Project Information

Bid Title

NOFO: Vermont Local Roads 2026.pdf Application: Vermont Local Roads 2026 Application Form.pdf Act 154 Good Standing Certification: GoodStandingCERT.pdf

Issuing Agency

State of Vermont - Agency of Transportation

Location

Vermont

Published Date

Jun 15, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

NOTICE OF FUNDING OPPORTUNITIES (NOFO) REQUEST FOR QUALIFICATIONS (RFQ)	QUESTIONS DUE PRIOR TO 2:00 P.M.	ADDENDUM(S)	PROPOSALS DUE PRIOR TO 2:00 P.M.
NOFO: Vermont Local Roads 2026.pdf Application: Vermont Local Roads 2026 Application Form.pdf Act 154 Good Standing Certification: GoodStandingCERT.pdf	June 15, 2026	Addendum #1	June 29, 2026

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State of Vermont

Agency of Transportation

Barre City Place

219 North Main Street, Suite 105

Barre, Vermont 05641

Administration Division

Contracts and Grants Administration Section

http://vtrans.vermont.gov/

Notice of Funding Opportunity (NOFO)

Vermont Local Roads 2026:

➢ Temporary Lighting Grant Program

➢ Municipal Sign Package Grant Program

➢ Rigid Roadway Equipment Grant Program

Issue Date:

June 02, 2026

Questions Due:

June 15, 2026 – Prior to 2:00 PM (EST)

NOFO Responses Due: June 29, 2026 – Prior to 2:00 PM (EST)

State Contact: Tricia Scribner, Administrative Services Manager III

E-Mail: tricia.scribner@vermont.gov

Please be advised that all notifications, releases, and addendums associated with this NOFO will be

posted at:

Notice of Funding Opportunities | Agency of Transportation

The state will make no attempt to contact interested parties with updated information. It is the

responsibility of each applicant to periodically check the above webpage for all notifications,

releases and addendums associated with this NOFO. All questions related to this NOFO shall be

forwarded to the below State Contact through e-mail. AOT will not be bound by any oral

communications. Communication with other AOT personnel regarding this NOFO is prohibited

and may result in the rejection of your application.

Contents

Agreement Classification:................................................................................................................................................ 2

Source(s) of Fund(s): ....................................................................................................................................................... 2

Program Description: ....................................................................................................................................................... 2

Anticipated Number of Awards: The applicant may apply for one or all three (3) funding opportunities but will

only be eligible to receive an award for one (1) grant program. ................................................................................ 2

Eligibility Information: ....................................................................................................................................................... 2

Technical Assistance: ...................................................................................................................................................... 3

Reservation of Rights:...................................................................................................................................................... 3

Exceptions to Terms and Conditions:............................................................................................................................ 3

Confidentiality:................................................................................................................................................................... 4

Application Instructions – General: ................................................................................................................................ 4

Vermont Local Roads 2026

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Electronic Submission Requirements:........................................................................................................................... 4

Indirect Cost Rate, Federal De Minimis Rate, and/or Cost Allocation Plan: ........................................................... 4

Application Review and Selection Process: ................................................................................................................. 5

Evaluation Criteria: ........................................................................................................................................................... 5

Pre-Award Eligibility: ........................................................................................................................................................ 7

Grant Agreement: ............................................................................................................................................................. 7

Sub-Granting (If Applicable):........................................................................................................................................... 7

Attachment A - Scope of Work ....................................................................................................................................... 9

Attachment B - Payment Provisions ............................................................................................................................ 12

Agreement Classification:

➢ Discretionary Grant - Funds will be distributed based on the discretion of the granting

agency.

Source(s) of Fund(s):

➢ State Award Information: Transportation Funds

Program Description:

The Vermont Agency of Transportation, hereinafter referred to as AOT, recognizes the need to

support municipalities to improve their road networks, work safety, and ability to purchase

necessary roadway equipment. To address these needs, AOT has three (3) separate competitive

grant programs in this NOFO to assist municipalities with funding for essential supplies.

Anticipated Number of Awards: The applicant may apply for one or all three (3) funding

opportunities but will only be eligible to receive an award for one (1) grant program.

➢ Temporary Lighting Grant Program 2026: Will result in a single award.

➢ Municipal Sign Package Grant Program 2026: will result in one sign package to a selected

town in each of the four (4) regions.

➢ Rigid Roadway Equipment Grant Program 2026: Will result in a single award.

Eligibility Information:

Eligible Applicants:

➢ State of Vermont Municipalities

Vermont Local Roads 2026

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Other Eligibility Criteria:

➢ The Applicant awarded a grant shall, upon notification of award, apply for registration with the

Vermont Secretary of State's Office to do business in the State of Vermont, if not already so

registered. The registration form may be obtained from the Vermont Secretary of State, 128

State Street, Montpelier VT 05609-1101. The telephone number is 800-439-8683. Registration

can be completed online at Vermont Secretary of State - Business Services Division AOT will

not process the grant until the Organization is registered with the Secretary of State’s office.

➢ The Applicant shall submit to AOT a certificate of insurance showing that minimum coverages

are in effect Vermont State Insurance Specification | Agency of Administration. The certificate

must be submitted to the office of Contract Administration, Grant Unit prior to execution of the

agreement. No work may be performed for any AOT grant and/or Notice to Proceed, including

mobilization, without compliant insurance being on file at AOT Contract Administration, Grants

Unit. It is the responsibility of the Applicant to maintain current certificates of insurance on file

with the State through the term of the grant.

➢ The Applicant awarded a grant shall, upon notification of award, apply for a Unique Entity

Identifier (UEI) Number with Home | SAM.gov. The UEI number assignment is free for all

businesses required to register with the US Federal government for grants. The twelve-

character alphanumeric value is assigned and maintained via SAM.gov.

Technical Assistance:

➢ The Agency of Commerce & Community Development (ACCD), Department of Economic

Development (DED), APEX Accelerator may be of assistance when registering with Home |

SAM.gov. There is no cost to the Applicant for assistance provided by APEX Accelerator. Their

website is: https://accd.vermont.gov/economic-development/programs/apex

Reservation of Rights:

Application(s) become the property of AOT upon submission. The cost of preparing, submitting and

presenting an application is the sole expense of the Applicant. Unselected application(s) shall be

securely disposed of at AOT’s discretion. AOT reserves the right to reject any and all application(s)

received as a result of this solicitation, to negotiate with any qualified source, to waive any formality

and any technicalities or to cancel this NOFO in part or in its entirety if it is in the best interest of

AOT. This solicitation of application(s) in no way obligates AOT to award a grant.

Exceptions to Terms and Conditions:

The applicant must state any exceptions taken to the terms and conditions in this NOFO. For each

exception the applicant shall identify the term or condition, state the reason for the exception, and

provide any other information concerning the exception. Such exceptions, deviations or conditional

assumptions may, however, result in rejection of the application as unresponsive. Failure to note

exceptions when responding to the NOFO will be deemed to be acceptance of the State grant terms

and conditions. If exceptions are not noted in the response to this NOFO but raised during grant

negotiations, the State reserves the right to cancel the negotiation if deemed to be in the best

interests of the State. This includes waivers to the insurance requirements.

Vermont Local Roads 2026

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Confidentiality:

Applicants are hereby expressly directed not to include any confidential information in their

application submissions, except as specifically identified in this NOFO. By submitting an application

in response to this NOFO, applicants acknowledge and agree to abide by the terms and conditions

outlined in this document, including the prohibition on submitting confidential information. This

prohibition reduces the burden on the State while preventing applicant-confidential information from

entering the public record. All application(s) received will become part of the grant file and will

become a matter of public record, and may be disclosed to the public in accordance with the

Vermont Public Records Act, 1 V.S.A. § 315 et seq. If the application documents include material

that is considered by the applicant to be proprietary and confidential under 1 V.S.A. § 315 et seq.,

the applicant shall submit a cover letter that clearly identifies each page or section of the application

that it believes is proprietary and confidential. The applicant shall also provide in their cover letter a

written explanation for each marked section explaining why such material should be considered

exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. §

317(c), including the prospective harm to the competitive position of the applicant if the identified

material were to be released. Additionally, the applicant must include a redacted copy of its

response for portions that are considered proprietary and confidential. Redactions must be limited

so that the reviewer may understand the nature of the information being withheld. It is typically

inappropriate to redact entire pages, or to redact the titles/captions of tables and figures. Under no

circumstances can the entire response be marked confidential, and the State reserves the right to

disqualify responses so marked.

Application Instructions – General:

Do not merge individual documents into a single PDF file. The quality of application(s) and

adherence to solicitation response requirements and/or restrictions are considered reflective of the

way the applicant could be expected to conduct business and will be given due consideration

throughout the evaluation process.

Failure to provide all required information, or indications that the applicant did not conform to all

terms as set forth in the NOFO and attachments may make the offer non-responsive and may result

in the elimination of the applicant from further consideration for award.

Applications or unsolicited revisions submitted after the above specified due date and time will not

be accepted and will be securely disposed of.

Electronic Submission Requirements:

Applications will only be accepted electronically via e-mail. Please submit your application to

Tricia.Scribner@Vermont.gov. The email subject should state “NOFO - Vermont Local Roads

2026: Temporary Lighting Award Program, Municipal Sign Package Award Program, Rigid

Roadways Equipment Grant Program”.

Indirect Cost Rate, Federal De Minimis Rate, and/or Cost Allocation Plan:

Vermont Local Roads 2026

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If an applicant intends to use an indirect cost rate (per 2 CFR § 200.414) it must meet one of the

following criteria:

➢ Federally Negotiated Indirect Cost Rate

A current rate that has been reviewed and approved by a Federal Agency. You must submit

the current approval letter from the Federal Agency to the Vermont Agency of Transportation

(AOT) Audit Bureau at aot.audit@vermont.gov

➢ Indirect Cost Rate Negotiated with the Pass-Through Entity (AOT)

If your organization does not have a federally approved rate and intends to use an indirect

cost rate, you must request the Vermont Agency of Transportation (AOT) Audit Bureau

conduct a financial review of the presented indirect cost rate.

*Please reach out to the AOT Audit Bureau at aot.audit@vermont.gov as early as possible to

allow sufficient time to conduct the review.

➢ Federal De Minimis Rate

Organizations that have never had a negotiated indirect cost rate may elect to use the

current Federal de minimis rate and to apply such rate to the Modified Total Direct Costs

(MTDC). The de minimis rate may be used indefinitely and the desire to utilize the de

minimis rate must be indicated in the application. Further, once elected this methodology

must be used consistently for all Federal awards until such time as a non-Federal entity

chooses to negotiate for a rate.

Failure to provide documentation of a federally approved rate, or failure to request a review

from the AOT Audit Bureau, may result in delays with grant processing.

Application Review and Selection Process:

AOT will award grant(s) in the best interest of the State.

The selection panel comprises of AOT employees from varying Departments and Bureaus and in

some cases externally interested parties. The panel members may or may not be familiar with your

organization. With that in mind, it is important to provide detailed information regarding the

evaluation criteria listed below.

Ratings will focus on the strengths and weaknesses as demonstrated by the applicant. Assigned

ratings represent the consensus developed by the selection committee. Each criterion described

below will be scored according to the following chart.

Evaluation Criteria:

➢ Temporary Lighting Grant Program 2026:

1. Types of Temporary Work Zones (0-10 points)

Discuss types of temporary work zones your town implements and maintains.

2. Training on Work Zones (0-30 points)

Discuss training on work zones your town receives and the frequency of that training.

Vermont Local Roads 2026

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Commodity Codes

• NAICS 541519Other Computer Related Services

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