to each Vendor.

Proposal Content and Specifications

RFQ# 2026-01

Page |4

Please see attachment for specification information

RFQ# 2026-01

Page |5

Duration of Offer

All proposal responses must indicate they are valid for a minimum of one hundred eighty (180) calendar days

from the date of the proposal closing unless extended by mutual written agreement of both parties. Prices

and terms of the proposal as stated must be valid for the length of the resulting contract.

RFQ Terms and Conditions

This RFQ includes and incorporates the Contract Provisions form. Contractors should be aware that these

terms and conditions in preparing responses to this RFQ. Much of the language reflected in any resulting

contract with WSU Tech is required by statute. If you take exception to any of the language in the terms and

conditions, you must indicate those exceptions in your response to the RFQ; certain exceptions may result in

your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your

response to the RFQ will be available for discussion or negotiation.

Proposal / Delivery Form

Lump Sum Contract Proposal for: $ _________________________ DATE: ________________

Proposer: ________________________________

ADDRESS: __________________________________________

Base Bid: In compliance with the Instructions to Proposers and subject to all conditions thereof, the

undersigned hereby proposes to furnish all material and equipment and to perform all labor for and incidental

to the entire Work for the Project, all in accordance with the Drawings, Specifications and Contract

Documents.

WSU TECH IS TAX EXEMPT BY STATE STATUTE. THE SUCCESSFUL CCONTRACTOR WILL BE RESPONSIBLE FOR

ANY AND ALL STATE AND LOCAL TAXES AND WILL NOT PASS SUCH ONTO WSU TECH.

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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