Project Information

Bid Title

26030 Catering

Issuing Agency

Education Service Center

Location

Texas

Published Date

Jan 23, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26030 Catering

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EDUCATION SERVICE CENTER, REGION 20

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net/purchasing

SEALED PROPOSAL

January 22, 2026

Please quote the following not later than 2:00 P.M. March 5, 2026

SEALED PROPOSAL

to be marked No. 26030

Vendor:__________________________________

Proposal On: CATERING SERVICES

Page 1 of 23

PRICE - F.O.B. - Destination

===========================================================================

Education Service Center, Region 20 will accept proposals for the purchase of CATERING SERVICES --

SEALED PROPOSAL #26030, as per the attached specifications, terms and conditions. Proposals will be

accepted by Education Service Center, Region 20 until 2:00 p.m. Thursday, March 5, 2026 at which time

they will be opened and tabulated for Board approval.

Faxed proposals will not be considered. By submitting a proposal, vendor certifies to the best of his/her

knowledge that all information is true and correct. All proposals must be sealed and received prior to

scheduled opening time at the address listed in the box below. Proposals must be plainly marked on outside

of envelope:

Mr. Jim Metzger, Purchasing Coordinator

Business and Human Resource Services

Education Service Center, Region 20

1314 Hines Avenue

San Antonio, TX 78208

Sealed Proposal #26030

CATERING SERVICES

Opening: 2:00 p.m.,

March 5, 2026

Proposals must be submitted on the forms provided or proposal may be rejected. Only proposals received

by the date and time specified will be considered. Vendors are invited to be present at the opening of the

proposals to be held at Region 20, Conference Center Building, 1314 Hines Avenue, on the above date.

PRICE, QUALITY, AND SUITABILITY: It is not the policy of Education Service Center, Region 20 to

purchase on the basis of low price alone, quality and suitability to purpose are taken into consideration.

Quote lowest possible net price after all trade discounts have been deducted. Term discount, if any, must be

indicated on Signature, Deviation or Compliance Notation & Felony Notification Page and will be

considered in awarding proposals.

Vendors who do not quote are requested to submit a "no bid on proposal" form to Education Service Center,

Region 20, Purchasing Department, if they wish to receive future proposals. Failure to do so may result in

their being deleted from our vendor list. Proposals marked "subject to price change" or "price in effect on

date of delivery" will not be considered.

The Region 20 Board of Directors may approve awarding of this proposal at the April 2026 meeting.

Education Service Center, Region 20

Proposal No. : 26030

1314 Hines Avenue

Proposal On: Catering Services

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Company:_____________________________

Page 2 of 25

====================================================================

TABLE OF CONTENTS

Scope of Services..................................................................................................................... 3

Special Conditions for Proposal ........................................................................................... 3-4

General Terms for All Proposals ......................................................................................... 4-6

Preparation of Proposal Information ..................................................................................... 7

Price Information .................................................................................................................... 7

Contact .................................................................................................................................... 7

Delivery ................................................................................................................................... 7

Quantity Information .............................................................................................................. 7

Proposal Rejection, Withdrawal, Late or Modification ......................................................... 8

Clarification or Objection to Specifications ........................................................................... 8

Evaluation and Award ......................................................................................................... 8-9

Rights & Remedies ................................................................................................................. 9

Payment ................................................................................................................................. 10

Insurance ................................................................................................................................ 10

Hold Harmless ....................................................................................................................... 11

Important Information for Completion ................................................................................. 12

Samples .................................................................................................................................. 12

References ............................................................................................................................ 13

Acknowledgement of Addenda ............................................................................................ 13

Proposal Pages .................................................................................................................. 14-21

Resident Certification ........................................................................................................... 22

Unfair Business Practices ..................................................................................................... 22

Form 1295 ........................................................................................................................ 23-24

Deviation/Compliance & Signature & Felony Notification Page ....................................... 25

Education Service Center, Region 20

Proposal No. : 26030

1314 Hines Avenue

Proposal On: Catering Services

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Company:_____________________________

Page 3 of 25

====================================================================

1.0 SCOPE OF SERVICES

Education Service Center, Region 20 is seeking proposals from qualified caterers to service the

catering needs of Region 20 for a one year contract period, with an additional option for 2 annual

renewal terms.

1st Term

2nd Term

3Rd Term

-

June 1, 2026 through May 31, 2027

-

June 1, 2027 through May 31, 2028

-

June 1, 2028 through May 31, 2029

2.0 SPECIAL CONDITIONS

a) Vendors must complete questionnaire (Page 12 )

b) Service may be required for breakfast hours, lunch hours, and evening hours (5:00 to

8:00 p.m.).

c) Food shall be prepared following all Health Department procedures.

d) Servers for buffet style should use poly gloves and follow all sanitary procedures.

e) This proposal is intended to hold firm for a period of one year after award and two one year

renewal period. In the event this proposal expires before another proposal is awarded, the

vendors shall extend the contract on a month-to-month basis, for a maximum of 3 months,

by mutual agreement.

f)

Region 20 shall be sole interpreter of the terms, conditions, specifications and performance

requirements contained herein.

g) No amount is guaranteed. Services will be purchased as needs arise and funding allows.

h) This proposal shall be awarded to the successful vendors by confirmation letter. Contracts

for purchase shall be put into effect by means of purchase orders (ordering shall be allowed

in person, by phone, mail or fax as long as a purchase order number is provided) executed

by Region 20 after this proposal has been awarded. Set up and final arrangement will be

made at time of order.

i)

The transfer or assignment of contracts is prohibited.

j) All delivery and setup charges are to be included in proposal prices. (Please

initial here to acknowledge acceptance). See Section 19.0) 8 also related to

delivery & setup.

k) COMPLIANCE WITH LAW: The respondent will be responsible for compliance with all

applicable local, state, and federal law.

l)

Renewal of contracts will be in accordance with Local Government Code 271.903

concerning non-appropriation of funds for multi-year contracts. The Board of Region 20

reserves the right to rescind the contract at the end of each fiscal year if it is determined that

there are insufficient funds to extend the contract.

m) Award information will be furnished to and requests for service will involve all Region 20

components.

Education Service Center, Region 20

Proposal No. : 26030

1314 Hines Avenue

Proposal On: Catering Services

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Company:_____________________________

Page 4 of 25

====================================================================

2.0 SPECIAL CONDITIONS (continued)

o) Vendor must provide insurance coverage and hold harmless agreement according to

Sections 14.0 & 15.0 prior to initiation of contract.

q) Significant changes or necessary items not covered in proposal may be added to this

contract at the discretion of Region 20. In the event the successful vendor(s) and Region 20

cannot agree, Region 20 shall have the option to purchase from alternate sources.

r)

Specifications as written meet Region 20's minimum standards as to the usage, materials,

and contents for our needs and requirements. Specifications received from vendors that are

different from the original requirements must meet or exceed original specifications to be

considered as equivalent. Region 20 will be the sole judge of equivalency.

3.0 GENERAL TERMS

a) All contracts and agreements between vendors and Education Service Center, Region 20

shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last

amended in 1990 by the American Law Institute in the National Conference of

Commissioners on uniform state laws. Reference: Uniform Commercial Code, 1990

Official Text, 2/Sales.

b) Vendors are advised that Region 20 contracts are subject to all legal requirements provided

for in the Texas Education Code, Subchapter B, Section 44.031 and/or applicable state and

federal statutes. Any proposal after award becomes subject to the Open Records Act,

Article 6252-17a VTCS.

c) If product and/or service provided is not satisfactory to Region 20, this agreement can be

terminated at any time upon a 30-day written notice.

d) Region 20 reserves the right to all warranties, express and implied.

e) All parties agree that venue for any litigation arising from this contract shall lie in San

Antonio, Bexar County, Texas.

f)

It is understood and agreed that Education Service Center, Region 20 reserves the right to

make minor modifications to conditions of this proposal due to unforeseen circumstances,

by mutual agreement with selected supplier, both at the time of acceptance of this quotation

offer as so modified, and subsequent thereto.

g) All vendors will accept Region 20 purchase orders to guarantee event and will bill Region

20 for all services and charges.

h) TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate

this agreement upon 30 days written notice of such termination.

i)

TERMINATION FOR CAUSE. The District may at its option immediately terminate this

agreement by giving 30 day written notice of termination to the Contractor on the

occurrence of any of the following.

(a) The willful breach of this Agreement by the Contractor in the course of engagement, unless

by the District.

(b) The habitual neglect by the Contractor of its duties, unless waived by the District.

j)

The Contractor may at its option immediately terminate this agreement by giving written

notice of termination to the District on the occurrence of any of the following.

k) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to

be made by or on behalf of a subcontractor under a contract to the prime contractor or

higher tier subcontractor for any contract of a school district, or any person associated

therewith, as an inducement for the award of a subcontract or order.

l)

RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights

Education Service Center, Region 20

Proposal No. : 26030

1314 Hines Avenue

Proposal On: Catering Services

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Company:_____________________________

Page 5 of 25

====================================================================

to Inventions Made by Nonprofit Organizations and Small Business Firms Under

Government Grants and Contracts.

m) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The

Contractor agrees to be compliant with the Clean Air Act and the Federal Water Pollution

Control Act and their implementing regulations.

n) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be

compliant with the Energy Policy and Conservation Act pertaining to mandatory standards

and policies relating to energy efficiency contained in the state energy conservation plan.

o) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their

subcontractor is debarred or suspended from receiving federal funds.

p) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI-

LOBBYING AMENDMENT). The Contractor certifies that it has not and will not

use any federal funds to lobby. If non-federal funds are used to lobby, the contractor

must complete the Disclosure of Lobbying and forward the disclosure to the next tier, who

must forward it through each tier to the federal awarding agency.

q) COMPLIANCE CERTIFICATION WITH TEXAS GOVERNMENT CODES 2252 &

2270. Vendor agrees to NOT boycott Israel or do business with companies that boycott

Israel. In addition vendor cannot do business with Iran, Sudan or a known terrorist

organization. By submitting a response to this solicitation, vendor certifies compliance with

this code

r)

COPYRIGHT. All contracts paid from state or federal grants administered by TEA must

retain copyright for the Texas Education Agency (TEA) and for the federal government (if

a federally funded contract) unless otherwise negotiated in writing with TEA. Pursuant to

the provisions in 2 CFR § 200.315, title to intangible property vests in the District as long

as such property is used for authorized purposes. However, TEA and the federal

awarding agency reserve a royalty-free, nonexclusive and irrevocable right to reproduce,

publish, or otherwise use the work for federal purposes, and to authorize others to do so.

s) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The

Contractor certifies that it is compliant with section 6002 of the Solid Waste Disposal Act

and its implementing regulations. 2 CFR § 200.322.

t)

PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in

excess of $150,000, a Cooperative member may be required to negotiate profit as a separate

element of the price; 2 CFR 200.323(b).

u) EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by

reference.

v) DAVIS-BACON ACT. For all Cooperative member prime construction

contracts/purchases in excess of $2,000, vendor shall comply with the Davis-Bacon Act (40

USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29

CFR Part 5). Vendor further agrees to that it shall also comply with the Copeland “Anti-

Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29

CFR Part 3).

w) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or

purchases in excess of $100,000 that involve the employment of mechanics or laborers,

vendor agrees to comply with 40 USC 3702 and 3704 as supplemented by Department of

Labor regulations (29 CFR Part 5).

x) NON-COLLUSION STATEMENT. The vendor affirms that he/she is duly authorized to

execute a contract, that this company, corporation, firm, partnership or individual has not

prepared this proposal in collusion with any other Proposer, and that the contents of this

proposal as to prices, terms or conditions of said proposal will not be communicated by the

Commodity Codes

• NAICS 722320Caterers

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