Project Information

Bid Title

RFQ 26-01 FITCH HIGH SCHOOL STADIUM RENOVATIONS

Issuing Agency

Town of Groton

Location

Connecticut

Published Date

Dec 15, 2025

Closing Date

Jan 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFQ 26-01 FITCH HIGH SCHOOL STADIUM RENOVATIONS

• RFQ 26-01 FITCH HIGH SCHOOL STADIUM RENOVATIONS

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Town of Groton

Request for

Qualifications

Consultant Design Services

Fitch High School Stadium Renovations

RFQ 26-01

Submittals Due

January 30, 2026

REQUEST FOR QUALIFICATIONS

Consultant Design Services

Fitch High School Stadium Renovations

FOR THE PUBLIC WORKS DEPARTMENT, TOWN OF GROTON, CT

INTRODUCTION

The Town of Groton Public Works Department is soliciting qualification statements from

qualified consultants to perform the following services:

To provide architectural and engineering services (preliminary and final design, contract

administration and site inspection) for the renovation of the Fitch High School stadium which

includes the football field, running track, grand stands, new restroom/concession and storage

buildings as well as other site amenities.

SUBMITTAL INSTRUCTIONS

The following information must be included in each submittal of qualifications:

 Cover letter indicating firm’s interest and signed by person authorized to enter into

contracts for the firm.

 Company background statement consisting of who the firm is, discipline capabilities,

principals, staff availability, location, and financial stability.

 A detailed statement including the organizational structure under which the firm is

proposing to conduct business. The relationship to any "parent" firm or subsidiary firm,

with any of the parties concerned, must be clearly defined. In the case of multiple firms,

the "firm of record" and the party responsible for coordination shall be identified. Include

firm’s ability to administer the services outlined in the Request For Qualifications.

 Qualifications and position with firm of those individuals that represents the knowledge

base that the firm will bring to the Department. Include resumes of key personnel.

 Concluding statement as to why your firm is best qualified to meet the needs of the Town

and why your firm should be selected.

The firms responding to this Request for Qualifications must have or be able to procure the

levels of insurance listed in this package. Those firms short listed for interviews must provide

proof of the insurance before the interview.

For questions, please contact Lori Hipsky, Project Management Specialist, at 860-448-4084.

An original and six (6) copies of your qualifications, containing the above requirements, are to

be submitted to, Director of Public Works, 134 Groton Long Point Road, Groton, CT, by

January 30, 2026 by 4:00 p.m. Submittal deadline will be strictly enforced.

The Town of Groton is an equal opportunity/affirmative action employer.

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SCOPE OF SERVICES

GENERAL INFORMATION

 The Town of Groton voters recently approved bonding $14,380,000 for renovations and

improvements to the Fitch High School stadium facility. This work is Phase 1 of the Town

of Groton Athletic Field Improvement plan. The referendum explanatory text is attached for

reference.

 Proposed renovations and improvements to the Fitch High School Stadium include:

 Replacing the natural grass football field with a synthetic turf multi-use

field

 Replacing the existing 6-lane running track, around the field, with a new

8-lane track

 Replacing all of the existing grandstands with new grandstands that have

an ADA accessible area

 Construction of a new Press Box

 New field lighting

 Construction of a new public restroom and concession building

 Construction of a new ticket booth

 Installing a new scoreboard

 Constructing a new natural grass practice field

 Replacing the track & field event amenities (e.g long jump, high jump,

pole vault, etc…)

 Construct a new parking lot adjacent to the field, primarily for ADA

accessibility

 Construction of a new storage building

ORGANIZATION

The Public Works Department will assign a member of its staff to serve as the

project manager, whose duties will be as follows:

• To act as the owner's representative

• To administer the professional contracts

• To staff and report to the various boards and commissions

• To have prepared press releases and other information

PROPOSED CONSULTANT SERVICES

Below is a brief summary of the services we are looking for. This list is not an all-

inclusive list of all services needed. A detailed scope of services will be developed

with the selected consultant.

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12/15/25

Phase 1 – Conceptual Design

 General familiarize yourself with the area and special issues

 Hold a design kick-off meeting to gather input and ideas from the various stakeholders

 Perform field surveys and gather available utility information

 Prepare concept level plans with budgeting order of magnitude costs

 Identify any project components that may not be able to be completed due to project

budget or other constraints

 Refine plans based on comments from staff

Phase 2 – Preliminary Engineering / Preliminary Design

 Develop design plans and profiles to 30% completion stage based on the conceptual plans

from Phase 1

 Identify any permits needed

 Code analysis and ADA compliance review

 Preliminary lighting design and photometric analysis

 Identify utility relocations

 Include typical cross-sections, building floor plans, sidewalks, drainage and other utilities,

and pertinent details

 Prepare cost estimate

 Conduct a public informational meeting and Town Council/ Board of Education

presentation

Phase 3 – Final Design

 Bring design to 90% final completion

 Prepare project manual and bid specifications

 Obtain all needed permits to construct

 Prepare final cost estimate

Phase 4 – Bidding

 Create 100% final plans and project manual

 Hold pre-bid meeting for prospective bidders

 Answer bidder questions and issue addendum

 Review bids received and make written recommendation to award

Phase 5 – Construction Administration

 Hold pre-construction conference

 Review and approve all submittals, shop drawings, proposed change orders, Requests for

Information, and payment requisitions

 Attend regular job meetings

 Provide on-site construction inspection

SELECTION OF CONSULTANT

A Selection Committee consisting of Town of Groton staff and officials will evaluate the

qualification statements that we receive and select not more than three of the most

qualified firms to be interviewed by the panel. Interviews will be set up with the selected

firms and each firm will make a presentation to, and answer questions from, the panel.

The panel will select the most qualified firm.

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Evaluations will be based on the following factors:

• Firm experience in High School athletic field/stadium design

• Experience of key personnel within your firm

• Thoroughness of submittal

• Capacity of firm to perform work on schedule

The Town will enter into a contract with the selected firm within 30 days after the

contract and fee has been agreed upon. Funding is in place for the design and

construction.

TOWN SUPPLIED INFORMATION

• Any existing surveys, plans and mapping

• GIS data (2’ contours)

DELIVERABLES

• The plans shall be done in AutoCAD format (.dwg). The contract specifications shall

be done in Microsoft Word format (.doc).

• Deliver to the Town a full set of final plans in digital format.

• Deliver to the Town a full set of final specifications in digital format.

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12/15/25

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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