Project Information

Bid Title

Purchase of Microsoft and Apple Desktops, Laptops, Tablets, and Peripherals on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jan 29, 2026

Closing Date

Feb 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL031-26 INV

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

BL031-26 INV

Purchase of Microsoft and Apple Desktops, Laptops, Tablets, and Peripherals on an Annual Contract

Buyer Contact : Bethany.White@GwinnettCounty.com

Opening Date : 02/12/2026 03:00 PM EST

Addendum : BL031-26 Ad 1 , BL031-26 Ad 2

72

Attachment Preview

January 12, 2026

INVITATION TO BID

BL031-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the

Purchase of Microsoft and Apple Desktops, Laptops, Tablets, and Peripherals on an Annual Contract for the

Department of Information Technology Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Bids will be received until 2:50 P.M. local time on Thursday, February 5, 2026, at the Gwinnett

County Purchasing Office, 4th Floor – Nash Building, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid

received after this date and time will not be accepted. Bids will be publicly opened and read at 3:00 P.M. Bids will

be publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually,

visit this Webex Meeting Link. Or, dial 408-418-9388, and enter Conference ID 2342 109 5791##. Apparent bid results

will be available the following business day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Bethany White, Purchasing Associate II at

bethany.white@gwinnettcounty.com or by calling 770-822-5149, no later than 3:00 P.M. on Friday, January 23,

2026. Bids are legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier(s) submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and

pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and suppliers

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Bethany White

Purchasing Associate II

The following pages should be returned in duplicate as your bid:

Bid Schedule, Page 6-7

References, Page 8

Contractor Affidavit and Agreement, Page 9

Code of Ethics Affidavit, Page 10

BL031-26

Page 2

1.

SCOPE OF PROJECT

The Gwinnett County Board of Commissioners (Gwinnett) is soliciting competitive bids from qualified

service providers for various desktops, laptops, tablets, and technology-related peripherals. Interested

service providers must be authorized resellers for the specified products. The bid must reflect the total

cost, including shipping and handling for all devices and peripherals. The price structure must include a

percent discount off of the manufacturer’s suggested retail price (MSRP). Gwinnett does not pay late

fees and any service provider wishing to provide any products must agree to waive such charges. The

quantities listed are estimates and not a guarantee. The quantities purchased will vary based upon need

and availability of funds.

PLEASE NOTE: There will be an initial one-time purchase of 110 Microsoft Surface Pro 10 (specs

below) tablets and 110 Microsoft Surface Pro Keyboards followed by purchases on an as-needed basis

throughout the duration of the remainder of the contract. There are separate bid schedules (page 6) to

reflect these different aspects of the bid response. Service providers may bid on some or all line items.

Located 20 miles northeast of Atlanta, Georgia, Gwinnett is furnished with approximately 8,000 desktops,

laptops, and ruggedized computers, in addition to approximately 500 desktop printers, 100 document

scanners, and assorted computer-related peripherals. These devices are strategically placed across

various locations such as police precincts, parks, fire stations, and public utility facilities. Each computer

is configured with a suite of office productivity software and specialized applications.

The selected service provider(s) should provide the following:

• A proven track record for providing quality computer equipment and services for mid-to-large

companies or governments.

• The ability to provide value added services such as internet-based order tracking, ordering, order

history, system configuration history, and standard or custom system configurations.

Definition of Terms:

Desktop – Desktop computers are a computing device that sit on top of a workspace or mounted to the

back of a monitor. These devices require a keyboard, mouse, and display to be connected.

Laptop – Laptop computers, also known as notebooks, are portable computers that you can take with

you and use in different environments. This computer includes a screen, keyboard, and a

trackpad/mousepad, which serves as the mouse. Because laptops are meant to be used on the go, an

included battery allows operation without being plugged into a power outlet. Laptops also include a

power adapter that allows power usage from an outlet while recharging the battery.

Tablet – A tablet, or tablet PC, is a portable computer that uses a touchscreen as its primary input device.

Most tablets are slightly smaller and weigh less than the average laptop. Tablets can also be used with

a detachable keyboard that is usually connected magnetically.

Peripheral – A peripheral is any internal or external device that connects to a computer to enhance its

functionality or provide additional features. Peripherals are typically categorized into input devices,

output devices, storage devices, and communication devices.

Warranty – Gwinnett requires a warranty on all devices for device malfunction and/or accidental damage

with a next business day replacement. For Apple devices, normal Apple Care is sufficient. For Microsoft

devices, Microsoft Complete for Business is sufficient. The coverage length is listed below as part of the

device’s minimum requirements.

2. MINIMUM REQUIREMENTS FOR DESKTOPS, LAPTOPS, TABLETS:

Bids must include desktop and laptop computers specifically designed for business use, excluding

consumer-grade models, and capable of supporting all configuration options per the enclosed

BL031-26

Page 3

specifications. Refurbished devices will not be considered.

For reference, the minimum specifications for Gwinnett’s current devices are provided below. Gwinnett

reserves the right to order various models and specifications throughout the contract period and may

update the standards as necessary to keep pace with the latest technology. This contract will be

awarded to one service provider per manufacturer (Microsoft®, Apple®). Each selected service provider

will be responsible for providing all peripherals associated with the manufacturer they have been

awarded (hard drives, port replicators, memory, monitors, video cards, etc.). If the service provider is

unable to source requested branded peripherals, Gwinnett will request quotes from non-branded

peripheral suppliers. All responses should include specifications for the devices offered.

If bidding an alternate item, please strike through the item listed on the bid tabulation and add the

alternate item manufacturer name and number. Include specifications, MSRP, and discount for the

alternate item for evaluation with the bid submittal.

MSRP

Model

Operating system

Processor

Memory

Graphics

Internal Storage

WLAN/WWAN

Ports and Connectors

Power supply

Warranty

Minimum Requirements Microsoft Laptop

$2,499.99

Microsoft Surface Laptop For Business, Copilot+ PC

Windows 11 Pro 64 bit

Intel® Core™ Ultra 7 processor

32 GB system memory

Intel Arc Graphics 13.8” screen

512GB SSD

Wi-Fi 7: 802.11ax compatible14

Bluetooth® Core 5.4 technology

NanoSIM and eSIM support

2 x USB-C® with USB4®/Thunderbolt

Manufacturer supplied

4 years

MSRP

Model

Operating system

Processor

Memory

Internal Storage

Graphics

Display

Audio/Visual

WLAN/WWAN

Ports and Connectors

Power supply

Warranty

Minimum Requirements Microsoft Tablet

$1999.99

Microsoft Surface Pro 10

Windows 11 Pro 64 bit

Intel® Core™ Ultra 7 processor 165U

16 GB system memory

256 GB solid state drive

Intel® Graphics

13-inch PixelSense™ Flow Display

Rear-facing camera

Wi-Fi 7: 802.11be compatible

Bluetooth® Core 5.4 technology

NanoSIM and eSIM support

2 - USB-C® with USB 4.0/ Thunderbolt™ 4

Manufacturer supplied

4 years

BL031-26

MSRP

Model

Operating system

Processor

Memory

Internal Storage

Graphics

WLAN/WWAN

Power supply

Warranty

Minimum Requirements Apple Desktop

$3,999.00

Apple Mac Studio

Apple MacOS 28-core, 32-core NPU

Apple M3 Ultra

96 GB system memory

1 TB SSD Storage

60-core GPU

Wi-Fi 6E (802.11ax)

Bluetooth 5.3

Manufacturer supplied

5 years

MSRP

Model

Operating system

Processor

Memory

Internal Storage

Graphics

Audio/Visual

WLAN/WWAN

Ports and Connectors

Power supply

Warranty

MSRP

Model

Operating system

Processor

Memory

Internal Storage

Display

WLAN/WWAN

Ports and Connectors

Power supply

Warranty

Minimum Requirements Apple Laptop

$3,499.00

Apple MacBook Pro 16inch

Apple MacOS

Apple M4 Max 14-core, 16-core NPU

36GB system memory

1 TB SSD Storage

32-core GPU

1080p FaceTime HD camera

Wi-Fi 6E (802.11ax)

Bluetooth 5.3

SDXC card slot

HDMI port

3 Thunderbolt 5

Manufacturer supplied

5 years

Minimum Requirements Apple Tablet

$1,499.00

Apple iPad Pro 13-inch

Apple iOS

Apple M4

8 GB system memory

256 GB SSD Storage

12.9-inch (diagonal)

Wi-Fi 6E (802.11ax)

Bluetooth 5.3

5G with 4x4 MIMO

eSIM

Thunderbolt / USB 4 port

Manufacturer supplied

4 years

Page 4

BL031-26

Page 5

3. SERVICE AND SUPPORT REQUIREMENTS

The service provider, or its representative, is required to furnish real-time order status updates when

requested, during operational hours from 6:00 AM to 6:00 PM (Eastern Time Zone), Monday through Friday,

excluding designated holidays in Gwinnett.

• The service provider must assign Gwinnett an account manager and a central contact for billing

purposes.

• The service provider, or its representative, is required to offer configuration support as needed by

Gwinnett, along with facilitating order reconciliation.

• The service provider must enable Gwinnett to configure customized systems for ordering.

• The service provider will provide a weekly report stating the status of all pending orders.

• The service provider must ensure all approved orders are shipped within 7-14 business days of receipt.

• The service provider must ensure the equipment received is in working order.

• The service provider must acknowledge price and product information requests within four (4)

hours of receipt. Requests must be processed and received no later than three (3) business days

from receipt.

• The service provider must be capable of processing and accepting orders placed by telephone,

purchase order, the Internet, or via direct integration with Gwinnett County procurement systems.

• The service provider will provide quotes, to include the manufacturer’s published MSRP and the

quoted price reflecting committed % off published MSRP.

• The service provider must provide the total quoted price for equipment including all processing

fees, shipping, and convenience fees.

• All hardware equipment must be configured according to the specifications set forth in the

order and shipped fully configured (no partial shipments unless approved by Gwinnett).

4. REFERENCES

Gwinnett requests a minimum of three (3) references where contracts of a similar size and scope are in place or

have been completed. Do not submit a contract list in lieu of the included reference form.

5. CONTRACT TERM

The initial term of the contract shall be upon approval by the Board of Commissioners through December 31,

2026. Renewal terms shall be January 1st through December 31st of each year.

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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