Project Information

Bid Title

Police Services Center Interior Renovation

Issuing Agency

Ohio Facility Construction Commission

Location

Ohio

Published Date

Feb 4, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

MUN-260168

Original Source

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Project Description

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2026/02/04	2026/02/20	MUN-260168	Miami University	Local Higher Education	Police Services Center Interior Renovation	A/E	$1,400,000	N/A	TBD

Attachment Preview

Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Police Services Center Interior Renovation

Project Name 2026

Project Location Miami University

City / County Oxford / Butler

Owner

Miami University

Delivery Method General Contracting

No. of paper copies requested (stapled, not bound)

3

February 20th,

Response Deadline 2026

2:00 pm local time

Project Number

MUN-260168

Project Manager

Andrew Burwinkel

Contracting Authority Local Higher Education

Prevailing Wages State

No. of electronic copies requested (PDF)

1

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised

Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer

holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Jenny Wethington at 101 S. Fisher

Drive, Oxford, OH 45056. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Jenny Wethington at withinj@miamioh.edu with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Miami University is seeking Architectural and Engineering firms to submit qualifications to design a partial interior

renovation of the Police Services Center. Located on Oxford-Trenton Road / State Route 73, this facility serves as the

nerve center for campus safety and emergency coordination. The primary objective of this project is to modernize several

existing areas of the station which include but are not limited to: Emergency Operations Center (EOC), Women’s and

Men’s locker rooms, booking / holding area, and impacted adjacent circulation.

B. Scope of Services

Upon award of the Agreement, the selected A/E firm will commence by developing and including the following:

Programming/Documentation

- Review program design documents supplied by MU.

- Prepare computerized (CAD) plan drawings from existing documentation originally provided by MU. A/E will field

verify these documents and correct them to reflect current conditions based upon cursory examination.

Schematic Design

- Prepare preliminary floor and reflected ceiling plans and sketches for your review and approval.

- Research applicable building and ADA code requirements.

- Verify interior finishes.

- Prepare a probable cost of construction to compare with your budget.

- Provide an estimated construction schedule.

- Meet with MU to present and approve schematic design concepts.

Design Development / Construction Documents

- Prepare floor plans, wall sections, and preliminary details.

- Coordinate structural, mechanical, and electrical systems requirements.

- Confirm applicable Ohio Building Code requirements.

- Modify mechanical, and electrical systems to support program modifications.

- Create specifications book in coordination with drawings.

- Prepare a probable cost of construction.

- Meet with MU to present the Construction Documents and probable cost of construction.

- Provide an estimated construction schedule.

- Provide stamped and sealed “Permit” drawings to the State of Ohio Department of Industrial Compliance along with

the required application and review fee.

F110-02-2024-OCT

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Page 1 of 5

Request for Qualifications (Registered Design Professional) continued

- Address requests for clarification that may be generated during plan review.

Bidding and Negotiation

- Address contractor-initiated questions.

- Attendance and participation at the pre-bid meeting and site walk through.

- Attendance at the bid opening (virtual).

- Evaluation of the low bidder and scheduling of the interview (virtual).

- Make recommendation for award of contract after receipt and review of the bids.

Contract Administration

- Respond to questions as they arise.

- Attend site meetings and visit site once per week.

- Review contractor submittals including shop drawings.

- Review and certify contractor’s request for payment.

- Prepare punch list, issue to owner and general contractor.

- Prepare / assist the owner in preparing change orders, construction change directives, bulletins, and sketches as

needed.

- Prepare certificate of substantial completion, certificate of contract completion and certificate of warranty

commencement.

- Perform field verification of punch list items with owner.

Project Closeout

- Receive as-built drawings, revise the electronic design drawings and submit as DWG’s per MU electronic document

requirements.

- Include a list of all finishes (MU selected) on the as-built drawings.

- Prepare certificate of contract completion and certificate of warranty commencement.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost

components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth & Equity

(EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 3 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state particular building types, functional design or specialized professional services required to

evaluate the level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical

facility). The scope of services should also define the types of basic and additional professional design and administration

services necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or

similar sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and

training, specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM

deliverables, and Owner’s intended use of BIM models after construction). This information will be used by each applicant

to populate the Relevant Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Police Departments

2. Higher Education

F110-02-2024-OCT

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Page 2 of 5

Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

C. Estimated Budget / Funding

State Funding:

$

Other Funding:

$1,400,000

Construction Cost: $818,500

Total Project Cost: $1,400,000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

03 / 26

07 / 26

10 / 26

01 / 27

E. Estimated Basic Fee Range (see note below)

6% to 8%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

5.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,

including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for

the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,

including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture

Secondary

Mechanical-Electrical-Plumbing Eng.

Disciplines:

H. Additional Service Providers Required

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape

architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

F110-02-2024-OCT

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Request for Qualifications (Registered Design Professional) continued

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your

firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If

possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the

CD or DVD and the sleeve with the project number and firm name if applicable.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

Facsimile copies of the Statement of Qualifications will not be accepted.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2024-OCT

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Page 4 of 5

Registered Design Professional Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Police Services Center Interior Renovation 2026

Project Number MUN-260168

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $500,000

$500,000 to $1,000,000

More than $1,000,000

Less than 10 professionals

10 to 20 professionals

More than 20 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 4 sample projects

4 to 6 sample projects

More than 6 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 4 projects

4 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

Score

5

2

0

2

1

0

0

1

2

Max

=3

0 - 10

0 - 10

0-5

0-5

Max

= 20

0 - 15

0-5

1

2

3

Max

=3

1

Max

2

=2

1

Max

3

=3

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2024-OCT

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Page 5 of 5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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