Project Information

Bid Title

TO PROVIDE FOOD AND RELATED SERVICES TO CITIZENS IN JEFFERSON PARISH S

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 15, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

JPP-RFP-0515

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0515	TO PROVIDE FOOD AND RELATED SERVICES TO CITIZENS IN JEFFERSON PARISH S Original: JPP-RFP-0515	04/15/2026	05/21/2026 3:30:00 PM CT

Contact Information for Bid # JPP-RFP-0515

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Attachment Preview

REQUEST FOR PROPOSAL

To provide food and related services to citizens in Jefferson Parish shelters during a

declared emergency.

RFP No.: ___0515______________________

Proposal Receipt Date: __May 21, 2026____________

Proposal Receipt Time: __3:30 p.m.____________

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION ………………………..4

1.1 Background, Goals and Objectives........................................................................................... 4

1.2 Purpose...................................................................................................................................... 4

1.3 Pre-proposal Conference........................................................................................................... 4

1.4 Proposal Guarantee ................................................................................................................... 4

1.5 Performance Bond .................................................................................................................... 4

1.6 Fidelity Bond Requirements ..................................................................................................... 4

1.7 Scope of Work/Services............................................................................................................ 4

1.8 Proposer Minimum Requirements ............................................................................................ 7

1.9 Period of Agreement ................................................................................................................. 8

1.10 Deliverables ............................................................................................................................ 8

1.11 Location .................................................................................................................................. 9

1.12 Proposal Submittal .................................................................................................................. 9

1.13 Proposal Response Format...................................................................................................... 9

1.14 Schedule of Events................................................................................................................ 11

PART II – EVALUATION CRITERIA ................................................................................... 12

2.1 Technical Proposal.................................................................................................................. 12

2.2 Price Proposal ......................................................................................................................... 12

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 13

3.1 Number of Response Copies................................................................................................... 13

3.2 Legibility/Clarity..................................................................................................................... 13

3.4 Written Inquiries ..................................................................................................................... 13

3.5 Inquiry Periods........................................................................................................................ 13

3.6 Required Signed and Notarized Affidavits ............................................................................. 14

3.7 Proposal Validity .................................................................................................................. 145

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 15

3.9 Cost of Offer Preparation........................................................................................................ 15

3.10 Acceptance of Proposal Content........................................................................................... 15

3.11 Written or Oral Discussions/Presentations ......................................................................... 156

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 16

3.13 Taxes ..................................................................................................................................... 17

3.14 Selected Proposer’s Responsibilities .................................................................................... 17

3.15 Insurance Requirements........................................................................................................ 17

3.16 Sub-Contractor Requirements............................................................................................... 17

3.17 No Guarantee of Quantities ................................................................................................ 178

3.18 Contract Negotiations ........................................................................................................... 18

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 18

3.20 Evaluation and Selection....................................................................................................... 18

2

3.21 Indemnification ..................................................................................................................... 20

3.22 Payment for Services ............................................................................................................ 20

3.23 Termination........................................................................................................................... 21

3.24 Assignment ......................................................................................................................... 212

3.25 EEOC and ADA Compliance ............................................................................................... 22

3.26 Records ................................................................................................................................. 22

3.27 Content of Contract/Order of Precedence............................................................................. 23

3.28 Contract Changes .................................................................................................................. 23

3.29 Substitution of Personnel ...................................................................................................... 23

3.30 Force Majeure ....................................................................................................................... 23

3.31 Governing Law ..................................................................................................................... 23

3.32 Claims or Controversies...................................................................................................... 234

PART IV – FEDERAL CONTRACT PROVISIONS ............................................................. 24

PART V – PERFORMANCE STANDARDS........................................................................... 24

5.1 Performance Requirements..................................................................................................... 24

5.2 Performance Measurement/Evaluation ................................................................................... 24

PART VI - APPENDICES ......................................................................................................... 26

ATTACHMENT “A” Federal Contract Provisions ...................................................................... 26

Certification of Restrictions on Lobbying

51

Debarment/Suspension Certification

52

ATTACHMENT “B” Insurance Requirements .......................................................................... 543

ATTACHMENT “C” Price Proposal............................................................................................ 55

ATTACHMENT “D” Sample Menu ............................................................................................ 57

ATTACHMENT “E” Signature Page ......................................................................................... 666

ATTACHMENT “F” Evidence of Authority ............................................................................. 687

ATTACHMENT "G" Request for Proposal Affidavit…………...………………………………69

3

REQUEST FOR PROPOSAL

FOR

To provide food and related services to citizens in Jefferson Parish shelters during

a declared emergency

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

Jefferson Parish is interested in establishing a contract to provide meals and related

services to citizens for emergency sheltering events. This contract may be invoked for

Parish, State and Federally declared disaster events.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter “JPCO”)

Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of

Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with

all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of

Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

1.3 Pre-proposal Conference

NOT REQUIRED FOR THIS RFP.

1.4 Proposal Guarantee

NOT REQUIRED FOR THIS RFP.

1.5 Performance Bond

NOT REQUIRED FOR THIS RFP.

1.6 Fidelity Bond Requirements

NOT REQUIRED FOR THIS RFP.

1.7 Scope of Work/Services

A. The proposer will be required to purchase all items to prepare, cook, serve, and

clean-up after each set meal time (Breakfast, Lunch, Dinner). Proposers shall be

required to submit a sample menu with their submissions. See attachment “D” for

sample menu.

The proposer selected will be required to provide proof of, at a minimum, the following:

1. A written logistics plan specific to Jefferson Parish, within 30 days of receiving contract.

Proposer and network service providers identified in Proposer’s response shall register

on Jumpstart Jefferson for reentry placards to ensure reentry of resources into the parish

for long duration emergency events.

2. Written identification of vendor resources required to provide a full and timely response

in establishing services required by Jefferson Parish. Resources may include but are not

limited to meals, snacks, drinks, water and ice.

3. Written identification of a network of service and equipment providers to meet Jefferson

Parish resource needs. This shall include the physical locations of the network service

providers to be utilized while performing contractual work.

4. Establishment of contracts with vendors capable of providing service of the

aforementioned resource needs within 6 hours of telephone or electronic Notice to

Proceed.

B. Management and Maintenance of Resources:

1. The proposer will maintain a network of service providers adequate enough to ensure

that Jefferson Parish contract specifications will be met, even in the event where an

emergency impacting Jefferson Parish also impacts other customers served by the

proposer.

2. The proposer will maintain the Vendor Service Network, with major food service houses,

on-site food storage and preparation capabilities, in a state of readiness that can be

called upon and deployed to the locations outlined in this RFP at all times.

3. The proposer will maintain regular contact with all providers identified in the Vendor

Service Network to assure readiness. Notification shall be made to the Director of

Emergency Management if a provider moves to another physical location or is unable to

perform resource and equipment services due to business closure.

4. The proposer will have at least one backup provider as well as an out of area backup

provider, to be located beyond a 250-mile perimeter of Jefferson Parish, for execution of

resource and equipment service needs for continuity of operations and plan integrity.

5. The proposer will provide complete accountability of all expenses, to include daily sign in

sheets provided by Jefferson Parish Emergency Management and any other

documentation requested by Jefferson Parish.

6. The proposer will provide a post-event critique consisting of a self-review and feedback

from Jefferson Parish and other involved parties. Results of the post-event critique will

be incorporated into future strategic planning initiatives.

7. The proposer will participate in all emergency exercises.

Commodity Codes

• NAICS 722310Food Service Contractors

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