Project Information

Bid Title

Vacant Lot & Vacant House Grass Cutting and Light Debris Removal Services – 2026 Season

Issuing Agency

City of Inkster

Location

Michigan

Published Date

Apr 24, 2026

Closing Date

May 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

INK-DPS-2026-GLC01

Original Source

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Bid Documents

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Project Description

Bid Number:	INK-DPS-2026-GLC01
Bid Title:	Vacant Lot & Vacant House Grass Cutting and Light Debris Removal Services – 2026 Season
Category:	Public Works Bids Opportunities
Status:	Open
Additional Status Information:	The City reserves the right to accept or reject any or all submissions and waive irregularities.
Bid Recipient:	City of Inkster – Department of Public Services

Description: The City of Inkster is soliciting qualified contractors to provide grass cutting and light debris removal services for vacant lots and vacant residential structures throughout the City. Services will be assigned by the Department of Public Services and may include: Full lot mowing (rear to curb) Frontage “window” cuts Spot or nuisance abatement cuts Removal and proper handling of light, non-hazardous debris Work must meet strict mowing, trimming, cleanup, and reporting standards as outlined in the RFQ. Contractors are required to provide all labor, equipment, supervision, and transportation necessary to complete assigned work. The City anticipates approximately four (4) mowing cycles per season, though this may vary based on weather conditions and operational needs. Publication Date/Time: 4/24/2026 9:00 AM Publication Information: Published on the City website and public bid channels. Closing Date/Time: 5/4/2026 3:00 PM Submittal Information: Bids are due May 4, 2026 at 3:00 PM (EDT). Submit via email to dps@cityofinkster.com Bid Opening Information: Bid opening will occur shortly Addendum Date/Time: (To be updated if addenda are issued) Pre-bid Meeting: Not required Contact Person: Department of Public Services ?? dps@cityofinkster.com Download Available: Yes – Full RFQ Document Fee: None Plan & Spec Available: Available for download via City website or upon request Business Hours: Monday – Friday 8:30 AM – 4:30 Fax Number: N/A Plan Holders List: Maintained by the Department of Public Services and available upon request Qualifications: Bidders must demonstrate: Experience performing similar municipal or large-scale mowing services Availability of required equipment (tractors, cutters, hauling vehicles) Adequate staffing and supervision capacity Ability to meet scheduling and reporting requirements Minimum of three (3) references for comparable work Special Requirements: Compliance with all City, State, and Federal regulations OSHA-compliant equipment and safety practices Insurance requirements (minimums): General Liability: $500,000 Property Damage: $500,000 Automobile Liability: $500,000 Workers Compensation: Statutory Performance/Surety Bond: $100,000 City must be listed as additional insured Miscellaneous: Work must be completed within 10 business days per assigned cycle Re-cuts required within 1 business day at no additional cost if work fails inspection Contractors must maintain daily logs and submit weekly reports Before-and-after photos required when applicable Illegal dumping is strictly prohibited and may result in contract termination Related Documents: RFQ Vacant Lot Grass Cutting 2026

Attachment Preview

REQUEST FOR QUALIFICATIONNS FOR VACANT LOT AND VACANT HOUSE

GRASS CUTTING AND LIGHT DEBRIS REMOVAL SERVICES

Bids must conform to the attached specifications as detailed on Page 3 – Bid Submission

Requirements

All bids must either be emailed to dps@cityofinkster.com or mailed/hand delivered to the Inkster

City Clerk’s office by May 4, 2026, 3:00 pm EDT,

Bids that are mailed or hand delivered shall be sent to the following address:

City of Inkster City Hall

26215 Trowbridge

Inkster, MI 48141

Attention: City Clerk

The envelope must be sealed and labeled "City of Inkster Vacant Lots and Vacant Houses

Emails must include “City of Inkster Vacant Lots and Vacant Houses” in the subject line

The City of Inkster reserves the right to accept or reject, completely or in part, any or all

submissions and to waive any irregularity in the best interest of the City of Inkster.

If you have any questions regarding specifications, contact Inkster Department of Public Services

via email at dps@cityofinkster.com

INSTRUCTIONS TO BIDDERS

Proposals shall be for the services and items as specified herein.

Proposal shall be addressed to the City and submitted in accordance with the specifications

referenced above.

The City of Inkster reserves the right to reject or accept any or all proposals, in whole or in part, and

waive any irregularities or formalities therein.

MINIMUM CAPACITY & EQUIPMENT EXPECTATIONS

The contractor must demonstrate sufficient equipment, crew, and supervision to complete the

assigned work within the City’s projected time limits. As a minimum expectation for one work

package, each bidder shall identify and be able to provide at least two (2) primary cutting units, one

(1) debris haul vehicle or trailer, hand tools for trimming and cleanup, and a contact/supervisor who

can be reached by DPS during all work hours. The City may require additional equipment

depending on the area awarded.

www.CityofInkster.com

Primary cutting units shall include Utility Tractor (Engine HP 44 or greater or PTO HP 38 or

greater) and Rotary Cutter (width 5 ft or greater and Cutting Height 3” or less).

All machinery, equipment, and related attachments must meet OSHA safety standards and all State

and local requirements. The contractor shall reimburse, repair, or replace any cultivated area, fence,

sign, sidewalk, building, pole, hydrant, or other City or private property damaged by careless or

accidental use of equipment or machinery in the performance of this contract.

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this contract, the contractor shall not discriminate against any employee

or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of

employment because of race, color, religion, sex, national origin, age, height, weight, or marital

status.

INSURANCE AND BOND REQUIREMENTS

The contractor shall carry Worker’s Compensation Insurance, General Liability Insurance, Property

Damage Insurance, and Automobile Insurance with the following minimum limits, unless higher

limits are required by the City before award:

Worker’s Compensation

Statutory

General Liability

$500,000.00

Property Damage

$500,000.00

Automobile Liability

$500,000.00

Performance / Surety Bond

$100,000.00

The City shall be named as an additional insured on the contractor’s liability policy. The City

reserves the right to amend or increase insurance requirements during the life of the contract as

permitted by law and contract documents.

www.CityofInkster.com

BID SUBMISSION REQUIREMENTS / CHECKLIST

Each bidder shall submit a complete bid package. Incomplete submissions may be rejected by

the City. At a minimum, the bid package should include the following:

1. Company Information, including legal business name, mailing address, telephone number,

email address, and name of primary contact person.

2. Proof of Business Status, including documentation showing the bidder is properly organized

and authorized to do business in the State of Michigan, if applicable.

3. List of Equipment dedicated to this contract, including mowers, tractors, trucks, trailers,

trimmers, and other equipment the bidder will use to perform the work.

4. Proof of Equipment Ownership, Lease, or Availability for all equipment proposed for use

under the contract.

5. Staffing Plan, including the number of crews, operators, laborers, supervisors, and any

subcontractors proposed for the work.

6. Experience Statement describing the bidder’s experience performing similar grass cutting,

vacant lot maintenance, and debris removal work.

7. References, including at least three references for similar work performed, preferably

including municipal or government clients.

8. Proposed Operations Contact, identifying the person who will be responsible for scheduling,

daily communication, issue reporting, and coordination with the City.

9. Certificate of Insurance or other acceptable evidence showing the bidder can meet the

insurance requirements of the contract.

10. Bond documentation, if required by the specifications, or a statement acknowledging the

bidder’s ability to provide the required bond upon award.

11. Acknowledgment of Scope and Specifications, confirming the bidder has reviewed and

agrees to comply with all bid specifications, mowing standards, debris handling

requirements, reporting requirements, inspection procedures, and performance standards.

12. Proposed Subcontractor List, if any subcontractors will be used, including the type of work

each subcontractor will perform.

13. Addenda Acknowledgment, confirming receipt of any addenda issued by the City prior to

the RFQ due date.

14. Any other forms, affidavits, disclosures, or certifications specifically required by the bid

documents.

www.CityofInkster.com

BID WORK OVERVIEW/SPECS

1. The contractor shall cut all assigned vacant lots and vacant house parcels as directed by

DPS. Work shall be performed only on properties assigned by the City.

2. The City may assign work by area, route, block, package, or service tier. The three service

tiers for this RFQ are: Tier 1 Full Cut, Tier 2 Window Cut, and Tier 3 Special / Spot Cut.

Definitions are provided in Exhibit 'A'.

3. Before cutting begins on each lot, the contractor shall inspect the lot for hidden objects,

debris, holes, hazardous material, or other unsafe conditions.

4. Grass and weeds shall be visibly and uniformly cut. The target cut height is approximately

two and one-half (2-1/2) to three (3) inches, and no completed area shall exceed four (4)

inches in height after the cut.

5. The contractor shall trim with grass trimmers around fences, trees, poles, signs, hydrants,

walls, foundations, and other fixed objects so the lot presents a clearly cut appearance.

6. The contractor shall pick up and remove grass clippings from each lot. Grass shall not be

mulched and left behind. No visible grass piles, rows, or accumulations shall remain on the

lot, sidewalk, curb, street, alley, or adjacent property after the work is complete.

7. Light and moveable debris shall be removed before or during cutting so paper, bottles, cans,

plastic, small branches, and similar nuisance material are not shredded or spread by

equipment.

8. The priority is to transport light and moveable, non-hazardous debris to the DPS yard for

disposal. If moveable debris is too large to safely transport in the contractor’s vehicle, it

shall be placed neatly at the curb for City pickup and documented in the daily report.

9. If debris is too large, too heavy, hazardous, or otherwise unsafe to move without special

equipment, the contractor shall not disturb it and shall notify DPS the same day with the lot

address, description, and photographs.

10. Reasonable guidelines for debris handling are set forth in Exhibit 'B'. The City may direct

whether a lot should be completed, partially completed, or held pending bulk debris removal

by DPS or another City contractor.

11. Grass clippings, plant material, dust, and loose debris shall not be blown into the street.

Sidewalks, curbs, and paved areas adjacent to the lot shall be cleaned before the crew leaves

the site.

12. The contractor shall furnish all labor, supervision, equipment, hand tools, fuel, personal

protective equipment, and transportation necessary to perform the work.

13. Mowing may take place Monday through Friday from 7:00 a.m. to 7:00 p.m. Saturday and

Sunday work may be approved by DPS if deemed necessary.

14. The contractor shall follow the mowing schedule prepared or approved by DPS. Any

variation from the schedule must be approved in advance in writing.

15. A daily log and weekly mowing record must be submitted to DPS no later than five business

days after work is completed. Payment requests may be submitted monthly and will be

satisfied following the city’s vendor payment schedule.

16. The contractor shall maintain before-and-after photographs for any lot where oversized

debris, partial cuts, inaccessible areas, or safety concerns are reported. The City may require

photographs for any lot on request.

17. The City may perform random inspections prior to processing payments. If a lot does not

meet the standards of this RFQ, the contractor shall complete a re-cut or re-clean within one

(1) business day after notice, at no additional cost.

18. Each assigned cutting cycle shall be completed within ten (10) business days, unless

otherwise noted.

www.CityofInkster.com

19. If the contractor fails to keep up with the work as required, the City reserves the right to hire

additional contractors to complete the work. Any additional cost may be charged/deducted

against the original contractor as allowed by contract.

20. The City may ask for extra cuttings, revise routes, adjust service tiers, or modify the mowing

schedule as needed during the season.

21. Illegal dumping is strictly prohibited. Any contractor caught dumping debris, rubbish, or

litter at an unauthorized location shall be subject to immediate contract action, including

termination.

22. This contract may include the option to negotiate additional cutting seasons, upon terms and

conditions approved by the City and the contractor.

23. All bidders shall comply with the City of Inkster Code of Ordinances and all other

applicable federal, state, and local requirements.

24. Bidders are responsible for examining the work areas and conditions before submitting a

bid. No claim for additional payment based on lack of site familiarity will be entertained.

**Please note: Bidders should inspect and measure areas as needed. Amount of equipment required

may vary from location to location.

www.CityofInkster.com

Commodity Codes

• NAICS 561730Landscaping Services

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