Project Information

Bid Title

RFP2M26-6 - Title VI Program Development And Implementation Services

Issuing Agency

City of Alhambra

Location

California

Published Date

May 5, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP2M26-6

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP2M26-6
Bid Title:	RFP2M26-6 - Title VI Program Development And Implementation Services
Category:	Request For Proposals
Status:	Open

Description: RFP2M26-6Title VI Program Development and Implementation Services As a recipient of Federal Highway Administration (FHWA) funds though Caltrans, the City of Alhambra must comply with Title VI of the Civil Rights Act of 1964 requirements. The City is required to develop and implement a Title VI program subject to the review of Caltrans’ Office of Local Civil Compliance. The objective of the project is to have the selected consultant develop a Title VI program that complies with Caltrans Local Public Agencies (LPA) requirements and federal laws and regulations for Title VI of the Civil Rights Act of 1964. The Title VI program ensures the prohibition of discrimination through its priorities and procedures, and through ongoing program reviews. The City plans to work with a consultant with experience in Title VI compliance for California LPAs to implement a Title VI program that addresses Caltrans and FHWA requirements. The Title VI compliance services should include program and procedures development, policy drafting, public outreach materials, employee training, documentation, and implementation support. The consultant will work with City staff for the review of draft and final deliverables and for the submission of compliance materials to Caltrans. FHWA Title VI Local Agency Requirements for Title VI: https://dot.ca.gov/programs/local-assistance/local-civil-compliance/title-vi/requirements PROPOSED SCHEDULE The city anticipates the project schedule to be as follows: May 5, 2026 Distribution of Requests for Proposals May 11, 2026 Submit Written Questions to the City by email May 18, 2026 City’s Responses to Questions May 27, 2026 Proposals due no later than 11:00 a.m. (PST) May 28 – Jun 18 Review of Proposals and Interviews (as necessary) June 22, 2026 Contract Award by the City Council July 27, 2026 Execution of Contract and Notice to Proceed The City of Alhambra reserves the right to adjust this schedule as necessary. SUBMITTAL DEADLINE AND PROPOSAL CONTENTS The entire package of proposals must be returned in its entirety with all requested information completed. Proposals shall be delivered in a sealed envelope via regular mail, overnight or other carrier, or hand delivered not later than 11:00 A.M. (PST) on Wednesday, May 27, 2026, at the following location: City of Alhambra - Public Works Attn: Jane Chan / RFP No.2M26-6 111 South First Street Alhambra, CA 91801 Submission requirements: One (1) signed and unbound original proposal Two (2) bound copies of the proposal with section separators clearly tabbed and labeled One (1) USB flash drive containing one electronic PDF copy of all documents submitted. The electronic copy of the cost proposal must be in both Excel and PDF. Facsimile or e-mail submittals will not be accepted. All responses must be completed as required, signed by an official of the firm who is authorized to enter into a binding agreement with the City on behalf of the company, and must be received in the place and by the time designated in this document. SCOPE OF SERVICES See attachment. QUESTIONS Should you have any questions please contact Jane Chan at For security reasons, you must enable JavaScript to view this E-mail address. . In the subject line, please write “RFP 2M26-6 Questions”. We are looking forward to having an opportunity to review your proposal. Publication Date/Time: 5/5/2026 7:00 AM Closing Date/Time: 5/27/2026 11:00 AM Related Documents: RFP2M26-6_Title VI PROGRAM DEVELOPMENT AND IMPLEMENTATION SERVICES RFP

Attachment Preview

May 5, 2026

Subject:

REQUEST FOR PROPOSALS 2M26-6 FOR TITLE VI PROGRAM

DEVELOPMENT AND IMPLEMENTATION SERVICES

The City of Alhambra is requesting a proposal for Title VI Program Development and

Implementation; a copy of the Request for Proposals (RFP) is attached for your review and

consideration.

Proposals are due by 11:00 A.M. on Wednesday, May 27, 2026. Please submit one (1)

original of the proposal and a digital copy on a USB. Cost proposal shall be submitted under

a separate cover indicating on the envelope “Sealed Cost Proposal-Do Not Open with

Regular Mail.”

Send or hand-deliver proposals to:

City of Alhambra – Public Works

Attn: Jane Chan / RFP No.2M26-6

111 South First Street

Alhambra, California 91801

Should you have any questions please contact Jane Chan at jchan@alhambraca.gov. In the

subject line, please write “RFP 2M26-6 Questions”. We are looking forward to having an

opportunity to review your proposal.

Best regards,

Jane Chan

Jane Chan

Deputy Director of Public Works (Transportation)

City of Alhambra

CITY OF ALHAMBRA

PUBLIC WORKS DEPARTMENT

RFP 2M26-6

CONTRACTS DOCUMENTS AND REQUEST FOR PROPOSAL

FOR

TITLE VI PROGRAM DEVELOPMENT

AND IMPLEMENTATION SERVICES

CITY OF ALHAMBRA

111 SOUTH FIRST STREET

ALHAMBRA, CA 91801

PROPOSALS DUE NO LATER THAN 11:00 A.M. ON WEDNESDAY, MAY 27, 2026

REQUEST FOR PROPOSALS FOR

TITLE VI PROGRAM DEVELOPMENT AND IMPLEMENTATION SERVICES

GENERAL INFORMATION

Award of contract by the City Council, if any, will be made in the best interest of the City and shall be

based upon various factors, including but not limited to the following: proposer’s qualifications, experience,

reputation, responsiveness, availability and cost. The City of Alhambra reserves the right to accept or reject

any or all Proposals, to be the sole judge of the merits and qualifications of the services and/or items offered

and the ability of Proposer to responsibly perform. The City reserves the right to waive any irregularities

or informalities in any Proposal submitted or in the procedure. An award of contract may be made to other

than the firm offering the lowest costs. Proposal may not be withdrawn for a period of sixty (60) days after

the time Proposals are due.

The successful bidder shall meet all insurance requirements of the City including, but not limited to, the

provisions of personal and property liability including automobile coverage and Workers Compensation in

the limits acceptable to the City. All required insurance shall name the City of Alhambra as Additional

Insured.

DESCRIPTION

As a recipient of Federal Highway Administration (FHWA) funds though Caltrans, the City of Alhambra

must comply with Title VI of the Civil Rights Act of 1964 requirements. The City is required to develop

and implement a Title VI program subject to the review of Caltrans’ Office of Local Civil Compliance.

The project consists of developing and implementing a Title VI Program as outlined by Caltrans’ Local

Public Agency (LPA) requirements that mandate any agency receiving federal financial assistance not

discriminate based on race, color, or national origin in any program or activity. Pursuant to the project,

the City of Alhambra is seeking to distribute a Request for Proposals for the consultant services for Title

VI Program Development and Implementation.

2

PROPOSED SCHEDULE

The city anticipates the project schedule to be as follows:

May 5, 2026

May 11, 2026

May 18, 2026

May 27, 2026

May 28 – Jun 18

June 22, 2026

July 27, 2026

Distribution of Requests for Proposals

Submit Written Questions to the City by email

City’s Responses to Questions

Proposals due no later than 11:00 a.m.

Review of Proposals and Interviews (as necessary)

Contract Award by the City Council

Execution of Contract and Notice to Proceed

The City of Alhambra reserves the right to adjust this schedule as necessary.

SUBMITTAL DEADLINE AND PROPOSAL CONTENTS

The entire package of proposals must be returned in its entirety with all requested information completed.

Proposals shall be delivered in a sealed envelope via regular mail, overnight or other carrier, or hand

delivered not later than 11:00 A.M. on Wednesday, May 27, 2026, at the following location:

City of Alhambra - Public Works

Attn: Jane Chan / RFP No.2M26-6

111 South First Street

Alhambra, CA 91801

Submission requirements:

 One (1) signed and unbound original proposal

 Two (2) bound copies of the proposal with section separators clearly tabbed and labeled

 One (1) USB flash drive containing one electronic PDF copy of all documents submitted.

The electronic copy of the cost proposal must be in both Excel and PDF.

Facsimile or e-mail submittals will not be accepted. All responses must be completed as required, signed

by an official of the firm who is authorized to enter into a binding agreement with the City on behalf of the

company, and must be received in the place and by the time designated in this document.

3

PROPOSAL ELEMENTS

The City requires that all Proposers adhere to the response format outlined below. Firms failing to meet

this requirement will be negatively evaluated. Missing sections or inadequate information presented may

mean disqualification of the company from consideration. Responses shall be simply prepared, brief and to

the point. Needlessly lengthy documents filled with extraneous material will not be favorably received.

Responses to this Request for Proposal shall include the following in this order:

1. Cover Letter.

2. Table of Contents.

3. Introduction/ Executive Summary. Highlight the company’s unique qualifications and

relevant experience. Provide a matrix to summarize all deliverables in the proposal.

4. Consultant understanding of the project and approach to the work. Include scope of

work listing tasks, descriptions, methods, and techniques.

5. A staffing chart by job description or title. Indicate which staff are in-house and

which are sub-consultants.

6. A description of the firm's and any sub-consultant’s experience relevant to the

project.

7. Designation of Sub-Contractors/Sub-Consultants Form

8. References Form. A listing of a minimum of three (3) clients for whom similar work has

been performed in the last five (5) years, including individual contact person, address and

phone number who is familiar with the project.

9. Proposer Information Form.

10. Cost Proposal Form

11. Cost Proposal: The Fee shall include a detailed breakdown of various major project

components and major tasks in each component that the Proper will provide services. If

there are optional or out-of-the-box tasks, provide the fee separately. The Fee shall be

prepared in Excel table format and show:

• Consultant’s in-house staff hours, billing rates, total fees

• Subconsultants (if any) staff hours, billing rates, total fees

• Any mark-up consultant will apply to subconsultant costs

• If the consultant is proposing a separate and additional mark-up to subconsultant fees

(in addition to the fees the consultant is proposing for the overall project management,

coordination and administration the consultant is required to provide for the project),

such markup should not be shown as a simple % of the subconsultant fee, but a

breakdown should be provided how the markup cost is calculated.

• Direct reimbursable costs.

4

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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