Project Information

Bid Title

Water Damage Remediation Services

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Jun 17, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 4790

Original Source

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Bid Documents

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Project Description

due date & time	bid description	bid #	primary contact	status
July 1, 2026 2:00PM	Water Damage Remediation Services	ITB 4790	Robert West	Open

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CITY OF ANN ARBOR

INVITATION TO BID

Water Damage Remediation Services

ITB No. 4790

Due Date: July 1, 2026 at 2:00 PM (Local Time)

Public Services / Public Works

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

1

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

3

INVITATION TO BID

8

BID FORM - PRICING AND SPECIFICATIONS

10

GENERAL CONDITIONS

13

ATTACHMENTS

City of Ann Arbor Sample Purchase Agreement

City of Ann Arbor Vendor Conflict of Interest Disclosure Form

City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice

City of Ann Arbor Living Wage Ordinance Declaration of Compliance and Notice

2

INSTRUCTIONS TO BIDDERS

General

The City of Ann Arbor's Procurement Office is soliciting bids for the purchase of cleaning and

sanitation Services for sanitary and storm sewer backups or intrusion from water main breaks

based on the specifications provided herein. The pricing provided for this ITB shall be firm for two

(2) years. Upon mutual agreement between the City and the vendor the pricing provided in this

ITB may be extended for one (1) additional year, subject to a 3% increase in unit pricing. Total

contractual terms shall not exceed three (3) years in total.

Any Bid which does not conform fully to these instructions may be rejected.

Preparation of Bids

Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to

meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures are

permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by

the person signing the Bid.

Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms

are not fully completed it may disqualify the bid. No alternative bid will be considered unless

alternative bids are specifically requested. If alternatives are requested, any deviation from the

specification must be fully described, in detail on the "Alternate" section of Bid form.

Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization

responsible for the decision as to the fees being offered in the Bid and has not and will not

participated in any action contrary to the terms of this provision.

Questions or Clarification / Designated City Contacts

All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will

be accepted from any and all prospective Bidders in accordance with the terms and conditions of

the ITB.

All questions shall be due on or before June 22, 2026 @ 2:00 p.m (local time) and should be

addressed as follows:

Specification/Scope of Work questions emailed to Robert West, RWest@a2gov.org

Bid Process and Compliance questions emailed to Colin Spencer, CSpencer@a2gov.org

Any error, omissions or discrepancies in the specification discovered by a prospective contractor

and/or service provider shall be brought to the attention of Colin Spencer at cspencer@a2gov.org

after discovery as possible. Further, the contractor and/or service provider shall not be allowed

to take advantage of errors, omissions or discrepancies in the specifications.

Addenda

If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to

Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web

site www.A2gov.org for all parties to download.

Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it

has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall

not relieve the Bidder of the responsibility for complying with the terms thereof.

The City will not be bound by oral responses to inquiries or written responses other than written

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addenda.

Bid Submission

All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or

before July 1, 2026 at 2:00 p.m. (Local Time). Bids submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each Bidder must submit one (1) original Bid and one (1) Bid copy in a sealed envelope

clearly marked: ITB No. 4790 – Water Damage Remediation Services.

Bids must be addressed and delivered to:

City of Ann Arbor

Procurement Unit,

c/o Customer Services, 1st Floor

301 East Huron Street

Ann Arbor, MI 48104

All Bids received on or before the Due Date will be publicly opened and recorded immediately.

No immediate decisions are rendered.

The following forms provided within this ITB Document should be included in

submitted bids.

• Vendor Conflict of Interest Disclosure Form

• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance

• City of Ann Arbor Living Wage Ordinance Declaration of Compliance

Bids that fail to provide these forms listed above upon bid opening may be rejected

as non-responsive and may not be considered for award.

Hand delivered bids may be dropped off in the Purchasing drop box located in the Ann Street

(north) vestibule/entrance of City Hall which is open to the public Monday through Friday from

8am to 5pm (except holidays). The City will not be liable to any Bidder for any unforeseen

circumstances, delivery or postal delays. Postmarking to the Due Date will not substitute for

receipt of the Bid. Each Bidder is responsible for submission of their Bid.

Additional time for submission of bids past the stated due date and time will not be granted to a

single Bidder; however, additional time may be granted to all Bidders when the City determines

in its sole discretion that circumstances warrant it.

Award

The City intends to award to the bidder that provides the best value to the City which may include

references, past experience, past performance, and qualifications.

The City may, at its sole discretion, award line-by-line or in any other manner that serves in the

best interest of value to the City.

Official Documents

The City of Ann Arbor officially distributes bid documents from the Procurement Unit or through

the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained

from any other source are not Official copies. Addenda and other bid information will only be

posted to these official distribution sites. If you obtained City of Ann Arbor Bid documents from

other sources, it is recommended that you register on www.MITN.info and obtain an official Bid.

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Taxes

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include

such taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption

certificates when requested.

Withdrawal of Bids

After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty

(120) days.

Non-Discrimination Requirements

All contractors proposing to do business with the City shall satisfy the non-discrimination

administrative policy adopted by the City Administrator in accordance with the Section 9:158 of

the Ann Arbor City Code. Breach of the obligation not to discriminate shall be a material breach

of the contract. Contractors are required to post a copy of Ann Arbor’s Non-Discrimination

Ordinance attached at all work locations where its employees provide services under a contract

with the City.

Living Wage Requirements

If the Contractor is a “covered employer” as defined in Chapter 23 of the Ann Arbor City Code,

the Contractor agrees to comply with the living wage provisions of Chapter 23 of the Ann Arbor

City Code. The Contractor agrees to pay those employees providing Services to the City under

this Agreement a “living wage,” as defined in Section 1:815 of the Ann Arbor City Code, as

adjusted in accordance with Section 1:815(3); to post a notice approved by the City of the

applicability of Chapter 23 in every location in which regular or contract employees providing

services under this Agreement are working; to maintain records of compliance; if requested by

the City, to provide documentation to verify compliance; to take no action that would reduce the

compensation, wages, fringe benefits, or leave available to any employee or person contracted

for employment in order to pay the living wage required by Section 1:815; and otherwise to comply

with the requirements of Chapter 23.

Conflict Of Interest Disclosure

The City of Ann Arbor Purchasing Policy requires that prospective Vendors complete a Conflict

of Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and

until the Procurement Unit and the City Administrator have reviewed the Disclosure form and

determined that no conflict exists under applicable federal, state, or local law or administrative

regulation. Not every relationship or situation disclosed on the Disclosure Form may be a

disqualifying conflict. Depending on applicable law and regulations, some contracts may awarded

on the recommendation of the City Administrator after full disclosure, where such action is allowed

by law, if demonstrated competitive pricing exists and/or it is determined the award is in the best

interest of the City. A copy of the Vendor Conflict of Interest Disclosure Form is attached.

Debarment

Submission of a Bid in response to this ITB is certification that the Bidder is not currently debarred,

suspended, proposed for debarment, and declared ineligible or voluntarily excluded from

participation in this transaction by any State or Federal departments or agency. Submission is

also agreement that the City will be notified of any changes in this status.

Disclosures

After bids are opened, all information in a submitter’s bid is subjected to disclosure under the

provisions of Michigan Public Act No. 442 of 1976, as amended (MCL 15.231 et seq.) known as

the “Freedom of Information Act.” The Freedom of Information Act also provides for the complete

disclosure of contracts and attachments thereto except where specifically exempted.

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Commodity Codes

• NAICS 562910Remediation Services

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