Project Information

Bid Title

Water Cooler Filter Replacement Service -Term Contract

Issuing Agency

Polk County School Board

Location

Florida

Published Date

Apr 14, 2025

Closing Date

May 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

066-MJ-0625

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Polk County School Board

Status
Active

Fiscal Year
2025

Primary Contact
Mariangelie Jorge

Title
Water Cooler Filter Replacement Service -Term Contract

Secondary Contact

Number
066-MJ-0625

Tertiary Contact

Type
Invitation to Bid

Department
Maintenance

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
This Invitation to Bid (ITB) intends to select a plumbing contractor for the annual replacement of Versa Filter III water filters in Oasis water coolers in use throughout the District. Polk County Public Schools (PCPS) recently installed approximately 1,900 Oasis water coolers and 500 Oasis water cooler bottle filler combo units. The scope of this bid is to replace water filters and the associated task indicated in the following specifications. Please take a look at Section II Specifications. The bid per unit price must include all services listed in this Invitation to Bid. The quantities listed in this bid reflect the estimated need for this project. The bidder`s line-item price must include all costs (including travel expenses).

Dates(All times are listed as EST )

Broadcast Date
4/14/2025 12:00 PM EST

Question End Date
4/28/2025 3:00 PM EST

Due Date
5/9/2025 3:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 18

Type	Name	Description	File Type
Attachment	Affidavit Regarding Coercion for Labor and Services 03.11.2025.pdf	Attachments with Bid	PDF
Attachment	Affidavit Regarding Foreign Countries of Concern 03.11.2025.pdf	Attachments with Bid	PDF
Attachment	Attachment 1 Statement of Principal Place of Business.pdf	Attachments with Bid	PDF
Attachment	Attachment 2 Addendum.pdf	Attachments with Bid	PDF
Attachment	Attachment 3 References.pdf	Attachments with Bid	PDF
Attachment	Attachment 4 Service Emergency and Subcontractors.pdf	Attachments with Bid	PDF
Attachment	Attachment 5 Certification of Independent pricing.pdf	Attachments with Bid	PDF
Attachment	Attachment 6 COI.pdf	Attachments with Bid	PDF
Attachment	Attachment 7a Executive Order 12549--Debarment and Suspension.pdf	Attachments with Bid	PDF
Attachment	Attachment 7b ad-1048 Cert debar susp inelig vol excl.pdf	Attachments with Bid	PDF
Attachment	Attachment 8 USDA Non-Collusion Affidavit.pdf	Attachments with Bid	PDF
Attachment	Attachment 9 Drug Free.pdf	Attachments with Bid	PDF
Attachment	Contract Addendum 03.28.2025.docx	Attachments with Bid	Word
Attachment	Tech PG8AC Condenser Cleaning 1.1 spec d.pdf	Bid Specs	PDF
Attachment	Tech PG8AC Restarting- Flushing Filter 1.6 spec b.pdf	Bid Specs	PDF
Attachment	Technical Cartridge Adjustment spec a.pdf	Bid Specs	PDF
Attachment	Technical Filter Head Orientation Versafilter III 1.1 1 SPEC c.pdf	Bid Specs	PDF
Invitation for Bid	ITB Draft 1- Water cooler filterv1final.pdf	ITB water cooler filter replacement	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 1

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Install owner furnished Versafilter III cartridge filter $ _________ ea. Water filters must be installed as indicated in the specifications. (spec a) Bidders per unit price must include all cost associated with these specifications.	2400	ea	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documentation

Shipping
FOB Destination

Terms and Conditions
See terms and conditions on the bid documents

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 12

Code	Description
[820-64]	Filters, Boiler Water
[740-88]	Water Filters, Ice Machine
[890-78]	Water Filters and Filter Elements (Except Boiler, Photographic Darkroom, and Swimming Pool): Cartridges, etc.
[655-60]	Darkroom Supplies: Enlarger Easels, Film Holders, Film Loaders, Lens Cleaner, Safelights and Filters, Thermometers, Timers, Trays, Water Filtering Elements, etc.
[060-42]	Filters: Air, Fuel, Oil, Power Steering, Transmission and Water, and PCV Valves
[060-64]	Lubricating System and Parts (See 060-42 for Filters and Class 075 for Equipment)
[936-64]	Purification and Filtering Devices Maintenance and Repair
[820-78]	Oxygen Reduction Equipment, Dissolved
[910-60]	Plumbing Maintenance and Repair (Includes Pressure Tapping Services, Pipe Freezes, Toilets, etc.)
[934-64]	Plumbing Equipment and Fixtures, Maintenance and Repair
[967-60]	Plumbing Equipment, Pipe, Fittings and Fixtures Manufacturing Services
[910-42]	Kitchen and Bathroom Fixture Repair (Not Plumbing): Bathtubs, Sinks, Cabinets, Counter Tops, etc.

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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