Project Information

Bid Title

ITB2026-102 Buried Debris Removal from Polk/Solomon Property

Issuing Agency

City of Tybee Island

Location

Georgia

Published Date

Feb 5, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB2026-102

Original Source

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Bid Documents

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Project Description

Bid Number:	ITB2026-102
Bid Title:	ITB2026-102 Buried Debris Removal from Polk/Solomon Property
Category:	Open RFPs
Status:	Open

Description: The City of Tybee Island, GA will be accepting bids for Buried Debris Removal from Polk/Solomon Property. BIDS MUST BE SUBMITTED BY 2:00 PM ON TUESDAY, FEBRUARY 24, 2026, to Aleesha Robinson, at Tybee Island City Hall, 403 Butler Avenue, Tybee Island, GA 31328. A PRE-BID MEETING will be held at 11:00 AM TUESDAY, FEBRUARY 17, 2026, in the Public Safety Building Conference Room (78 Van Horne Ave.)  Direct all questions in writing to Aleesha Robinson at For security reasons, you must enable JavaScript to view this E-mail address. The City of Tybee Island, GA may (i) reject any, any part of, or all bids and proposals with any party submitting a bid or proposal, or (ii) waive informalities and technicalities, (iii) negotiate directly with any party submitting a bid or proposal, or (iv) accept that proposal which the City of Tybee Island, GA deems to be in its best interest, whether or not it is the lowest dollar proposal. Publication Date/Time: 1/22/2026 12:00 AM Closing Date/Time: 2/24/2026 2:00 PM Pre-bid Meeting: February 17, 2026 @ 11AM Contact Person: Aleesha Robinson aleesha.robinson@cityoftybee.gov (912)472-5072 Related Documents: ITB 2026-102 Debris Removal rom Polk Solomon Property Attachment 1- Limits of Buried Debris

Attachment Preview

INVITATION TO BID

ITB NO. 2026-102

BURIED DEBRIS REMOVAL FROM

POLK/SOLOMON PROPERTY

BID DUE: TUESDAY FEBRUARY 24, 2026 at 2:00pm

PRE-BID MEETING: TUESDAY FEBRUARY 17, 2026 at 11:00am

CITY OF TYBEE ISLAND, GEORGIA

BRIAN WEST, MAYOR

MICHAEL “SPEC” HOSTI, MAYOR PRO TEM

TONY PLOUGH

NICK SEARS

CAMERON JACKSON

KATHRYN WILLIAMS

NICK HALE

DOCUMENT CHECK LIST

The following documents are contained in and made a part of this Invitation to Bid, or are required

to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where

indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE

FOR DISQUALIFICATION OF THE BIDDER.

INTRODUCTION

SPECIFICATIONS AND REQUIREMENTS

INSTRUCTIONS TO BIDDERS

GENERAL INFORMATION

SURETY REQUIREMENTS

ATTACHMENTS: A. CHECKLIST B. BID PACKAGE

SEPARATE ATTACHMENT #1: ESTIMATED LIMITES OF BURIED DERBIS DRAWINGS

(2 SHEETS)

INTRODUCTION

This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter

referred to as “Owner”) with products or services as indicated herein.

Sealed bids must be received by 2:00pm local time, on Tuesday February 24, 2026. The City

of Tybee Island reserves the right to reject any or all bids.

A pre-bid meeting will be held on Tuesday February 17, 2026 at 11:00am in the Public Safety

Building conference room (78 Van Horne Avenue, Tybee Island). Interested bidders are

encouraged to attend, as they will have the opportunity to discuss specifications and ask

questions.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be

awarded to the responsible bidder with the lowest responsive bid. Bidders must respond

completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this

Invitation to Bid.

Signature of bidder indicates understanding and compliance with attached terms and conditions

and all other specifications made a part of this ITB, and any subsequent award or contract. All

terms, conditions and representations made within this ITB will become an integral part of the

contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to

reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or

presentation of bids.

Instructions for preparation and submission of a bid are contained in this ITB package. Please note

that specific forms for submission of a bid are required.

The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement

procedures are conducted in a manner that provides maximum open and free competition. The City

seeks to ensure that all segments of the business community have access to supplying the goods

and services needed by the City. The City provides equal opportunity for all businesses and does

not discriminate against any persons or businesses regardless of race, color, religion, age, sex,

national origin or handicap.

The City is seeking a bid package for service or materials equal to or exceeding specifications set

forth on the attached pages. Bidders not meeting these standards will be rejected. The attached

specifications become and remain a part of this ITB.

All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,

charts, displays, schedules, exhibits and other documentation by the bidders will become the

property of the City when received. The City retains the right to use any or all ideas presented in

any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect

this right.

BACKGROUND AND SCOPE OF SERVICES:

The City of Tybee Island seeks qualified bidders for the buried trash and debris removal on the

property owned by the City of Tybee Island located at the intersection of Polk Avenue and

Solomon Avenue, AKA subject property for the ITB.

The subject property was undeveloped and wooded land as early as 1945 and was used as an illegal

dump site for trash and debris for years. The City of Tybee Island hired various consultants to

perform a various Phase I Environmental Site Assessments (ESA) to identify and record any

existing, potential, or suspect conditions that may pose an environmental liability to, or restrict the

use of the property.

The Phase I ESA’s identified recognized environmental conditions (REC’s) based on the historical

reports indicating the presence of buried household-type waste and construction debris at the

subject property, which included the following buried debris: steel, wood, plastic, concrete, wire,

glass, and tires.

The limits of the trash and debris removal are shown on Figure 2 of Attachment #1, Labeled

Estimated Limits of Buried Materials.

Based on various test pits and monitoring wells, the depth of the buried trash and debris is located

0.5 feet to 2.5 feet below ground surface. The ground water ranged from 2.5 feet t0 4.0 feet below

ground surface.

The estimated limits of the buried debris has an area of 68,950 square feet. The debris and trash

removal will go down to a depth of 3 feet within the debris limits for a total volume of soil, debris,

and trash removal to be approximately 7,665 Cubic Yards.

Based on previous reports and additional site investigations the City of Tybee Island is anticipating

that 20% of the total volume or 1,532 Cubic Yards will be trash and debris.

SCOPE OF SERVICES:

The CONTRACTOR will mobilize all necessary equipment required to perform the tasks of this

project and install all necessary erosion control and traffic control to maintain a safe work zone.

The CONTRACTOR will clear and remove all the undergrown brush within the project limits of

the subject property. All removed undergrown brush may be trucked to the City of Tybee Island’s

Department of Public Works facility located at 76 Polk Street and dropped off on the landscaping

debris pile. The cost associated with the trucking shall be included within the unit price of clearing

and grubbing. The CONTRACTOR will protect the Live Oaks and all other mature trees within

the project limits.

The CONTRACTOR will use an excavator to remove the top 2-3 feet of the soil within the project

limits on the buried materials on the subject property. CONTRACTOR may use an excavator with

a root rake to rake the top 2-3 feet. CONTRACTOR should avoid damage to the trees roots.

The CONTRACTOR shall screen the excavated material and separate the buried trash,

construction, and demolition debris from the excavated material from the soil as much a

practicable.

The screened trash, construction, and demolition debris will be stockpiled or direct loaded onto a

roll-off container or dump truck and transported to the City of Tybee Island’s Department of Public

Works facility located at 76 Polk Street and dumped at that site. The screened material will be

weighed at the DPW facility and CONTRACTOR will be paid for actual weight of excavated and

screened material.

The clean excavated soil will be backfilled into the excavated areas. The CONTRACTOR will

also need to also truck is approximately 1,560 Cubic Yards of clean fill to replace the voids left by

the excavated trash, construction, and demolition debris. The CONTRACTOR will backfill all the

excavated areas within the project limits of the subject property and grade to obtain positive

drainage. Upon completion of the backfilling and grading, the CONTRACTOR shall fertilize,

seed, and mulch all disturbed areas

1. INSTRUCTIONS TO BIDDERS

Purpose: The purpose of this document is to provide general and specific information for use in

submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as

described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-

2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.

Bidders must carefully review all provisions of, and attachments to, this document prior to

submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This

ITB and any attachments, plans, and/or other related documents can be found on the City’s website

at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website

for additional information and/or addendums.

1.1 How to Prepare Bids:

All Bids must be:

a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all

documents must be submitted.

b. Bids must be signed by the business owner or authorized representative, with all

erasures or corrections initialed and dated by the official signing the Bid. ALL

SIGNATURE SPACES MUST BE SIGNED.

1.2 How to Submit Bids:

One original, and one electronic copy (usb flash drive) must be submitted in a sealed

opaque envelope, plainly marked with the ITB number and title, and bidder’s company

name, to the office of the address below prior to the time specified. Include all required

attachments, which can be found at the end of this document.

• Include all requested documents, in addition to a W-9 and certificate of

insurance, and required bid bond.

• City/County Occupational Tax Certificate Requirement: Contractor must

supply a copy of their Occupational Tax Certificate as proof of payment of the

occupational tax where their office is located. In addition, if a contract is

awarded, contractors that are not located on Tybee Island are required to

obtain a Tybee Island contractor registration. Contact Lisa Schaff for

additional information, at 912-472-5033, or in person at Tybee Island City Hall

403 Butler Ave, Tybee Island, Ga

• All Bids must be hand delivered, mailed, or sent by courier in sufficient time

to ensure receipt by the Purchasing Agent on or before the time and date

specified above.

• Courier or hand deliver bid package to:

ALEESHA ROBINSON

TYBEE ISLAND CITY HALL

403 BUTLER AVE

TYBEE ISLAND, GA. 31328

• Bids may be submitted via US Mail, but bidders choosing this method should

allow at least an additional 24 hours for delivery:

ALEESHA ROBINSON

CITY OF TYBEE ISLAND

PO BOX 2749

TYBEE ISLAND, GA. 31328

FAXED OR E-MAILED BIDS WILL NOT BE CONSIDERED. BIDS NOT

RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.

1.3 How to Submit an Objection:

Potential bidders must present any written objection to this ITB at least seven (7) days prior

to the bid due date. The objections contemplated may pertain to form and/or substance of

the ITB documents. Objections must be made in writing to the Purchasing agent, Aleesha

Robinson, Email aleesha.robinson@cityoftybee.gov, subject line: Objection to

ITB#2026-102: Buried Debris Removal from Polk/Solomon Property.

1.4 Errors in ITB responses:

Bidders are expected to fully inform themselves as to the conditions, requirements, and

specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's

own risk. In case of error in extension of prices in the ITB or bid, the unit price will govern.

1.5 Questions concerning ITB:

Questions, inquiries, suggestions, or requests concerning interpretation, clarification or

additional information concerning any portion of this ITB must be made by email, sent to

the below named individual who will be the official point of contact for this ITB. Questions

must be submitted at least seven days before the bid due date.

Mark subject line on e-mail “Questions on ITB 2026-102: Buried Debris Removal from

Polk/Solomon Property.

POINT OF CONTACT:

Aleesha Robinson

Aleesha.robinson@cityoftybee.gov

Failure of a Bidder to ask questions, request changes, or submit objections by the dates

indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and

requirements set forth in this ITB.

1.6 Addendums to ITB:

Any changes to the conditions or specifications in this ITB must be in the form of a written

addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will

be posted by the Purchasing Agent on the City’s website.

The issuance of a written addendum by the Purchasing Agent is the only official method

by which interpretation, clarification or additional information will be given. The City of

Tybee Island will not be responsible for any oral representation given by any employee,

representative or others.

Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a

bidder to ensure that you have received all addenda and incorporated the changes

into your bid response before submission. Signed addenda must be returned with bid.

Unless otherwise specified in an addendum, the due date and time remains as listed above.

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562119Other Waste Collection

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