Project Information

Bid Title

645 - Swag Items for Neighborhood Meetings - City Planning

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Dec 10, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

645 - Swag Items for Neighborhood Meetings - City Planning

File Number: 645
Closing Date: December 17, 2025, 3:00 PM
Requestor/Buyer: Lauren Drake
Contact Email: ldrake@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Margarita Mason

216-664-3463

MMason@clevelandohio.gov

Procurement Folder

156494

RFB No.

RFB 0110 202500000000645

RFB Description

Swag Items for Neighborhood Meetings- City Planning

RFB Closing Date/Time

December 17, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

0110

December 17, 2025

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Grocery tote 13" x 12"

Item Quantity/

UOM

500.00000 /

EA

Event Date

Service

Dates

Catalog

Discount

Grocery Tote 13" x 12"

Material: 80 gsm non-woven polyproylene, handles: dual 20" length; 8" gusseted sides, non-woven polypropylene wrapped bottom board;

Size: 13" H x 12" W x 8" D; Cost is to include a 1-color imprint on the front of grocery bag; Imported logo applied in USA, Bag Color:

Royal Blue; Engraving Color: White; Engraving Lettering: City Planning Commission Logo.

Art work for pricing is included on specification sheet.

List your set up fee if applicable: $______

Ship To:

City Planning Commission

City Planning Commission

601 Lakeside Ave, Room 501

Cleveland, OH 44114

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 2 Incline Soft Touch Stylus Metal Pen- Laser Engraved

Item Quantity/

UOM

500.00000 /

EA

Service

Dates

Catalog

Discount

Incline Soft Touch Stylus Metal Pen - Laser Engraved Imprint; soft rubberized finish barrel is made from recycled aluminum; tip and

plunger are made from recycled plastic, chrome accents, metal clip, stylus at top of plunger, retractable, medium point, black ink, recycled

AL is printed opposite the clip; Laser engraved imprint diagonal from the clip; Imported, logo applied in USA; Engraving color: White;

Pen Color: Royal Blue; Engraving lettering: City Planning Commission Logo

Art work for pricing is included on specification sheet.

List initial set up fee if applicable

Ship To:

Vendor Response

City Planning Commission

City Planning Commission

601 Lakeside Ave, Room 501

Cleveland, OH 44114

Unit Price

$

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 3 Task Right 7" H x 5" W Notepad - 25 sheet

Item Quantity/

UOM

500.00000 /

EA

Service

Dates

Catalog

Discount

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 4

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Margarita Mason

216-664-3463

MMason@clevelandohio.gov

Procurement Folder

156494

RFB Closing Date/Time

December 17, 2025 3:00 PM

RFB No.

RFB 0110 202500000000645

RFB Description

Swag Items for Neighborhood Meetings- City Planning

Department/Division Public Bid Opening Date/Time

0110

December 17, 2025

Task Right 7" H x 5" W Notepad - 25 sheet; non-adhesive notepads, with full color imprint on the front of each sheet, assembled in USA;

Imprint: City Planning Commission Logo

Art work for pricing is included on specification sheet.

List your initial set up fee if applicable $______

Ship To:

City Planning Commission

City Planning Commission

601 Lakeside Ave, Room 501

Cleveland, OH 44114

Unit Price

$

Vendor Response

Extension

$

Delivery Days

Day(s)

Group/

Line#

Commodity Description

1 / 4 Rectangular Table Cover - 8 ft.

Item Quantity/

UOM

1.00000 /

EA

Service

Dates

Catalog

Discount

Rectangular Table cover - 8 ft.

Color: Royal

Imprint: full color process

Imprint color: full color

Imprint specifications: City of Cleveland, City Planning Commission Logo

Product size: 72.0" W x 21" H, Up to 5 lines/logo; Non-fitted, four-sided table cover, Made of premium 300 denier polyester, finished with a

clean, full hem, wrinkle resistant and flame retardant, fits 30" deep tables

Art work for pricing is included on specification sheet.

List your initial set up fee if applicable

Ship To:

Vendor Response

City Planning Commission

City Planning Commission

601 Lakeside Ave, Room 501

Cleveland, OH 44114

Unit Price

$

Extension

$

Delivery Days

Day(s)

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Margarita Mason

216-664-3463

MMason@clevelandohio.gov

Procurement Folder

156494

RFB No.

RFB 0110 202500000000645

RFB Description

Swag Items for Neighborhood Meetings- City Planning

RFB Closing Date/Time

December 17, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

0110

December 17, 2025

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Margarita Mason

216-664-3463

MMason@clevelandohio.gov

Procurement Folder

156494

RFB Closing Date/Time

December 17, 2025 3:00 PM

RFB No.

RFB 0110 202500000000645

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Swag Items for Neighborhood Meetings- City Planning

Department/Division Public Bid Opening Date/Time

0110

December 17, 2025

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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