Project Information

Bid Title

Mobile Food Distribution for Various Public Housing Communities

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Nov 15, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#800-39-25

Original Source

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Bid Documents

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Project Description

Mobile Food Distribution for Various Public Housing Communities

RFP/RFQ#800-39-25

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide mobile food distribution for various public housing communities.

Issue Date:

Nov 3, 2025 08:00 am

Meeting Date:

Nov 13, 2025 11:00 am

Deadline Date:

Nov 25, 2025 11:00 am

Procurement Documents

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Oct 30, 2025

Oct 30, 2025

RFP #800-39-25 Mobile Food Distribution for Various Public Housing Communities

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Nov 13, 2025

Nov 13, 2025

PRE SUBMISSION SIGN IN SHEET RFP #800-39-25

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Nov 14, 2025

Nov 14, 2025

Addendum 1 - RFP #800-39-25 Mobile Food Distribution for Various Public Housing Communities

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Housing Authority of the City of Pittsburgh

RFP #800-39-25

Mobile Food Distribution

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Mobile Food Distribution for

Various Public Housing Communities

RFP #800-39-25

Due:

November 21, 2025

11:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

1

Housing Authority of the City of Pittsburgh

RFP #800-39-25

Mobile Food Distribution

SECTION I

INTRODUCTION

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. day to day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide Mobile Food Distribution for Various Public Housing Communities.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Housing Authority of the City of Pittsburgh

RFP #800-39-25

Mobile Food Distribution

Following are the Key Dates associated with this Request for Proposals:

November 21, 2025

11:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

November 13, 2025

11:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/82822743255?pwd=pIfHkbgZNt

6Nsrha0wNAeSpl1Snk7i.1

Meeting ID: 828 2274 3255

Passcode: 242632

Dial by your location:

+1 312 626 6799 US (Chicago)

November 14, 2025

11:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/k6gfOrVGCPfzfgX3gJH5

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #800-39-25__Technical

[Full Company Name]_RFP #800-39-25__Fee Proposal

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

3

Housing Authority of the City of Pittsburgh

RFP #800-39-25

Mobile Food Distribution

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 11:00 a.m. on November 21, 2025, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 11:00 a.m. on November 21, 2025, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #800-39-25

Mobile Food Distribution

SECTION II

SCOPE OF SERVICES

Mobile Food Distribution for Various Public Housing Communities

The Housing Authority of the City of Pittsburgh (HACP) has worked with a partner organization

to rewrite the narrative on hunger and food insecurity in Pittsburgh’s low-income housing

communities by bringing rescued/ donated food directly to low-income households.

The HACP remains committed to assisting its residents to have regular access to rescued/

donated food and is seeking proposals for a vendor that can add to the capacity of existing food

delivery programs serving our communities.

The HACP has worked with a partner organization to deliver over 1,000,000 pounds of mostly

fresh healthy foods directly to HACP communities, effectively ending hunger for HACP

households. However, along with the health and food access benefits a number of unexpected

positive results come from the collaboration including leadership opportunities for residents,

community building and deepened community relations.

Our partner food distribution partner organization regularly provides service to the family

communities of Bedford Dwellings, Homewood North, Northview Heights, Allegheny

Dwellings, Arlington Heights and the senior citizen communities of Caliguiri Plaza, Carrick

Regency, Gualtieri Plaza, Morse Gardens, Northview Heights High Rise and Pressley Street

High Rise, Finello Pavilion, Manchester Commons, Murray Towers, Mazza Pavilion and

Pennsylvania-Bidwell.

The HACP is seeking to build off of the success of this collaboration by procuring the services of

a qualified vendor to extend food delivery services to HACP communities that have not been

able to receive regular food delivery services.

Presently, food delivery/ distribution services are limited to the communities noted above; while

several HACP communities remain excluded from receiving the regular food delivery services

for reasons related to capacity and a lack of appropriate space to host the food deliveries. HACP

does not have available onsite food storage and does not have the staffing resources needed to

coordinate food deliveries such as setting up and cleaning up the delivery site.

The proposed method for expanding service will involve HACP issuing a contract with a vendor

that is capable of providing regular delivery of food to the communities listed above and to do so

in a manner that is safe, reliable and efficient. The selected vendor will be required to provide

regular deliveries (at least once per month, per community) in accordance with a schedule that is

developed with and approved by HACP staff. HACP is not able to provide onsite locations for

distribution at these communities and will require the vendor to provide a self-contained, mobile

distribution system – such as using a refrigerated food truck. HACP is encouraging a food

distribution system that meets the needs of the HACP’s residents.

5

Commodity Codes

• NAICS 722310Food Service Contractors

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