Project Information

Bid Title

RFQ WTP 26-01 Water Plant SCADA Upgrades

Issuing Agency

City of New Bern

Location

North Carolina

Published Date

Feb 24, 2026

Closing Date

Mar 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ WTP 26-01

PUBLIC NOTICE

REQUEST FOR QUALIFICATIONS

The City of New Bern, NC, an "Equal Opportunity Employer", intends to upgrade portions of the existing water plant SCADA system that have reached the end of their useful life and require replacement.

The City of New Bern, NC, will require professional engineering and controls integration services to assist the City with engineering, programming, integration, and related services to complete updates to the water plant SCADA system. Additional information and a copy of the Request for Qualifications may be obtained by contacting Mr. Jordan Hughes, P.E., Director of Water Resources, City of New Bern, 527 NC55 West, PO Box 1129, New Bern, NC 28563, by phone (252) 639-7527, or email: hughesj@newbernnc.gov .

Qualifications must be submitted electronically using the subject of “Statement of Qualifications for New Bern WTP SCADA Upgrades” to hughesj@newbernnc.gov and be received no later than 5:00 PM prevailing time on March 13, 2026.

Any and all qualifications not submitted electronically or after the due date and time will be rejected.
RFQ WTP 26-01

Attachment Preview

City of New Bern Request for

Qualifications: Water Treatment

Plant SCADA Upgrades

Release Date:

February 23, 2026

Responses Due: 5:00 PM March 13, 2026

City of New Bern, North Carolina

Contact: Jordan B. Hughes, P.E.,

Director of Water Resources

Email: hughesj@newbernnc.gov

Website: https://www.newbernnc.gov/

252.639.7527

527 NC55 West

PO Box 1129

New Bern, NC 28563

2

INTRODUCTION

The City of New Bern is requesting qualified professional engineering and controls integration firms to

submit a qualifications-based proposal to provide engineering, programming, integration, and related

services for the Water Treatment Plant SCADA Upgrade – Phase I and Phase II.

BACKGROUND – OVERVIEW

The City of New Bern operates a groundwater-based water treatment system serving residential,

commercial, and industrial customers throughout the service area. Portions of the existing SCADA

system and PLC hardware have reached the end of their useful life and require replacement.

OBJECTIVES

1. Replace and upgrade existing SCADA computer hardware and software.

2. Modernize plant PLC hardware and control systems.

3. Improve system reliability, redundancy, and maintainability.

4. Provide updated graphics, alarms, trending, and historical data capabilities.

5. Ensure compatibility with existing plant processes

ENGINEERING & INTERGRATION SERVICES

REQUESTED

The City of New Bern is requesting qualifications from professional engineering firms to provide the

design and integration services:

Phase I – SCADA Computer Hardware and Software Upgrade

• Replacement of HMI workstations and servers.

• Installation of network and communications hardware.

• Implementation of dual-server SCADA platform.

• Conversion of existing HMI software and graphics.

• Development of plant overview, process, alarm, and trending screens.

• On-site installation, testing, and commissioning.

Phase II – PLC Hardware Upgrades

• Replacement of existing PLC hardware at plant control panels.

• Upgrade to modern PLC platforms.

• Replacement of I/O modules, power supplies, surge protection, and communications

equipment.

• Programming, testing, and on-site installation.

• Integration with upgraded SCADA system.

• Updated control drawings and documentation.

General Services (Phases I & II)

• Project management and scheduling.

• Detailed design and programming.

3

• Submittals and shop drawings.

• Factory acceptance testing.

• Field installation support and commissioning.

• Documentation and O&M manuals.

The selected firm should be prepared to meet the General Liability and Professional Liability Insurance

requirements of the City. Exact project scope, duration, and terms shall be negotiated with the selected

firm

CONTENTS OF RESPONSE

This Request for Qualifications is intended to provide consultants with an opportunity to demonstrate

their ability to perform the required tasks. The content of the response should respond to the information

presented in this Request for Qualifications. The City will require the electronic submittal of responses

from all interested firms. All responses shall not exceed 10 (8½” x 11”) pages and must contain the

following information:

1. Cover.

2. Cover Letter.

3. Table of Contents.

4. Background information about the Consultant Firm.

5. Proposed project schedule.

6. Description of project team and organization.

7. Similar SCADA and PLC upgrade projects.

8. Municipal water system experience.

9. References.

10. Resumes of key team members.

The Cover, Cover Letter, Table of Contents, and Resume of Team Members will not be counted within

the page limit. Responses are to be less than 15 megabytes in size or need to be hosted on an outside file

sharing service. It is the engineering firm’s responsibility to confirm that the outside file sharing service

was received.

ADDITIONAL INFORMATION

None.

4

METHOD OF SELECTION

Responses will be reviewed by a selection committee consisting of City staff for the purpose of

identifying and recommending, to the City of New Bern Board of Alderman, those Engineering Firms

offering, in total, the highest qualifications and experience with this type of project. The individuals or

firms recommended may also be interviewed by members of the selection committee for the express

intention of recommending a final shortlist of individuals or firms, however, such is not required.

CRITERIA

Qualifications, background, and prior

experience of the firm and the proposed

project team in executing similar projects.

Firm’s capability to meet time and project

budget requirements.

Municipal water experience.

Content, technical approach, and

understanding of the scope of the project.

Recent and current work for the City or a

similar sized water production facility.

Maximum Total Points

POINTS

30

15

20

25

10

100

SUBMITTAL

Please submit your Qualifications, by electronic submittal using the subject of “Statement of

Qualifications for New Bern WTP SCADA Upgrade”, to be received by the City of New Bern no later

than 5:00 pm, Friday, March 13, 2026, to the attention of:

Jordan B. Hughes, P.E.

Director of Water Resources

hughesj@newbernnc.gov

In the interest of fairness to all submitting firms, proposals received after the scheduled receipt time

stated above will not be accepted and will be marked “LATE”. All submittals received become the

property of the City of New Bern and will not be returned. Faxed documents will not be accepted.

Early submission of Qualifications is welcome and appreciated.

CONTACT PERSON

In the event clarification or additional information is needed, contact:

Jordan B. Hughes, P.E.

Director of Water Resources

hughesj@newbernnc.gov

5

Email is the preferred method of communication for questions or clarifications. Clarifications and/or

additional information will be provided to all interested parties by the Owner by addenda to this package.

Questions asked after March 9, 2026, at 5 pm will not be answered.

DISCRETION AND LIABILITY WAIVER

• The City of New Bern reserves the right to reject any and all proposals, waive any

irregularities in the proposal, revise the scope of the project, and award the project to

the consultant they believe to be the most qualified to perform the work. If a contract is

not able to be negotiated, the City reserves the right to terminate all negotiations and

select one of the other finalists or issue a new RFQ.

• The City of New Bern reserves the right to request and obtain, from consulting firms

submitting proposals, supplementary information or request clarification of information

submitted as may be necessary for City staff pursuant to the selection criteria contained

herein.

• The City of New Bern does not compensate for the cost of proposal preparation, and all

materials submitted with the proposal become the property of the City.

• The City of New Bern reserves the right, through this RFQ, to contract engineering

services for the design and construction administration of any alternative process that is

identified, as the result of this study, with the firm selected for this RFQ or enter into an

agreement with another consulting engineering firm.

• The City of New Bern is an Equal Opportunity Employer and will not discriminate on

the basis of race, color, religion, sex, national origin, age, or handicap.

• The City of New Bern encourages submittals from small and minority firms.

END OF REQUEST FOR QUALIFICATIONS

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

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