Project Information

Bid Title

Fuel-Diesel 2026 02-20

Issuing Agency

Wyoming County

Location

New York

Published Date

Feb 26, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-05

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-05
Bid Title:	Fuel-Diesel 2026 02-20
Category:	Highway Bids
Status:	Open

Publication Date/Time: 2/26/2026 11:05 AM Closing Date/Time: 3/11/2026 9:59 AM Submittal Information: submit in a sealed envelope and clearly marked Bid Opening Information: 10:00 AM on Wed. 03-11-2026 Business Hours: 8 am to 4 pm Related Documents: Fuel - Diesel 2026 02-20

Attachment Preview

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

To: Prospective Bidders

RE: Bid Solicitation

February 20, 2026

Bids for the following items will be publicly opened and read aloud at 10:00 am on Wednesday, March 11, 2026 at the

Office of the County Superintendent of Highways. All bids must be placed in a sealed envelope and shall be clearly

marked in the bottom left corner of outside envelope “SEALED BID -

”. All materials being bid must meet the

specifications of the New York State Department of Transportation. It is the bidder’s responsibility that bids are received

by this office prior to the start of the bid opening. Late submissions for any reason will not be opened. No emailed or

faxed bids are accepted. Detailed information and specifications may be obtained by visiting or contacting the Office of the

County Superintendent of Highways to have them emailed. PDF versions of Bid Opportunities will be available on the

Wyoming County website until Bid Opening. If you plan to submit a sealed bid, please provide contact info and bids you

are interested in to Highway Office for any possible future addendums.

Asphaltic Concrete

Crack Fill

Crushed Aggregates (Gravel and Stone)

Fiber Reinforced Bituminous Membrane Surface

Fuel - Diesel

Highway Shoulder Removal

Jet-Vac Truck Service

Liquid Bituminous Materials

Pavement Markings - Extended

Portable Toilet – NEW bid

Ready Mix Concrete

Roadside Vegetation Control

Stone Fill

Surface Treating by contract

Ultra-Thin A/C Overlay

To guarantee the full and faithful performance of the contract, the bidder may be required to furnish a faithful performance

bond, issued by a Surety Company authorized to conduct business within the State of New York.

The County of Wyoming reserves the right to reject any or all bids for individual items or for items collectively.

Applicable bids shall comply with the prevailing rates for Wyoming County PRC# 2026004028. www.labor.state.ny.us

Wyoming County shall have the option of extending all bids for two (2) one-year periods upon mutual agreement.

All bids may be accompanied with some of the following signed documents: See individual bids for more details.

1) Non-Collusive Bidding

4) Certificate of Insurance complying with County’s insurance requirements

2) HColdifHi armi less Certification

5) Iranian Energy Divestment Certification

3) Offer to Contract

6) NYSDOL Certificate of Registration

- The County of Wyoming reserves the right to utilize National Cooperative Contracts, NYS Office of General Services

(OGS) Contracts or other Municipal Contracts to procure any supplies, commodities, services or technology that are

available under those programs, which may include items or services included in the bid solicitation.

- Crushed aggregates, stone fill and asphaltic concrete are to be hauled from source in County Trucks and/or delivered by

suppliers, as specified.

- In purchase of above materials, where County Trucks are used for delivery, the County of Wyoming reserves the right to

purchase all or part of a season’s requirements from the source requiring the shortest haul to a destination, to obtain the

most advantageous total price to the County.

- The County of Wyoming reserves the right to make purchases of materials for specific projects during the year and to

make awards for such materials on the basis of separate bids where it appears in the best interest of the County to do so.

Very truly yours,

Devin Blue - Wyoming County Highway Superintendent

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

BASE TERMS FOR ALL BID SOLICITATIONS

1. Executory Clause

Wyoming County shall have no liability under any contract or contracts or to anyone else beyond funds appropriated and

available for the purpose of this specification and resultant contract(s).

2. Assignability

The contractor shall not assign, transfer, convey, sub-contract, sublet or otherwise dispose of all or portions of this contract

(and/or work to be performed as a result of the contract) or its right, title, or interest to any other person, company,

corporation, without prior written consent of the Superintendent of Highways.

3. Extension of Contract Usage

Political subdivisions within New York State (Towns, Villages, School Districts and Fire Districts), as defined in Section

#103 of the General Municipal Law may participate in any contract awarded as a result of this bid document as long as it is

mutually agreed to by both parties. Responsibility, financial or otherwise, for purchase(s) made by other parties as a result

of the extension of this contract, shall not be borne by Wyoming County.

4. Contractor’s Failure to Comply

The contractor’s failure to perform in compliance with the bid award shall result in withholding of payment. The payment

shall be withheld until such times as the contractor fulfills its responsibilities. Compliance shall be determined by and to

satisfaction of Wyoming County. Such action would not necessarily preclude further initiatives on the part of Wyoming

County to protect and preserve its best interest.

5. Cancellation of Contract

Wyoming County reserves, as its right, to cancel the contract(s) resulting from an award of this bid solicitation at any time

during the contract period, without penalty to Wyoming County and without stated reason, by delivering a written ten (10)

day notice of intent to the contractor(s) or its representative(s). Said notification mailed to the contractor or its

representatives via the US Postal Service, First Class Mail shall be considered sufficient and delivered.

6. Contractor Registration Requirement (NYS Labor Law 220-i)

Effective December 30, 2024, all contractors submitting bids for or performing work for a municipality must be registered

with the New York State Department of Labor (NYSDOL) in accordance with Labor Law 220-i.

Contractors must be registered prior to submitting a bid or starting work. Proof of registration, in the form of a Certificate

of Registration issued by NYSDOL, must be provided to the County upon submission of each bid. Failure to comply may

result in rejection of bid.

7. Certified Payroll

Pursuant to Article 8 of the New York Labor Law, the Contractor and all Subcontractors shall maintain and submit certified

payroll records for all work performed under this Contract. Certified payroll transcripts shall be provided to the

Municipality within thirty (30) days of the first payroll and every thirty (30) days thereafter for the duration of the Work,

and as a condition of final payment. All payroll submissions shall comply with applicable New York State prevailing wage

requirements, including electronic submission requirements where mandated by law.

Wyoming County Highway Department

Diesel Fuel Grade 2D – (Seasonal Adjusted): Ultra Low sulfur Fuel – Bid Specifications

Bids to be opened, March 11, 2026 at 10:00 a.m. at the County Highway Office, Silver Springs, New York.

Contract is from April 2, 2026 to April 1, 2027.

General Specifications

A.S.T.M. Requirements

D93 Flash point deg. F. Min.

130 degrees

D97 Pour point deg. F. Min. – winter -10 degrees

D97 Cloud point deg. F. Min. – winter

0 degrees

D1796 Water & Sediment % of Volume Max. 0.05

D524 Carbon residue on 10% Residue % Max 0.35

D482 Ash % by weight Max.

0.01

D86 Distillation Temperatures Deg. F.

50% Point Min.

475

90% Point Max.

540

90% Point Max.

675

End Point Max.

725

D129 Sulfur % by weight Max.

0.0015

D613 Cetane Number Min.

40

D130 Copper Strip Corrosion (D) Max. No.

1

D445 Viscosity Kinematic @ 100 degrees F.

Centistokes Min.

2.0

Max.

4.1

Min. API Gravity @ 60 degrees F.

30

Bidders Specification

- The above specifications are for Grade 2-D (Seasonal Adjusted). The bidder is to fill in the blank spaces with

the specifications of his product. The County Superintendent will be the sole judge of equivalencies.

- Diesel Fuel to be delivered to County Highway Shop at Silver Springs, New York in trailer tank load quantities.

(10,000 gallon above ground tank)

- Estimated annual usage: 50,000 gallons.

- To guarantee the full and faithful performance of the contract, the bidder may be required to furnish a faithful

performance bond issued by a Surety Company authorized to do business within the State of New York.

- The County Highway Department reserves the right to reject any or all bid.

- All bids must have a non-collusive bidding certification and NYSDOL Certificate of Registration attached.

- Price differential bid is net gallon f.o.b. storage tank, including all custom duties, charges and fees. No

other additional charges will be allowed.

- Bid price is to be based on daily DTN regional rack prices for Rochester and Buffalo Terminals. Prices are

posted gross and do not include taxes. Price will include a differential of

over the posted price.

- GUARANTEED DELIVERY: Delivered

hours after receipt of order.

- It is the responsibility of the supplier to send a copy of the bill of lading from the delivery indicating the fuel

company, the gross gallons, gravity and temperature. It is also the responsibility of the supplier to include a

copy of the DTN price sheet for the corresponding fuel company. Bidder must obtain excise tax refund.

- Failure to comply with any of the above terms or any evidence of poor quality or service will be considered

cause for discontinuing business with the successful bidder.

- The duration of the contract shall be for one year. The County of Wyoming shall have the option of extending

the contract period for two (2) one-year periods upon mutual agreement.

Name of Bidder

Printed Name

Address

Signature

Title

Phone

(

)

Email

Date

Please submit bid with six (6) additional copies of page 1 to be distributed at bid opening.

02-20-2026

Fuel - Diesel

Page 1 of 1

Commodity Codes

• NAICS 324110Petroleum Refineries

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