Project Information

Bid Title

IFB 26019JF Hydrochloric Acid Solution

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Jan 21, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26019JF

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26019JF
Bid Title:	IFB 26019JF Hydrochloric Acid Solution
Category:	Procurement
Status:	Open

Description: Electronic bids are due by February 4, 2026 no later than 11:00 AM (Dayton Local Time). Publication Date/Time: 1/21/2026 4:48 PM Closing Date/Time: 2/4/2026 11:00 AM Related Documents: IFB 26019JF Hydrochloric Acid Solution

Attachment Preview

AD # 1/21 & 1/22

CITY OF DAYTON, OHIO

Division of Procurement

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

INVITATION FOR BID

IFB No. 26019JF

Hydrochloric Acid Solution

For Further Information Contact:

John Finley

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4016

Email: John.Finleyjr@daytonohio.gov

Date: January 21, 2026

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 11:00 A.M. local (Dayton OH) time on February 4, 2026.

User Agency: Water Reclamation

Req Number(s): WT6WT117

Your electronic PDF bid is requested for the following: To establish a f irm f ixed price f or Hydrochloric Acid Solution

with f irm pricing through February 28, 2027 with a possible option to renew, at the City of Dayton’s discretion, with f irm

pricing f or two (2) additional 12-month periods f rom 03/01/2027 through 02/28/2029.

A copy of this bid may be f ound on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete, and submit your complete Vendor Application f orm. Forms must be on f ile with the City of Dayton

bef ore any Purchase Order or contract can be awarded with your company.

Forms can be f ound on the City of Dayton’s website at: http://www.daytonohio.gov/781/ Doing-Business-With-the-Ci t y-

of -Dayton

Submit one (1) signed PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental

documentation shall be included with the submission.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has

been made.

All federal, state, and local laws regarding competitive bidding, anti -competitive practices, and conflict of interest shall be applicable to

this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57 -15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand

names on our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid o r bids which in

the judgment of proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position

to quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax

bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council,

371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an orde r

or contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. 26019JF

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

Hydrochloric Acid Solution

➢ Price to remain f irm f or the period through February 28, 2027. Yes [ ] or No [ ]

➢ If no, for how long? _____________________________________________________

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions f or additional 12 -month period

(f rom March 1, 2027 through February 29, 2028) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________% Any provided request shall be accompanied by supporting documentation that clearly indicates a

detailed justif ication of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions f or additional 12 -month period

(f rom March 1, 2028 through February 28, 2029) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________% Any provided request shall be accompanied by supporting documentation that clearly indicates a

detailed justif ication of the requested increase.

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below wi th

your company’s bid response.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery must be made within 3 calendar

days after receipt of order. Can you do this?

YES ____ NO _____, If NO, how many days? ______

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

Email address to send Purchase Order to:

____________________________________________________

________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. 26019JF

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM

NO.

QTY.

U/M

DESCRIPTION

UNIT

PRICE

Hydrochloric Acid Solution

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below wi th

your company’s bid response.

1. 1,976,000 lb.

More or Less

Hydrochloric Acid

Solution 31.5% to 33.1% by weight

(See attached specif ications)

$_______/lb

Mf r. & Brand Bid: _________________________________________________________________

Meets Specif ications? Yes [ ] No [ ]

Exception(s) to Specif ications? YES [ ] NO [ ] If YES, please explain:

Cancellation and Associated Fees Disclosure:

Bidders shall submit documentation identifying all potential fees and charges that may apply in the event of order cancellati on,

truck return, material return, or other logistical issues. Bidders shall provide a detailed explanation, calculation method, and/or

flat fee for each charge to ensure transparency in how fees are determined. Failure to provide this documentation may result in

the bid being deemed non-responsive and disqualified at the City’s sole discretion. Any fee or charge assessed that was not

disclosed in the bidder’s submitted documentation shall not be payable by the City.

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

______________________________________________________________________________ _____________________________________

Additional Information:

Emergency Response Information:

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

On-call name/company name and phone number:

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

Certificate of Analysis (bid is required to include a copy of the certificate of Analysis):

Included: Yes _____ No ______

Bidding Company: ___________________________________________________

CITY OF DAYTON

DEPARTMENT OF WATER

Hydrochloric Acid Solution

SPECIFICATIONS

January 2026

HYDROCHLORIC ACID, SOLUTIION (31.5% to 33.1% by weight)

CITY OF DAYTON, OHIO

DEPARTMENT OF WATER, DIVISION OF WATER RECLAMATION

The following are specifications for the purchase of hydrochloric acid solution (31.5%, to 33.1% by weight), herein

after referred to as hydrochloric acid. The hydrochloric acid is to be used for odor control minimization at the City of

Dayton’s (City), Water Reclamation Facility. The hydrochloric acid shall be free of constituents in such concentrations,

which would cause any deleterious effects on City equipment, or cause the City to violate its Ohio EPA discharge

permit.

General

The City’s Division of Water Reclamation, desires to purchase approximately 1,976,000 pounds (~ 204,000 gallons @

9.67 lbs./gal.) per year of hydrochloric acid. The hydrochloric acid shall be chemically and physically suitable for odor

control.

All bids shall be expressed in dollars per pound ($ / lb.) of

Hydrochloric Acid, Solution (31.5% to 33.1% by weight)

The bid price shall include all costs related to the requirements of this specification, as detailed under the various

headings herein. Freight charges, fuel surcharges, and driver time associated with shipment sampling in

determination of acceptance of the delivery, shall be included in the bid price. Hydrochloric Acid shall be readily

and dependably available at the bid price and shall meet or exceed the following qualitative specifications.

Qualitative Specifications

Hydrochloric Acid, Solution (31.5% to 33.1% by weight)

Characteristics

Clear, pale yellow liquid with an odor of bleach.

Properties

Formula

HCL %/ASTM-E224

Color-APHA/ASTMMD1209

Freeze Point

Specific Gravity

Industry Standard

HCL

31.5% to 33.1%

Less than or equal to 50

-46o F

1.160 to 1.168

Typical Analysis

Safety Data Sheet

CITY OF DAYTON

DEPARTMENT OF WATER

Hydrochloric Acid Solution

SPECIFICATIONS

(continued)

January 2026

The bidder shall submit the most recent Safety Data Sheet (SDS) with their bid.

Ordering

A local, toll-free or collect call arrangement must be provided so telephone orders do not require long distance

charges to be incurred by the City. Although each hydrochloric acid shipment ordered will normally be a minimum

4,000 gallons, the City reserves the right to order volumes greater or lesser this amount. Typical shipments received

are 37,000 to 39,000 pounds.

The city has the right to cancel or reschedule all orders 24 hours before the scheduled delivery day.

Example: The scheduled delivery is set for a Thursday as early as 8:00 A.M. The city calls to cancel the delivery at

7:59 A.M. on Wednesday. This would not incur any fees or additional charges.

Deliveries

Hydrochloric acid shall be shipped in tank trailers to the City’s Water Reclamation Facility, 2800 Guthrie Road, Dayton,

OH 45417. Deliveries will be accepted at the Biosolids Facility between the hours of 8:00 A.M. and 1:00 P.M. on the

day specified by the City when placing the order. Any delivery times outside this schedule will require City pre-

approval. Deliveries are normally scheduled Monday through Friday, excluding holidays; however, the City may

request emergency deliveries on Saturday, Sunday, and holidays, with no additional cost to the City.

Sampling, Testing, Accepting / Rejecting Delivery

A Certificate of Analysis verifying the hydrochloric acid concentration of 31.5% to 33.1% by weight, density, and/or

specific gravity, shall accompany each shipment and shall be given to a City representative, e.g., a supervisor or

operator. At the point of delivery, while in the presence of a City employee, the delivery driver shall take a sample of

the tanker’s contents and submit the sample to the City employee. For this purpose, the delivery driver will be

provided a container to collect the sample. The sample will be immediately tested to determine the hydrochloric acid

concentration. If, in the opinion of the City, the hydrochloric acid concentration percentage is incorrect and/or the

hydrochloric acid contains impurities, residuals, etc., the City reserves the right to reject the delivery and/or terminate

the contract completely. If the shipment is rejected, the delivery driver will be notified immediately. If the shipment is

accepted, City personnel will instruct the delivery driver to unload the shipment into the assigned storage tanks.

Equipment

All hydrochloric acid loads must be delivered in tanker trucks capable of being conveniently unloaded at the Water

Reclamation Facility’s, Biosolids Dewatering Building.

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