Project Information

Bid Title

26500028 IFB Monthly Elevator Maintenance

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Jun 2, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

26500028

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	26500028
Bid Title:	26500028 IFB Monthly Elevator Maintenance
Category:	Bid / RFP Opportunities
Status:	Open

Description: Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 June 2, 2026 Invitation for Bid (IFB) 26500028 Monthly Elevator Maintenance The intent and purpose of this Unsealed IFB is to establish a contract with one vendor to perform frequent and regular preventive and routine maintenance on the Town’s elevators in compliance with applicable local, federal and state laws and regulations. All Proposals shall be submitted to the Town’s Procurement Officer by 3:00 PM EST on Monday, June 29, 2026. The complete IFB can be viewed through the link below, in the Purchasing Office, or at www.christiansburg.org /bids . Publication Date/Time: 6/2/2026 12:00 AM Closing Date/Time: 6/29/2026 3:00 PM Pre-bid Meeting: 06/15/2026 10:00 am Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500028 IFB Monthly Elevator Maintenance

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TOWN OF CHRISTIANSBURG

PURCHASING OFFICE

100 EAST MAIN STRET

CHRISTIANSBURG, VA 24073

PH: 540-585-7605

FAX: 540-382-3762

INVITATION FOR BID (IFB)

IFB Number: 26500028

Monthly Elevator Maintenance

June 2, 2026

The Town of Christiansburg does not discriminate against faith-based organizations in accordance with

the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of race, religion, color, sex,

national origin, age, disability, or any other basis prohibited by state law relating to discrimination in

employment.

Additional information about the Town of Christiansburg can be found on the Town’s website at

www.christiansburg.org.

TABLE OF CONTENTS

SECTION I:

INSTRUCTIONS TO BIDDERS

SECTION II:

PURPOSE

SECTION III:

REQUIREMENTS

SECTION IV:

CONTRACT PERIOD

SECTION V:

REQUIRED FORMS & PRICING SCHEDULE

SECTION VI:

CONTRACT ADMINISTRATION

SECTION VII:

RESERVATION OF RIGHTS

SECTION VIII:

PAYMENT PROCEDURES

SECTION IX:

TERMS AND CONDITIONS

ATTACHMENT A: SAMPLE CONTRACT

SECTION I: INSTRUCTIONS TO BIDDERS

A. The Town of Christiansburg (Town) is soliciting unsealed bids for the goods or services

specified herein and in accordance with all sections of this Invitation for Bid (IFB).

B. Unsealed bids must be received via in-person delivery, mail, or electronic submission through

eVA, on or before Monday, June 29, at 3:00 PM, EST. If hand delivered or mailed, the time of

receipt shall be determined by the time clock stamp in the Purchasing Office. If submitted via

eVA, time of receipt shall be determined by the eVA submittal system time clock.

1. Bids should be signed and must be submitted with the provided documents.

2. The Bidder must provide all exceptions to this Invitation for Bid in writing, to be included

with the Bid.

3. Bids received after the deadline will not be accepted.

C.

If bids are hand delivered or mailed, they must be delivered to the Town of Christiansburg

Purchasing Office, 100 East Main Street, Christiansburg, VA 24073. It is the bidder’s

responsibility to confirm that all bids are received by the Town’s Procurement Officer prior to

the time stated above. Unsealed bids should be returned in an envelope clearly marked, “Bid

Response for IFB 26500028 Monthly Elevator Maintenance” and addressed to Tara Vance,

Procurement Officer. Bidder’s name should be clearly marked on the outside of the envelope.

D. To submit an online bid through eVA, refer to the online bidding instructions available at the

following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online

bid through eVA the Bidder should be a registered vendor in eVA. The Town of Christiansburg

is not responsible for establishing vendors in eVA. Bidders are advised that the process of

becoming an established vendor in eVA may take several days. If the Bidder encounters any

issues submitting an online bid through eVA, the Bidder should contact eVA Customer Care for

assistance. Note that eVA will not accept files larger than 60 MB.

E. Questions regarding this IFB should be sent to Tara Vance (tvance@christiansburg.org) by June

15, 2026, by 5:00 p.m. Answers to all questions received before the deadline stated above will

be answered in the form of an Addendum to be published no later than Wednesday, June 17,

2026, by 5:00 p.m. Questions received after June 15, 2026 may not be answered.

F. An optional pre-bid meeting will occur on Monday, June 15, 2026 at 10:00 a.m. local time.

Attendees will gather outside of Town Hall. The purpose of this pre-bid meeting is to allow

prospective bidders to visit and inspect the elevators the contractor will maintain. This visit may

be the only opportunity for prospective bidders to inspect the elevators. The Town reserves the

right not to accommodate requests for inspections by prospective bidders on other days and times.

G. Each bidder will complete, and sign if requested, and submit the following documents as his or

her bid:

1. Corporate Registration Form

2. Bidder Information Form

3. Pricing Schedule (any exceptions must be included on this form)

4. Submit signed acknowledgement of any addenda that may be issued by the Town for this

IFB.

H. Address all inquiries and correspondence regarding this IFB to:

Tara Vance, Procurement Officer

Town of Christiansburg

100 East Main Street

Christiansburg, VA 24073

Email: tvance@christiansburg.org

Phone: 540-585-7605

SECTION II: PURPOSE

The intent and purpose of this Unsealed IFB is to establish a contract with one vendor to perform

frequent and regular preventive and routine maintenance on the Town’s elevators in compliance with

applicable local, federal and state laws and regulations.

SECTION III: REQUIREMENTS

A. GENERAL

1. The Contractor will perform regularly scheduled monthly maintenance, 6-month maintenance

inspections, and 5-year weight tests for five (5) passenger elevators listed in the Pricing

Schedule.

2. The Contractor will inform the Town’s Contract Administrator, in writing, of any maintenance

and repair issues with any elevators.

3. At a minimum, the Contractor will perform maintenance in compliance with applicable Town

Code or Ordinances and applicable laws and regulations of the Commonwealth of Virginia and

the United States of America.

4. Any elevator mechanic performing repairs on the Town’s elevators shall have a current license

issued by the Virginia Department of Professional and Occupational Regulation.

B. SPECIFIC

The Contractor will perform the tasks listed below.

1. Traction Equipment

a. Regularly and systematically examine

b. Adjust and lubricate as required

c. Furnish needed greases and oils

d. If conditions warrant, repair and replace:

(1) Machine

(2) Motor

(3) Generator

(4) Controller Parts to include worms, gears, thrusts, bearings, brake magnet coils, brake

motors, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils,

resistance for operating and motor circuits, magnet frames, and other mechanical parts,

using only high-grade parts especially designed for this purpose.

2. Hydraulic Equipment

a. Regularly and systematically examine

b. Adjust and lubricate as required

c. Furnish oil and greases, packing and seals, and pumps and valves

d. If conditions warrant, repair and replace:

(1) Hoisting Ropes – Including tension examination

(2) Wire Ropes

(3) Conductor Cables

(4) Shoe Gibs

(5) Guide Rails

(6) Rollers

(7) Pumps

(8) Electric Motors

(9) Controller Parts to include contacts, coils, timers, resistors for motor and controller

circuits, magnetic relays, and other mechanical parts, using only high-grade parts

especially designed for this purpose.

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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