Project Information

Bid Title

RFP for Waste and Recycling Management Services

Issuing Agency

Washington County

Location

Minnesota

Published Date

Apr 17, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Waste and Recycling Management Services
Category:	Washington County Public Works
Status:	Open

Description: Washington County is looking to secure services for waste and recycling management. Washington County already has a recycling and organics waste program, however, needs a vendor for mixed municipal solid waste and recycling around the park locations. Publication Date/Time: 4/17/2026 12:00 AM Closing Date/Time: 5/1/2026 3:30 PM Contact Person: Mike Cornell, Park Supervisor Phone: 651-430-8247 Email: Mike.Cornell@washingtoncountymn.gov Related Documents: RFP for Waste and Recycling Management Services (PDF)

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Request for Proposals (RFP) for

Waste & Recycling Management

Services for Washington County

RFP release date: 04/17/2026

Submission due date: 05/1/2026

A great place to live, work and play…today and tomorrow.

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.co.washington.mn.us

Washington County is an equal opportunity organization and employer.

Table of Contents

1. Introduction ....................................................................................................................................................... 3

1.1. Background Information ............................................................................................................................ 3

1.2. County Authorized Representative............................................................................................................ 3

1.3. Schedule..................................................................................................................................................... 3

2. Scope of Services ............................................................................................................................................... 3

2.1. Scope of Work to be Performed ................................................................................................................ 4

2.2. Deliverables ............................................................................................................................................... 4

2.3. Other Requirements .................................................................................................................................. 7

3. Proposal Content ............................................................................................................................................. 14

3.1. Cover Letter ............................................................................................................................................. 14

3.2. Qualifications and Experience ................................................................................................................. 15

3.3. References ............................................................................................................................................... 15

3.4. Cost and Fee Schedule ............................................................................................................................. 15

3.5. Appendix A ............................................................................................................................................... 15

4. Proposal Submittal........................................................................................................................................... 15

5. Proposal Evaluation and Selection................................................................................................................... 15

5.1. Evaluation Committee ............................................................................................................................. 15

5.2. Evaluation Criteria.................................................................................................................................... 15

5.3. Interview/Presentation............................................................................................................................ 16

5.4. Final Selection .......................................................................................................................................... 16

5.5. Reserved Rights........................................................................................................................................ 16

6. Proposal Questions .......................................................................................................................................... 16

Page |2

Washington County Parks Trash and Recycling

1. Introduction

Washington County is looking to secure services for waste and recycling management.

1.1. Background Information

The County was established in 1849 and has the powers, duties, and privileges granted counties by state

law, codified in Minn. Stat. § 373. The County serves an area of 423 square miles, with an estimated

population of 262,748. The County’s fiscal year begins on January 1 and ends on December 31. The County is

governed by a five-member board of county commissioners representing separate districts within the

county. In addition, the offices of county attorney and sheriff are elected on a county-wide basis.

The County offers a full range of services including courts, property tax administration, law enforcement and

corrections, public works, human services, parks, solid waste management, library, community health,

county extension, and general administration. The County employs approximately 1300 employees.

Washington County already has a recycling and organics waste program, however, needs a vendor for mixed

municipal solid waste and recycling around the park locations.

1.2. County Authorized Representative

Include contact name and information. The County Authorized Representative for this RFP is:

Mike Cornell

Email: Mike.Cornell@washingtoncountymn.gov

Phone: 651-430-8247

1.3. Schedule

Include a timetable of due dates and times. Washington County anticipates the following schedule:

Schedule

Due Date

RFP Release Date

Questions Due

Addendum Release Date

Proposals Due

Notification of Award

Commencement Date

Completion Date

2. Scope of Services

4/17/2026

4/24/2026

4/27/2026

5/1/2026

5/11/2026

5/25/2026

continuous

The purpose of this contract is to provide waste and recycling removal services for various Washington

County Parks which includes, Lake Elmo Park Reserve, Big Marine Park Reserve, Square Lake Park, Pine Point

Regional Park, St. Croix Bluffs Regional Park, Point Douglas Park, Cottage Grove Ravine Regional Park, and

the Historic Courthouse.

Page |3

Washington County Parks Trash and Recycling

2.1. Scope of Work to be Performed

Contractor will provide resources, labor, materials, and equipment necessary to perform nonhazardous

mixed material solid waste and recycling services ("services") In accordance with sections 2.2 and 2.3.

2.2. Deliverables

MIXED MUNICIPAL SOLID WASTE (MMSW) DISPOSAL.

The Contractor must dispose of MMSW in accordance with the Waste Management Act and local and state

requirements, including ordinances, designation, and Restriction on Disposal. See Minn. Stat. § 115A.46,

Minn. Stat. § 115A.471, Minn. Stat. § 473.803, Minn. Stat. § 473.848, and Minn. Stat. § 473.149.

CONTAINERS OWNED BY WASHINGTON COUNTY.

Some facilities may own their own containers. The Contractor agrees to utilize these containers while

performing services under this contract unless mutually agreed upon by both parties in writing. North Parks

including Big Marine and Square Lake all have County Owned dumpsters that are rear dump.

SOLID WASTE & RECYCLING HAULER LICENSE.

If applicable the Contractor must provide a Solid Waste Hauler License, at the Contractor’s expense, from

the appropriate county where the service is being provided. The Contractor must keep this license valid

throughout performance of this contract. The Contractor must dispose of the rubbish in accordance with the

county’s solid waste plans, and the Waste Management Act, Minn. Stat. § 115A.46.

CONFORMANCE.

Contractor services must conform to the requirements imposed by applicable local and state ordinances,

designation, and Restriction on Disposal (Minn. Stat. Section 473.848) of each site awarded a contract.

Refuse disposal site address for each is included in Exhibit D, Supplement 1 Price Schedule.

SOLID WASTE & RECYCLING TRANSPORTER RESPONSIBILITIES.

The Contractor must provide all trained personnel and equipment to perform the requirements of the

Contract. All solid waste and recycling must be transported in a manner to not become a public nuisance or

hazard. Any waste spilled during the emptying of containers must be picked up by the Contractor and

disposed of properly.

COMPLIANCE.

Transportation of all solid waste must be accomplished in accordance with all existing laws and ordinances,

regulations and future amendments thereto, of the State of Minnesota, its regulatory agencies and local

governing bodies (city, county, State, etc.) and departments and must comply with all State and local

pollution contract and fire ordinances. The Contractor must be knowledgeable of and able to comply with all

pertinent regulations relating to the disposal of rubbish, solid waste, recycling, and hazardous waste,

including but not limited to city, county, state, or federal laws, rules, regulations, codes, permits, and

statutes. Any compensation or fines required by regulating agencies will be paid by the contracted solid

waste transporter and will not be reimbursed by Washington County. This statement is only applicable to

the services contracted. The Contractor must be responsible for all spillage caused by the Contractor’s

actions or lack of action.

COLLECTION SCHEDULE.

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Washington County Parks Trash and Recycling

At a minimum, the Contractor must collect waste & recycling from the facility(s) as specified in Exhibit A

Price Schedule. If a change needs to happen, submit an email requesting the change and will be able to

have 15 days for the contractor to comply with request. The collection schedule will be agreed upon,

through a duly executed amendment, by both Washington County and the Contractor.

RIGHT TO ADD.

Washington County will have the right to add or decrease the services by email. Changes to the Contract

must be agreed upon by both parties and set forth in a duly executed amendment to the Contract. All

services will be validated by a Parks Maintenance Supervisor or Park Manager. Washington County may also

revert to an “on-call” collection frequency if it is determined to be in the best interest of the State.

WASTE & REYCLING COLLECTION EQUIPMENT.

In general, all equipment provided by the Contractor in the performance of services under this contract

must be of a high quality. The vehicles must be designed and operated to prevent collected materials from

escaping from the vehicles. Hoppers must be closed on top and on all sides with screening materials to

prevent collected materials from leaking, blowing, or falling from the vehicles. All vehicles and containers

must be watertight and must be operated so that liquids do not spill during collection or in transit. If

Contractor-owned containers utilized in this contract do not work properly, it will be the responsibility of the

Contractor to replace and/or repair them at no additional charge to the State agency. The Contractor must

be responsible for all maintenance and repair of the containers. Unless otherwise indicated in this contract,

changes to the Contract must be agreed upon by both parties and set forth in a duly executed amendment

to the Contract. Any modification of Contractor-owned equipment will be completed by the Contractor at

the Contractor’s expense. Alterations to the containers must have prior approval from Washington County

in writing prior to modification. Maintenance must be completed a minimum of one time per calendar year

during the month of August, or as requested by Washington County. This maintenance must include

inspection, lubrication, cleaning, and verification that the containers are in working order. This includes both

Contractor and State-owned equipment utilized during services under this Contract. The contractor will

provide written verification within seven (7) days of maintenance being completed.

EQUIPMENT DAMAGE.

Equipment on Washington County premises are at the Contractor’s risk and not Washington County’s. The

Contractor must hold Washington County harmless for any damage to Contractor equipment while in use on

Washington County property unless the damage can be attributed to actions by Washington County. The

Contractor must repair or replace equipment within twenty-four (24) hours any container that was supplied

by the Contractor and was in use on Washington County property. Washington County shall not overload,

move or alter the equipment or allow a third party to do so, and shall use it only for its intended purpose.

Washington County shall provide safe and unobstructed access to the equipment on the scheduled

collection day. Any damage caused by the Contractor’s negligence to Washington County’s property or to

equipment furnished by Contractor, normal wear and tear excepted, while in the care, custody, and control

of Washington County, including, but not limited to, trees, shrubs, lights, islands, water hydrants, containers,

compactors, container equipment, compactor, curbs, fencing, etc., shall be repaired and/or replaced in full

by the Contract Vendor to the satisfaction of the State. Contract Release: W-223 Contract Release 17

(11/16/17) Page 7 of 9

Page |5

Commodity Codes

• NAICS 562111Solid Waste Collection

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