Project Information

Bid Title

Office Data Cable Infrastructure

Issuing Agency

South Coast Air Quality Management District

Location

California

Published Date

Nov 7, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

P2026-04

Original Source

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Project Description

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
P2026-04	Office Data Cable Infrastructure	Mandatory Bidders’ Conference Room CC-6 12/2/25 9:00 AM	1/9/2026 01:00 PM	Dé Groeneveld (909) 396-2907	P2026-04

Attachment Preview

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

OFFICE DATA CABLE INFRASTRUCTURE

P2026-04

South Coast Air Quality Management District (South Coast AQMD) requests proposals for the

following purpose according to terms and conditions attached. In the preparation of this Request

for Proposals (RFP) the words "Proposer," "Contractor," "Consultant," “Bidder” and “Firm” are

used interchangeably.

PURPOSE

The purpose of this RFP is to identify and select the vendor(s) capable of providing the South

Coast AQMD with the most cost-effective data cabling infrastructure upgrade.

INDEX - The following are contained in this RFP:

Section I

Section II

Section III

Section IV

Section V

Section VI

Section VII

Section VIII

Section IX

Section X

Section XI

Background/Information

Contact Person

Schedule of Events

Participation in the Procurement Process

Statement of Work/Schedule of Deliverables

Required Qualifications

Warranty

Proposal Submittal Requirements

Proposal Submission

Proposal Evaluation/Contractor Selection Criteria

Sample Contract

Attachment A - Participation in the Procurement Process

Attachment B - Certifications and Representations

Attachment C - Parts List

Attachment D – Floor Plan

SECTION I: BACKGROUND/INFORMATION

The South Coast AQMD is a regional governmental agency responsible for the regulation of

sources of air contaminants in the South Coast Air Basin.

South Coast AQMD personnel includes scientists, engineers, chemists, planners, inspectors,

attorneys, technicians, and administrative support staff. South Coast AQMD functions include

permit issuance, compliance, planning, air monitoring, and administration.

The South Coast AQMD maintains staff responsible for the administration, maintenance, and

repair of the South Coast AQMD’s computer infrastructure. This includes personal computers,

servers, local and network printers, Audio Visual Equipment, and the telecommunications

networks (i.e. voice-data network backbone, local area network, and wide area network).

As the South Coast AQMD’s computer applications have grown, so have the demands on local

area network bandwidth.

In certain areas of South Coast AQMD’s Headquarters building, the data cabling infrastructure is

outdated or non-existent. The 3rd floor of the South Coast AQMD’s HQ building is in need of

replacing the current non-working data cabling infrastructure to the latest Industry specifications.

Part of this RFP is the removal of all old cabling and equipment from the 3rd-floor. Attachment C

is the required parts list and our preferred vendors for this project are APC, Cisco, and Panduit.

SECTION II: CONTACT PERSON:

Questions regarding the content or intent of this RFP or on procedural matters should be

addressed to:

De Groeneveld – Information Management

South Coast AQMD

21865 Copley Drive

Diamond Bar, CA 91765-4178

(909) 396-2907

e-mail: dgroeneveld@aqmd.gov

SECTION III: SCHEDULE OF EVENTS

Date

November 7, 2025

December 2, 2025

January 9, 2026

January 23, 2026

April 3, 2026

April 21, 2026

Event

RFP Released

Bidder’s Conference*

Proposals Due to South Coast

AQMD - No Later Than 1:00 pm

Proposal Evaluations

Governing Board Approval

Anticipated Contract Execution

A Mandatory Bidder’s Conference will be held to present additional information, answer questions

and provide a tour of the facility. All prospective bidders that will be acting as a prime contractor

on the contract should attend this conference. The Bidder’s Conference will be held in Room CC-

6 at South Coast AQMD Headquarters in Diamond Bar, California at 9:00 am on Tuesday,

December 2, 2025. Please contact De Groeneveld at (909) 396-2907 by close of business on

Wednesday, November 26, 2025, if you plan to attend.

SECTION IV: PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business

enterprises, women business enterprises, disabled veteran business enterprises, and small

businesses have a fair and equitable opportunity to compete for and participate in South Coast

AQMD contracts. Attachment A to this RFP contains definitions and further information.

SECTION V: STATEMENT OF WORK/SCHEDULE OF DELIVERABLES

A. Project Goals and Objectives

The South Coast AQMD’s strategic initiative with respect to information management is toward

open systems, interoperability, application portability, hardware scalability, and client-server

architecture. The primary means adopted by the South Coast AQMD for fulfilling this overall

objective is through integrated networks and platforms using the TCP/IP protocol suite.

The foremost goal of this procurement is to upgrade the South Coast AQMD’s data cabling

infrastructure to a level that will meet both current and future needs. The upgrade must be

compatible with South Coast AQMD’s current operating environment and provide flexibility for

technological evolution.

Specific goals for the data cabling infrastructure upgrade include the following:

• Panduit certified installers

• The expected life span of minimum 10 years;

• Easily integrated with the current network infrastructure;

• Minimize staff impact during normal work hours (Tuesday – Friday, 7:00am – 5:30pm);

• Must coexist with current data wiring infrastructure;

• Turn-key solution;

• Each data cable must have a unique permanent identification at both ends (clear,

legible, and permanent);

• Each data plate/panel must identify the unique associated cable identification (clear,

legible, and permanent);

• Designed to facilitate normal adds/moves/changes and identification;

• Cables shall run parallel or at right angles to the building structure, and shall not be

looped diagonally across the ceiling space.

• Cables shall run in existing cable tray/runways.

• Cables should avoid all sources of EMI (electromagnetic interference).

• Cables must avoid all sources of heat such as heating ducts and hot water pipes.

• Do not lay cables on suspended ceilings.

• Cables must never exceed a 90-degree bend radius.

• Must leave some slack (minimum 6 feet) on each end of cable run in the event of

servicing or other requirements.

• Cat-6a patch cables must be provided for any patch panel installations.

• Provide J-Hooks or equivalent for cable support. Cable shall be supported at 5-6 foot

span intervals.

• All components shall be factory new, not reconditioned or refurbished.

• All components shall be an available commodity and vendor supportable at the time of

award;

B. Statement of Work/Deliverables

1. The following tasks are associated with this RFP:

• Installation of Category 6a (ANSI/TIA/EIA 568 B.2‐1 & ISO/IEC 11801

Ed. 2.0) plenum (NFPA 262) cabling for data locations with a 6 ft. service

loop at the designated zone cabling enclosure;

• Vendor must verify and confirm the length of all data cables run between

the data closet, the assigned zone cabling enclosure locations,

cubicle/office and, conference rooms;

• Vendor must verify and confirm the quantity of all materials that are

needed to finish the project;

• All data cables and connectors must be installed in accordance with good

engineering practices as approved by the TIA/EIA, NEC, and all applicable

local building codes;

• All data cables run must have a permanent unique identification at each end;

• Data cables should be in available cable tray, suspended every 5-6 feet in

drop ceilings using J or D style hooks or in enclosed conduit;

• All data cables must be properly terminated in the data closet and

newly installed zone cabling enclosure and assigned

office/conference rooms, per Panduit specifications:

• All data cables must be properly terminated and ready to be patched to

the Cisco 9300 network switch in the data closet;

P2026-04

• All data cables must be properly terminated and ready to be patched from

the zone cabling enclosure to the cubicle wall plate;

• The vendor is responsible for all materials, labor, and all other

associated apparatus necessary to completely install, test, and

turnover the wiring infrastructure;

• Vendor must test and provide associated reports for all data cable

runs according to industry standard.

• Install 6 zone cabling enclosures in specified locations on the 3rdt floor

south office building;

• Install 120 CAT6a data cables from the closet (3 West) to 3 zone

cabling enclosures; 1x24 and 2x48.

• Install 24 CAT6a data cables from the closet (3 West) to offices, conference

rooms break rooms and spares;

• Install 120 CAT6a data cables from closet (3 East) to 3 zone cabling

enclosures: 1x24 and 2x48.

• Install 24 CAT6a data cables from the closet (3 East) to offices, conference

rooms break rooms and spares;

• Install 40 access points (CW9176I-CFG);

• Removing outdated data cabling from all the network trays to the offices, open

office and conference rooms; (CAT3 and CAT5e)

• Removing outdated 2 post network rack and installing new Panduit

network cabinet in data closet (3 West and 3East);

• Relocate existing fiber to the new Panduit network cabinet;

• Install Cisco network switches;

• Install rackmount APC Uninterruptable Power Supplies;

• Install rackmount Panduit Power Distribution Units;

• Labeling patch panels and wall plate jacks with indelible labels/ink

indicating closet location and unique identified port number;

• Attachment D reference the floorplan with IDF closet location,

cable tray/raceway, and zone enclosure locations;

• Attachment C reference required parts list and descriptions.

2. Under this RFP vendor must submit detailed proposals for the South Coast AQMD’s

data wiring infrastructure upgrade. The proposals must include, but are not limited to,

the following:

• A proposed methodology for the cabling, testing and delivering the products

according to Industry Standard;

• Work Schedule;

• Project timeline;

• A detailed list of materials and supplies;

• The approximate number of staff that will be working on the job;

• Total project cost with itemized cost breakdown (e.g. labor, materials, permits,

etc.);

3. The data wiring infrastructure delivered under this RFP must include the following at a

minimum:

• Materials and workmanship specified and furnished must: be fully guaranteed

by the vendor for a twenty-five (25) year extended product warranty period;

meet all Plenum, TIA, ETL and UL specifications, physically tested according to

the acceptable standard; and be tested to deliver Ethernet connection between

the closet patch panel, zone cabling enclosure, cubicle/office and, conference

rooms . The vendor shall promptly, and at no cost to the South Coast AQMD,

correct any nonconforming or defective work within the warranty period. The

supplying vendor must be the single point of contact for all warranty service.

P2026-04

• Vendors shall not be allowed to substitute cable components after the award of

the contract without written approval from the South Coast AQMD.

• All work shall conform to the latest edition of the National Electrical Code, the

building code, and all local codes and ordinances, as applicable. All installation

activities shall adhere to all standards. Methodologies outlined in the latest

edition of BICSI Telecommunications Distribution Methods Manual shall also be

used during all installation activities.

4. Inspection and Acceptance:

Inspections –

On-going inspections shall be performed during construction by the vendor

project manager and South Coast AQMD staff. All work shall be performed in a

high-quality manner and the overall appearance shall be clean, neat and

orderly. The following points will be examined and must be complied with

satisfactorily:

➢ All cables are properly labeled from end-to-end.

➢ All terminated cables properly tested in accordance with the

specifications for the specific category as well as tested for open, shorts,

and damage.

➢ All cable installations are installed per Panduit installation guidelines

➢ The pathway manufacturer’s guidelines have been followed.

➢ All cable penetrations installed properly and fire stopped according to

code.

➢ Have the contractors avoided excessive cable bending.

➢ Hanging supports are within 1.5-2 meters (5 -6 feet).

➢ Hanging cable does not exhibit sag.

➢ Telecommunications closet terminations are compatible with applications

equipment.

➢ Patch Panel instructions have been followed.

➢ Termination positions are correct.

➢ All pair terminations are tight with minimal pair distortion.

➢ Cable dressing has been done.

➢ The correct outlet connectors are used.

➢ All identification markings are uniform, permanent and readable.

5. Acceptance:

➢ Test Report - The vendor must test all cable pairs, after they have been

terminated, according to standards and business practice. The cabling

vendor must provide a full copy of all test results in both hard copy and

electronic form, with the following information:

Cable identification

Date of test

Cable distance

Name of the tester

Pass/fail condition and cable map

➢ All field testing shall be performed with an approved level IIIe field test

device by a known Major manufacturer and also by standards of the

American National Standards Institute (ANSI) and the

Telecommunications Industry Association (TIA). All installed cables shall

perform equal to or better than the minimum requirements by the

industry standard.

➢ All field testers shall be factory calibrated each calendar year by the field

test equipment manufacturer as stipulated by the manuals provided with

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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