Project Information

Bid Title

Pool Heater Inspection and Service RFP

Issuing Agency

Cosumnes Community Services District

Location

California

Published Date

Jan 16, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

PM-26-010

Original Source

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Bid Documents

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Project Description

Bid Number:	PM-26-010
Bid Title:	Pool Heater Inspection and Service RFP
Category:	Construction and Landscaping Services, Supplies & Equipment
Status:	Open

Description: Cosumnes Community Services District is seeking proposals for pool heater inspection and service. The work to be performed under this contract includes all furnishing of all labor, materials, equipment, transportation, and services necessary for pool heater inspection and maintenance at Jerry Fox Swim Center, Wackford Community & Aquatic Complex, and Elk Grove Aquatics Center. See Pool Heater Inspection and Service RFP for information. Publication Date/Time: 1/16/2026 12:00 AM Closing Date/Time: 2/12/2026 10:00 AM Submittal Information: Please see Pool Heater Inspection and Service RFP for information. Pre-bid Meeting: January 29, 2026, 10:00 AM Contact Person: Kelly Croisdale, Management Analyst Related Documents: PM-26-010 Pool Heater Inspection and Service RFP (PDF)

Attachment Preview

COSUMNES COMMUNITY SERVICES DISTRICT

REQUEST FOR PROPOSALS (RFP)

FOR

Pool Heater Inspection and Service

(PM-26-010)

Release Date: January 16, 2026

Proposal Deadline: February 12, 2026, by 10:00 AM (PST)

Proposals must be received via email at the email address below by the deadline.

Kelly Croisdale, Management Analyst

Email: KellyCroisdale@CosumnesCSD.gov

Phone: 916-405-5300

PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of the

requirements of California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which obligates

consultants/contractors to comply with existing economic sanctions imposed by the U.S. government in response to

Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The Services may be subject to

compliance monitoring by the District. It shall be the consultants/contractors sole responsibility to comply with all

applicable economic sanctions.

Cosumnes Community Services District

8820 Elk Grove Blvd.

Elk Grove, CA 95624

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SECTION 1 – PURPOSE

Cosumnes Community Services District RFP

Pool Heater Inspection and Service (PM-26-010)

Cosumnes Community Services District (“District”) is seeking proposals for pool heater

inspection and service. The work to be performed under this contract includes all furnishing of

all labor, materials, equipment, transportation, and services necessary for pool heater inspection

and maintenance at Jerry Fox Swim Center, Wackford Community & Aquatic Complex, and Elk

Grove Aquatics Center.

SECTION 2 – DISTRICT PROFILE

The District is located in California’s Central Valley in the southern portion of Sacramento

County, four miles south of the Sacramento City limits. The District is the largest community

services district in California encompassing 157 square-miles and serves and estimated

population of 207,000.

The District is a regional agency providing fire protection services to the cities of Elk Grove and

Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District

provides parks and recreation services exclusively to the Elk Grove community. The District

departments include:

 Administrative Services Department – Operations include execution and monitoring of the

District budget, long-range planning, information systems and the Human Resources

section that provides services to over 500 District full-time, part-time, and seasonal

employees.

 Fire Department – The Fire Department consists of two divisions, Operations and

Administration and Support Services, that work together to provide fire, rescue, and

emergency medical services.

 Parks and Recreation Department – Parks and Recreation manages 107 parks, 18 miles

of off-street trails, several recreation centers, three aquatics complexes, a nine-hole golf

course and many recreation, sports, and leisure programs.

 Facility and Development Department – Operations include the planning, design, and

construction management and maintenance for District property.

The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,

and employees within the diverse community by protecting lives, property, and the environment

through superior fire suppression, emergency medical services, fire prevention, and special

operations response; and by providing parks and recreation services through well-maintained

parks and recreational opportunities for health, wellness, and social interactions.

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SECTION 3 – SCOPE OF WORK

Cosumnes Community Services District RFP

Pool Heater Inspection and Service (PM-26-010)

Scope and schedule of work is set forth in the attached (Exhibit A) and Photographs of Heaters

(Exhibit B), incorporated herein by this reference.

SECTION 4 – RFP OVERVIEW

RFP Timeline

The District will endeavor to administer the proposal process in accordance with the terms and

dates outlined below; however, the District reserves the right to modify any terms, activities,

timeline, or other aspects of the process at any time as it deems necessary.

EVENT

RFP advertising

Pre-Proposal Meeting

Deadline for Questions

District Provides Responses to Questions

Deadline for Submission

Contractors Notified

DATE/TIME

January 16, 2026

January 29, 2026 10:00 AM

February 2, 2026 12:00 PM

February 3, 2026

February 12, 2026 10:00 AM (PST)

February 16, 2026

RFP Coordinator

All communications concerning this RFP must be submitted via email to the RFP Coordinator

identified below. The RFP Coordinator will be the sole point of contact for this RFP.

Kelly Croisdale, Management Analyst

8820 Elk Grove Blvd.

Elk Grove, CA 95624

Email: KellyCroisdale@CosumnesCSD.gov

Phone: 916-405-5300

RFP Amendment and Cancellation

The District reserves the unilateral right to amend this RFP in writing at any time. The District

also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is

issued, the District shall provide notice of the amendment to all Proposers. In addition, the District

shall post the amendment on its website at http://www.CosumnesCSD.gov. Proposers shall

respond to the final written RFP and any exhibits, attachments, and amendments thereto.

RFP Questions – Directions for Submission

Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator

prior to the “Deadline for Questions.” Proposer questions should clearly identify the relevant

section of the RFP, and page number(s) related to the question being asked. The questions

submitted, and the District’s responses, shall be posted on the District’s website at

http://www.CosumnesCSD.gov.

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Cosumnes Community Services District RFP

Pool Heater Inspection and Service (PM-26-010)

RFP Pre-Proposal Meeting (Non-Mandatory)

Prior to submitting a proposal for heater inspection and service, the Contractor may attend a

non-mandatory pre-proposal meeting on:

When: January 29, 2026, 10:00 AM Pacific Time (US and Canada)

Meeting Location: Wackford Community & Aquatic Complex

9014 Bruceville Road, Elk Grove, CA 95758

Proposers and staff will visit Wackford Community & Aquatic Complex, Elk Grove Aquatics

Center, and Jerry Fox Swim Center. The site visit will take approximately two (2) hours to complete.

Proposal Submittal

Proposals must be submitted by email or in person no later than 10:00 AM (PST) on February

12, 2026. Proposals received after this time and date will not be considered. Proposers must

submit their proposal to:

Cosumnes Community Services District

8820 Elk Grove Blvd.

Elk Grove, CA 95624

Attn: Kelly Croisdale, Management Analyst

Email: KellyCroisdale@CosumnesCSD.gov

Proposals submitted by email will receive confirmation of receipt. If confirmation of receipt has

not been received during regular business hours, please email Kelly Croisdale.

SECTION 5 – PROPOSAL SUBMISSION REQUIREMENTS

The following guidelines are provided for standardizing the preparation and submission of

proposals. The intent is to assist respondents in the preparation of their submissions and to

assist the District by simplifying the review process, providing standards for comparing

submissions.

Proposals submitted in response to this RFP shall include a complete response to the

requirements in this section in the order presented. The District discourages lengthy and costly

proposals. Proposals should be a straightforward delineation of the respondent’s capability to

satisfy the intent and requirements of this RFP and should not contain redundancies and

conflicting statements.

Proposal Format and Content

Proposals should be prepared on standard 8 1/2" x 11" paper. All proposal pages should be

numbered. Failure to follow this specified format, to label the responses correctly, or to address

all of the subsections may, at the District’s sole discretion, result in the rejection of the proposal.

4

Cosumnes Community Services District RFP

Pool Heater Inspection and Service (PM-26-010)

Proposals must contain the following information in the order listed:

1. Introductory letter

The introductory letter should be addressed to:

Kelly Croisdale

Cosumnes CSD

8820 Elk Grove Blvd.

Elk Grove, CA 95624

The letter shall include the following:

a. Proposer’s legal name and corporate structure.

b. Proposer’s primary contact information, including name, address, phone, website,

and email.

c. Identification of use of subcontractors and scope of work to be performed by

subcontractors.

d. Identification of any pending litigation against the Proposer.

e. Disclosure of any bankruptcy or insolvency proceedings in the last ten (10) years.

f. Statement indicating the proposal will remain valid for at least 120 days.

g. Signature of a company officer empowered to bind the Proposer to the provisions

of this RFP and any contract awarded pursuant to it.

2. Executive Summary

This section of the proposal should provide a concise synopsis of the Proposer’s proposal

and credentials to deliver the services sought under the RFP. In addition, it should explain

how the proposed solution will differentiate itself from other vendor solutions and the

reasons why the District should select the proposed solution. This may include a list of

the unique features that give the Proposer a competitive edge. The Executive Summary

should not exceed three (3) pages.

3. Qualifications and Experience

Describe the Contract’s capability for undertaking and performing the work, including any

professional licenses and certificates held by the Contractor. List types and locations of

similar work performed by the Contractor in the last five (5) years that best characterize

the quality and past performance.

4. References

The Proposer must provide at least three (3) references for pool heater inspection and

service projects completed within the last five (5) years. References may be contacted as

part of the selection process. For each reference, the proposer must provide the following

information:

a. Name and contact information (i.e. name, title, address, phone, and email)

b. Brief description of work provided.

5. Fee

Contractors shall clearly outline fees for the services to be provided. Upon completion of

tasks, the Contractor will notify the District and request payment for the products and

services by submitting an invoice and a brief description of work performed during the

billing period. Upon receipt of the invoice, the District will review the products and services

noted in a timely manner, verify completion, and authorize payment. No cost increases

shall be passed onto the District after the proposal has been submitted.

5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541350Building Inspection Services
• NAICS 561790Other Services to Buildings and Dwellings

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