Project Information

Bid Title

CONFERENCE ROOM AUDIO-VISUAL SYSTEM INSTALLATION

Issuing Agency

City of Altamonte Springs

Location

Florida

Published Date

Apr 24, 2025

Closing Date

May 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP-25-034-KY

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of Altamonte Springs

Status
Active

Fiscal Year
2025

Primary Contact
Krisha Yurkiewicz

Title
CONFERENCE ROOM AUDIO-VISUAL SYSTEM INSTALLATION

Secondary Contact
Gabriela Ruela

Number
RFP-25-034-KY

Tertiary Contact

Type
Request for Proposal

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
Yes

Bid Bond Amount
5% of bid amount

Performance Bond Required
Yes

Performance Bond Amount
100% of contract amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The City seeks proposals to develop the design, configuration, installation and staff training for a new conference room audio-visual system that meets the City`s needs described within the RFP Solicitation Document.

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The City will hold one (1) Site Visit on Friday, May 2, 2025 from 9 a.m. to 10 a.m. at the West Altamonte facility located at 950 Calabria Drive, Altamonte Springs, FL 32714. See the Solicitation Document for instructions. It is recommended that all proposers attend the Site Visit.

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Questions/Inquiries related to this solicitation are due by 11 a.m. on Monday, May 5, 2025 via email to Krisha Yurkiewicz at KYurkiewicz@Altamonte.org

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Dates(All times are listed as EST )

Broadcast Date
4/24/2025 4:00 PM EST

Question End Date
5/5/2025 11:00 AM EST

Due Date
5/16/2025 11:00 AM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 2

Type	Name	Description	File Type	Â
Request for Proposal	RFP-25-034-KY Conference Room AV System Installation.pdf	RFP-25-034-KY Conference Room AV System Installation - Solicitation Document	PDF
Request for Proposal	RFP-25-034-KY Proposal Submittal Form.pdf	RFP-25-034-KY Proposal Submittal Form - REQUIRED	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
Proposal Bid Form
Bidder Submittal Forms

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Commodity Codes

Total: 14

Code	Description
[939-6]	Audio-Visual Equipment Maintenance and Repair
[785-27]	Carrels, Audio-Visual
[918-2]	Audio/Visual Consulting Services
[915-9]	Audio/Video Production Services Complete
[985-12]	Audio/Video Equipment and Accessory Rental or Lease
[840-56]	Teleconference Systems, Audio/Video (To Include Video on Demand Systems)
[880-11]	Audio Visual Equipment and Supplies (Not Otherwise Classified)
[915-9]	Audio/Video Production Services Complete
[918-2]	Audio/Visual Consulting Services
[840-55]	Switchers, Audio and Video
[840-56]	Teleconference Systems, Audio/Video (To Include Video on Demand Systems)
[840-84]	Video and Audio Systems, Accessories and Parts (Closed Circuit TV) (Including Surveillance Type)
[920-31]	Installation of Computers, Peripherals, and Related Equipment (Including Software)
[962-46]	Installation and Removal Services (Not Otherwise Classified)

Publications

Total: 1

Publication	Date
Orlando Sentinel	4/28/2025

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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