Project Information

Bid Title

Sodium Hypochlorite - RFP

Issuing Agency

City of Port Townsend, WA

Location

Washington

Published Date

Feb 6, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Sodium Hypochlorite - RFP

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Thursday, February 19, 2026 - 2:00pm

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Introduction

The City of Port Townsend is opening bidding for supply and delivery of sodium hypochlorite for the Water Quality and Wastewater operations. Sodium hypochlorite supplied under this contract shall be tested and certified as meeting these specifications and those of the American Nation Standards Institute/National Sanitation Foundation Standard 60 (ANSI/NSF Standard 60), Drinking Water Treatment Chemicals – Health Effects.

To be considered, sealed bids must be received by the City of Port Townsend, 250 Madison St., Suite 1, Port Townsend, WA 98368 no later than 2:00pm on Thursday, February 19, 2026.

The City of Port Townsend reserves the right to reject any and all Bids and to waive minor informalities in the Bidding.

All Bid Proposals must be accompanied by a bid guaranty in the form of a surety bond, cashier’s check, or money order in an amount equal to five percent (5%) of the amount of the Bid Proposal and made payable to the City of Port Townsend. The Bidder to whom the Supply Contract is awarded shall execute and return the Contract within ten (10) calendar days. In case of failure of the Bidder to execute the Contract, the Bidder shall be in default and the Bid Bond shall be forfeited to the City of Port Townsend.

A copy of the Bid Documents may be obtained below under Supporting Documents or the City of Port Townsend Public Works Department, 250 Madison St. Ste. 2R, Port Townsend, WA 98368.

Non-Discrimination. No bidders will be discriminated against on the grounds of sex, race, color, age, national origin, sexual orientation, gender identity, religion, or disability in consideration of an award of any contract or subcontract. All bidders are directed to solicit and consider minority and women-owned businesses as potential subcontractors and material suppliers for this project.

Questions should be directed to Michael Spears, at mspears@cityofpt.us Water Resources – Operations Manager.

John Mauro, City Manager

City of Port Townsend, WA

February 6, 2026

Supporting Documents

Sodium Hypochlorite Supplier - BID (290 KB)

Attachment Preview

CITY OF PORT TOWNSEND

Invitation to Bid

Sodium Hypochlorite

The City of Port Townsend is opening bidding for supply and delivery of sodium hypochlorite for the

Water Quality and Wastewater operations. Sodium hypochlorite supplied under this contract shall be

tested and certified as meeting these specifications and those of the American Nation Standards

Institute/National Sanitation Foundation Standard 60 (ANSI/NSF Standard 60), Drinking Water

Treatment Chemicals – Health Effects.

To be considered, sealed bids must be received by the City of Port Townsend, 250 Madison St., Suite

1, Port Townsend, WA 98368 no later than 2:00pm on Thursday, February 19, 2026.

The City of Port Townsend reserves the right to reject any and all Bids and to waive minor informalities

in the Bidding.

All Bid Proposals must be accompanied by a bid guaranty in the form of a surety bond, cashier’s

check, or money order in an amount equal to five percent (5%) of the amount of the Bid Proposal

and made payable to the City of Port Townsend. The Bidder to whom the Supply Contract is awarded

shall execute and return the Contract within ten (10) calendar days. In case of failure of the Bidder

to execute the Contract, the Bidder shall be in default and the Bid Bond shall be forfeited to the City

of Port Townsend.

A copy of the Bid Documents may be obtained from the City of Port Townsend website at

cityofpt.us/rfps or the City of Port Townsend Public Works Department, 250 Madison St. Ste. 2R,

Port Townsend, WA 98368.

Non-Discrimination. No bidders will be discriminated against on the grounds of sex, race, color, age,

national origin, sexual orientation, gender identity, religion, or disability in consideration of an

award of any contract or subcontract. All bidders are directed to solicit and consider minority and

women-owned businesses as potential subcontractors and material suppliers for this project.

Questions should be directed to Michael Spears, at mspears@cityofpt.us Water Resources –

Operations Manager.

John Mauro, City Manager

City of Port Townsend, WA

February 6, 2026

i. Invitation to Bid

i of ii

Sodium Hypochlorite

TABLE OF CONTENTS

Invitation to Bid ............................................................................................................................... i

Table of Contents ........................................................................................................................... ii

PART 1 – BID FORMS

Instructions to Bidders ........................................................................................................1.1 - 1.3

Exhibit A - Bid Proposal ........................................................................................................1.4- 1.5

Exhibit B - Proposal Bond Form................................................................................................... 1.6

PART 2 – CONTRACT FORMS

Exhibit C - Supply Purchase Agreement.............................................................................2.1 – 2.2

Attachment 1 - Insurance and Indemnity Requirements .......................................................... 2.3

Attachment 2 – Title VI.......................................................................................................2.4 – 2.5

PART 3 – SPECIFICATIONS

Attachment 3 - Sodium Hypochlorite ................................................................................ 3.1 – 3.2

i. Invitation to Bid

ii of ii

Sodium Hypochlorite

INSTRUCTIONS FOR BIDDERS

The City of Port Townsend invites bids to provide and deliver sodium hypochlorite (12.5%

concentration) to the Wastewater Department and to the Water Quality operations for the City of

Port Townsend. Jefferson County Public Utility District #1 (“Jefferson PUD”) may use the City’s

contract for convenience, but whether the vendor enters into a contract with the other agency is

between the vendor and that agency and the vendor is not required to do so under this bid.

DOCUMENTS

Specifications and contract documents are on file with the City of Port Townsend at the following

address and website:

City of Port Townsend

Public Works Department

250 Madison St Ste 2R

Port Townsend, WA 98368

cityofpt.us/rfps

BID DOCUMENTS

Each bid must be accompanied by the following completed forms:

Exhibit A - Bid Proposal

Exhibit B - Proposal Bond Form

SPECIFICATIONS

Additional instructions and specifications are listed in Attachment 3 – Specifications

DELIVERY OF PROPOSAL/BID

To be considered, sealed bids must be received by the City of Port Townsend, 250 Madison St., Suite

1, Port Townsend, WA 98368 no later than 2:00pm on Thursday, February 19, 2026.

Each proposal/bid shall be in a sealed envelope with the outside clearly marked with the bid opening

date and time, the project name and number as it appears in this advertisement, and the name and

address of the Bidder. Bids shall be addressed to the City of Port Townsend, 250 Madison Street, Suite

1, Port Townsend, WA 98368.

Any Bid received after the time and date specified will not be considered. The City of Port Townsend

may consider any Proposal/bid non-responsive if it is not in compliance with any provisions hereof.

Emailed Bids will not be accepted.

PROPOSALS/BIDS

1. Bid Forms

1.1

Sodium Hypochlorite

INSTRUCTIONS FOR BIDDERS

All bids must be made on the Bid Proposal form (Exhibit A) and must include the required bid

documents. All blank spaces for bid prices must be filled out, in ink or typewritten, and the Bid

Proposal must be fully completed and executed when submitted. Only one copy of the bid is

required.

Any bid may be withdrawn prior to the scheduled time for opening of bids or authorized

postponement. No bid or proposal may be withdrawn after the time set for the bid opening or

before award of contract, unless the award is delayed for a period exceeding 60 days.

The City may waive any informality, irregularity, or minor defects in bids or reject any and all bids at

any time.

By signing the Bid Proposal, the Bidder is aware and has read the City of Port Townsend’s Title VI

Non-Discrimination Assurances, Attachment 2.

BID DEPOSIT

All Bid proposals shall be accompanied by a Bid Proposal deposit in surety bond, cashier’s check, or

money order in an amount equal to five percent (5%) of the amount of such Bid Proposal. In case of

failure of the Bidder to execute the Contract, the Bidder shall be in default and the Bid Bond shall

be forfeited to the City of Port Townsend.

CORRECTIONS, INTERPRETATIONS AND ADDENDA

Any omissions, discrepancies, or need for interpretation should be brought in writing to the attention

of the following:

Michael Spears

City of Port Townsend Public Works

250 Madison Street, Suite 2R

Port Townsend, WA 98368

mspears@cityofpt.us

Written addenda to clarify questions will be issued, if appropriate. All interpretation or explanation

of the bid contract documents shall be in the form of an addendum, and no oral statements by the

City of Port Townsend or any other officer, employee or other agent or representative of the City of

Port Townsend shall in any way modify the contract or bid documents, whether made before or after

letting the contract.

BASIS OF AWARD

The Contract will be awarded to the lowest responsive and responsible bidder, subject to

requirements in the Bid Documents.

1. Bid Forms

1.2

Sodium Hypochlorite

INSTRUCTIONS FOR BIDDERS

AGREEMENT

The form of Agreement is included in the Bid Document marked as Exhibit C, which form shall be

used and required of the bidder to be executed for the Contract. The party to whom the Contract

is awarded will be required to execute the Agreement within 10 calendar days from the date when

Notice of Award is delivered to the bidder. The Notice of Award shall be accompanied by the

Agreement. In case of failure of the bidder to execute the Agreement, the City may at its option

consider the bidder in default, in which case the Bid Bond accompanying the proposal shall become

the property of the City and be forfeited.

NOTICE TO PROCEED

A Notice to Proceed shall be issued within 10 days of the execution of the Agreement by the City.

Should there be reasons why the Notice to Proceed cannot be issued within the period, time may

be extended by mutual agreement. If the Notice to Proceed has not been issued within 10 days or

within the period mutually agreed upon, the Supplier may terminate the Agreement without further

liability on the part of each party.

COOPERATIVE PURCHASING

The Washington State Interlocal Cooperative Act (Chapter 39.34 RCW) provides that other

governmental agencies may purchase goods and services on this solicitation or contract in accordance

with terms and prices indicated therein if all parties are willing. Each governmental agency may sign

separate agreements with the awarded vendors. Jefferson PUD presently has an Interlocal Agreement

with the City of Port Townsend and is eligible to purchase from this contract without requirement for

public bidding. This does not preclude other agencies from purchasing from this bid.

INSURANCE REQUIREMENTS

All bidders will be required, if they are awarded the contract, to provide insurance in accordance with

the requirements set forth in Attachment 1. Bidders should pay special note to the insurance

requirements, endorsement, and documents required. Failure to strictly comply with the insurance

requirements may disqualify a bidder from award of the contract.

1. Bid Forms

1.3

Sodium Hypochlorite

Commodity Codes

• NAICS 325180Other Basic Inorganic Chemical Manufacturing

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